Archives Workflow Coordinator

Job summary

As Archives Workflow Coordinator, you’ll play an important role in supporting the UK’s parliamentary democracy. Your work will help Members carry out their responsibilities effectively — contributing to something bigger than any one role.

You’ll be part of a collaborative community, working alongside colleagues from a wide range of professions. Together, we make Parliament happen.

You’ll be based on the Parliamentary Estate in Westminster — a unique working environment shaped by history and powered by the people who work here today.

In this role, you’ll work closely with a wide range of colleagues across Parliament and The National Archives, including archivists, digital archivists, information managers and records specialists. This provides a unique opportunity to build valuable relationships, develop expertise across multiple disciplines, and contribute to work of lasting national significance.

This is an exciting opportunity to play a key role in shaping how Parliament preserves and manages its information for future generations. Working within a collaborative and supportive environment, you’ll help establish and embed the tools, processes and best practices used to transfer records to The National Archives (TNA), as well as manage records that continue to be retained in Parliamentary custody.

Your work will support Parliament in managing information responsibly and effectively, helping to ensure compliance with information legislation while also enabling greater public understanding and engagement with Parliament's work. Through this, you’ll make a meaningful contribution to preserving and improving access to Parliament's documentary heritage.

Job description

In this role, you’ll:

• Support colleagues across PKI in shaping and implementing collections management processes for closed records retained by Parliament.
• Work closely with colleagues to develop and document processes that support the future transfer of records to The National Archives (TNA).
• Collaborate with PKI colleagues to explore, design and test systems that enable the ongoing transfer of digital records to The National Archives.
• Contribute to sensitivity review activities and annual record opening work as part of the wider team.
• Partner with Information and Records Management colleagues and fellow Archivists to support the continuous transfer of records and promote consistent approaches across teams, particularly in relation to hybrid collections.
• Assist with the transfer of physical and digital records, undertaking assigned transfer activities to ensure our collections are managed and preserved effectively.

Person specification

You’ll have:

• Understanding and experience of archives and/or information management standards and practices.
• Outstanding communication skills, including the ability to explain specialist concepts to a range of audiences.
• The ability to form strong relationships with people from a wide variety of backgrounds.
• The skill to manage competing requirements and prioritise accordingly.

It would be even better if you have (or are willing to learn):

• Project management: Experience of planning and managing small projects.
• A recognised postgraduate qualification in Archives, Information Management, or a related discipline. We also value equivalent knowledge and expertise gained through practical experience working in the field.

Benefits

Alongside your salary of £38,700, House of Lords contributes £11,211 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

• 30 days annual leave (rising to 35 after one year).

• Generous Civil Service pension scheme.

• A comprehensive Parliamentary health and wellbeing programme.

• Access to a wide range of learning and development opportunities across diverse professions.

• The chance to witness democracy in action and work in a place of historic national significance.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Apply online by 23:59 on Sunday 27th September 2026.

We expect to invite shortlisted candidates to interview on either week commencing 12th or 19th October 2026. The interviews will be held virtually. We may also ask you to complete an assessment or test.

As part of your application, you’ll need to submit:

• An anonymised CV outlining your career history, responsibilities and achievements
• An application form providing examples against the essential criteria in this job description, showing how your experience matches what we’re looking for.

We’ll assess your application against the criteria, so please include clear, relevant examples.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : hlrecruitment@parliament.uk

Recruitment team

• Email : hlrecruitment@parliament.uk

Attachments

Archives Workflow Coordinator JD - September 2026 Opens in new window (docx, 2622kB)