Personal Assistant to Corporate Management Team

Law & Governance – Corporate Secretariat

Post title: Personal Assistant to Corporate Management Team (Job no: 02175)

Grade: 6 – £25,472 – £28,636 salary Per Annum pro rata

Contract: Permanent 22.5 Hours per week (including provision of afternoon cover)

This is an exciting opportunity to be part of the team that provides support to the Council’s Chief Executive and Executive Directors.

Main Duties & Responsibilities

􀂃 Provide a full range of secretarial and support services to a designated member/s of the corporate management team

􀂃 Diary management for the designated member/s to include arranging meetings, collating and providing papers, and producing briefing notes

􀂃 Arrange and attend corporate management and other designated meetings, including organising rooms, and drafting, production and distribution of agendas and minutes

Essential Criteria

􀂃 Experience in a PA role, providing support at a senior level

􀂃 Computer literate in Office applications including Outlook, Word, Excel and Powerpoint

􀂃 Experience of working with a wide variety of internal and external customers

􀂃 Excellent communication skills

􀂃 Ability to maintain confidentiality at all times

􀂃 Customer focused approach

􀂃 Ability to manage conflicting priorities and retain calm under pressure

Please refer to the Job Description for the full list of essential and desirable criteria.

Oxford is known throughout the world for its long history of academic excellence, its architectural and cultural heritage, as well as its innovative, contemporary achievements in scholarship, literature, manufacturing, publishing, medicine and science. Oxford City Council employs over 1,200 people who are helping achieve the Council’s goal of building a world class city for everyone. Our people support the City’s communities with services to promote Oxford’s reputation and maintain its growth as a world class city. Oxford City Council provides a friendly yet hardworking environment for employees to develop and good career opportunities for individuals to grow.

For an informal discussion about the post please contact Emma Mace, Senior PA on 01865 252354 or email

Closing Date: 4.30pm 28 August 2012

Interview Dates: 3 and 4 September 2012

Disabled Applicants who meet the essential criteria on the Person Specification will be invited to interview.

Oxford City Council is not currently licensed as a sponsor and cannot employ migrant workers outside the European Economic Area and Switzerland under the Point Based System rules, issued by the UK Border Agency.

To apply visit www.oxford.gov.uk