Administrative Officer

Administrative Officer Vacancy

35 hours per week | 5 days | Term Time Only

Could you be the organised, friendly and approachable person we're looking for?

At The Federation of Crigglestone and The Castle Nursery Schools, we believe that great schools are built not only around wonderful teaching and learning, but also around the people who make everything happen behind the scenes.

We are looking for an exceptional Administrative Officer to join our federation team — someone who is organised, efficient and reliable, but who also understands that working in a nursery school means being part of a warm, busy and child-centred environment.

This is much more than an office-based role.

You will often be the first friendly face that parents, visitors and professionals meet when they arrive at our schools. You will help keep our schools organised, support staff with the day-to-day running of the federation and ensure that important administrative and financial processes are completed accurately and efficiently.

We are proud Curiosity Approach accredited settings, and we want every member of our team to contribute to an environment where children feel safe, secure, valued and deeply curious about the world around them.

🌱 Is this you?

You might be exactly who we are looking for if you:

• 💚 Are organised, reliable and able to manage a busy workload
• 📋 Take pride in getting things right and have excellent attention to detail
• 💻 Are confident using ICT and everyday office systems
• 📞 Are friendly, professional and confident communicating with parents, visitors and colleagues
• 😊 Enjoy working with both children and adults
• 🔐 Understand the importance of confidentiality, safeguarding and data protection
• 💷 Are comfortable undertaking routine financial and administrative tasks
• 🤝 Work well as part of a team and are happy to support colleagues when needed
• 💡 Use your own initiative and can identify what needs doing
• 🌿 Are willing to learn, develop and take on new challenges
• ❤️ Want to work somewhere where you can make a genuine difference to the everyday experience of children and families

If that sounds like you, we would love to hear from you.

About Us

Our federation has high aspirations for every child.

We want our nursery schools to be places where children feel safe, secure, valued and deeply curious about the world around them.

Our practice is rooted in:

🌿 Curiosity and wonder
🌿 Warm, responsive relationships
🌿 Child-led, open-ended play
🌿 High-quality adult interactions
🌿 Movement, exploration and sensory experiences
🌿 Inclusion and belonging
🌿 Strong foundations for lifelong learning

Behind all of this is a team of people who work together to make our schools the very best they can be.

Our Administrative Officer will play an important part in that team.

The Role

As our Administrative Officer, you will provide general administrative and financial support to the federation and will be an important point of contact for children, families, staff and visitors.

You will:

• 📞 Undertake reception duties, answering telephone and face-to-face enquiries and welcoming and signing in visitors
• 👋 Provide a warm, professional and helpful first point of contact for parents, visitors and other members of our school community
• 🧒 Assist with pupil welfare and first aid arrangements, including supporting children who are unwell and liaising with parents and staff
• 📋 Provide general clerical and administrative support, including filing, photocopying, completing forms and responding to routine correspondence
• 💻 Maintain accurate manual and computerised records and management information
• 📊 Produce lists, information and data as required
• ⌨️ Undertake typing, word processing and other IT-based tasks
• 📬 Sort and distribute incoming and outgoing mail
• 📁 Maintain and collate pupil reports and other school documentation
• 💷 Assist with the collection, recording and banking of money relating to school activities
• 🧾 Undertake general financial administration, including processing orders
• 💡 Provide general advice and guidance to staff, pupils and others in relation to established school procedures
• 🤝 Work collaboratively with colleagues and contribute positively to the overall ethos and aims of the federation
• 🔐 Maintain confidentiality and comply with safeguarding, health and safety, security and data protection requirements

🌿 What We're Looking For

We are looking for someone who can combine professional administrative skills with a warm and friendly approach.

You will:

• Hold an NVQ Level 2 or equivalent qualification, or have relevant experience
• Have Level 2 literacy and numeracy skills, or be willing to work towards them
• Have experience of general clerical, administrative and/or financial work
• Have good keyboard skills and confidence using ICT packages
• Be able to maintain accurate records and handle information confidentially
• Have an understanding of relevant policies, procedures and legislation
• Be able to communicate effectively with children and adults
• Be organised and able to prioritise your workload
• Be able to work constructively as part of a team
• Be willing to identify your own training and development needs and take opportunities to learn
• Have a professional, positive and helpful approach
• Have a good understanding of the importance of safeguarding and promoting the welfare of children

Knowledge of school administration and experience of working in an educational setting would be an advantage.

💚 Most importantly...

We're looking for someone who understands that the administration of a nursery school is about people as much as paperwork.

Someone who will greet a nervous parent with a smile.

Who will make sure a visitor knows where they need to go.

Who will calmly deal with a busy telephone, an unexpected question and a child who needs a little extra help — sometimes all at the same time!

Someone who takes pride in keeping things organised behind the scenes, knowing that accurate records, well-managed information and efficient administration allow our staff to focus on what matters most — our children.

And someone who wants to become a valued member of our federation team.

✨ Why Join Us?

When you join our federation, you become part of a team that is passionate about giving children an exceptional start.

We offer:

✨ Wonderful children who will inspire you every day
✨ A warm, welcoming and supportive staff team
✨ Beautiful, thoughtfully created Early Years environments
✨ A genuinely child-centred approach
✨ A strong commitment to inclusion and nurturing relationships
✨ Opportunities for high-quality training and professional development
✨ The opportunity to learn, develop and grow within your role
✨ A federation where every member of staff is valued for the contribution they make

📍 Additional Information

This is a federation role, and the successful candidate may be required to work across Crigglestone Nursery School and The Castle Nursery School.

Hours: 35 hours per week, Monday–Friday

Contract: Term Time Only

Start Date: 2nd November 2026 or as soon as possible thereafter

Pay Range: Grade 4 – FTE £26,847-£27,274.

Actual Pay: £21,235-£21,572 Pro-Rata for TTO

Closing Date: Monday 5th October 2026

Interviews: Week commencing Monday 12th October 2026

Safeguarding

The Federation of Crigglestone and The Castle Nursery Schools is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

Appointments will be subject to the appropriate safer recruitment checks, including an Enhanced DBS check, satisfactory references and confirmation of medical fitness for employment.

🌿 Come and grow with us.