Administrative Assistant Part Time Fixed Term - Nant-y-Parc Primary School

Nant-y-Parc Primary School, Senghenydd, Caerphilly

Nant-y-Parc Primary School is a successful and well-established school at the heart of the Senghenydd community. The Headteacher and Governing Body are seeking a highly motivated, friendly, and enthusiastic School Support Officer to join our dedicated team.

Anticipated start Date: Wednesday 7th January 2026 (subject to HR recruitment and Safeguarding checks), fixed term end date : Thursday 31st December 2026

This is a part-time role (50%) working: Wednesday afternoon, all day Thursday and Friday (8:15 am – 3:45 pm).

Key Responsibilities

• Provide general administrative support, including data entry, filing, and record-keeping.
• Assist in organising meetings, events, and staff schedules.
• Handle enquiries via phone, email, and in person with professionalism and warmth.
• Maintain and update databases and assist in preparing reports.
• Support all members of the school community with administrative tasks.
• Contribute to the smooth running of a busy front-line school office.
• Build positive relationships with parents and carers.
• Put the welfare and needs of our children at the heart of all actions.
• Demonstrate an understanding of financial systems and procedures.
• Support the school’s attendance procedures, including monitoring and follow-up.
• Handle challenging conversations with empathy, professionalism, and discretion.

The Ideal Candidate Will:

• Have excellent organisational skills and attention to detail.
• Be proactive, flexible, and able to manage multiple tasks efficiently.
• Communicate clearly and confidently, both verbally and in writing.
• Be comfortable using Microsoft Office (Word, Excel, Outlook).
• Have experience using SIMS (desirable – training provided).
• Work well independently and as part of a supportive team.
• Thrive in a collaborative, child-centred environment.
• Be committed to knowing our children and supporting their needs.
• Hold a relevant financial qualification to support the use and understanding of school financial systems.

This is a busy and rewarding role that requires professionalism, adaptability, and a genuine commitment to supporting the school community. Occasionally, you may be required to work additional hours for after-school events or meetings.

Nant-y-Parc Primary School is committed to safeguarding and promoting the welfare of children. All appointments are subject to robust pre-employment checks, including an enhanced DBS clearance in line with safer recruitment practices.

To view the Job Description and Person Specification please select the relevant attachment from the attachments list.

After reading the Job Description and Person Specification, if you would like to have an informal discussion about the role please contact Nicola Davies / Kirsty Nelson on 02920 832116or email: nantyparcprimary@sch.caerphilly.gov.uk

Application forms can be obtained from the school

Applications may be submitted in Welsh. Any application submitted in Welsh will not be treated less favourably than an application submitted in English.

We are legally required to ask you to provide evidence of your right to work in the UK. Successful applicants are required to provide appropriate documentation such as a birth certificate, passport or work permit in accordance with the Immigration, Asylum and Nationality Act 2006.

This post is exempt from the Rehabilitation of Offenders Act (1974) and a comprehensive screening process will be undertaken on all successful applicants. This will include an enhanced check with the Disclosure and Barring Service.

This vacancy has been advertised in english only because there is no welsh language requirement.