Administrative Assistant
About the job
Salary: £25,183 - £25,992 a year pro rata
Hours per week: 37
Contract type: Secondment until 31/12/2025
This position is available as a secondment opportunity until 31/12/2025. If you are a permanent LBC employee, you must have written approval (an email will suffice) from your manager prior to applying and a copy will need to be submitted with your application. Please note: we will not be able to proceed with your application form without your manager’s permission.
You’ll be working as part of a busy, supportive team where every day is different. Your role will involve a wide range of office tasks, from preparing clear, accurate reports and spreadsheets to typing up documents and keeping our records up to date. You’ll handle phone calls and queries from colleagues and the public with confidence and care, always making sure that information is shared in line with council policy and the law.
Sometimes you’ll be working on your own, using your initiative to get things done within agreed procedures, and sometimes you’ll be collaborating closely with others to meet tight deadlines and competing priorities. You’ll need to be comfortable lifting, carrying and retrieving files, including deeds from a basement storage area, to keep our filing systems in good order.
Please note this role does not attract sponsorship.
About you
You have experience working in an office environment and you know your way around Word and Excel, using them confidently to produce well-presented documents and reports. You’re an excellent communicator who can speak and write clearly and professionally, whether you’re dealing with colleagues or members of the public.
You’re sensitive, tactful and understand the importance of following council policy and procedures. You work well under pressure, stay organised when priorities compete and have a methodical, accurate approach to every task you take on. You’re comfortable working independently and as part of a team, and you’re happy to use your initiative when needed.
This is a public facing role so you’ll need to show off your fluency in speaking and writing English
About us
Our ambitious Luton 2040 Vision – that no-one in Luton will have to live in poverty – is at the heart of everything we do. We recognise that our people are remarkable, talented, committed and passionate about serving our residents.
The people of Luton depend heavily on this council – and that means our workforce! Are you ready to realise the remarkable and help us deliver our vision?
We welcome applications from all sections of the community and are committed to developing a workforce that reflects the diversity of our borough
Application Process
On occasions, we may close a vacancy early due to a very high number of applications being received.
Benefits
We offer a range of excellent staff benefits which include:
- From 25 to 32 days’ annual leave: linked to length of service and grade
- Buying annual leave scheme: buy up to 20 days additional annual leave
- Career Pathways: step up in your career or move into a specialist area
- Pension scheme: with generous employer contributions of up to 20.2 per cent (at July 2023) and 3x salary death in service grant
- Generous relocation package: up to £8,000 (subject to eligibility)
- Employee Assistance Programme: a free, 24/7 confidential counselling and wellbeing support service available to all employees, their partner or spouse and dependent children over 16 still living at home
- Work/life balance: flexible working options including working from home where possible. We welcome requests for flexible working arrangements including part-time hours and alternative working patterns
- Training and support: unlimited access to development courses, mentoring and support and clear career pathways
- Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons
- Arriva Travel Club: great value savings on local bus travel
How to apply
We understand that job applications take time and effort, but a high-quality application shows that you are professional with a good attention to detail. The recruiting manager may receive a number of applications for each job advertised so you want yours to stand out!
Our ‘How to apply' page has more tips to help with your application: How to apply
Available documents
Attached documents are available under links. Clicking a document link will initialize its download.Salary range
- £25,183 - £25,992 per year