Assistant Procurement Manager (Policy, Assurance & Capability)
Job summary
We are looking for an Assistant Procurement Manager to join HM Land Registry’s Finance and Business Services Directorate.
As a member of the Commercial Group, you will support colleagues across the end-to-end commercial lifecycle. This includes producing and using data and management information, supporting spend approval and governance processes, assuring policy compliance, and administering and maintaining SharePoint and commercial systems.
Job description
Main Duties
Support commercial assurance and compliance across the commercial lifecycle for HM Land Registry. Training will be provided. This includes:
- Support commercial assurance and compliance by checking records, evidence and activity against agreed policies, processes, governance and audit requirements
- Maintain accurate commercial records and management information through regular updates, data quality checks and Power BI dashboard reporting
- Administer and maintain Commercial Group SharePoint content, document libraries and other commercial systems
- Administer Government Procurement Card (GPC) compliance and policy requirements
- Coordinate monthly contractual risk reporting and support supplier financial viability and market intelligence updates
- Support commercial capability activity, including good practice sharing, Commercial Awareness Week and Contract Managers Network
- Support Procurement Managers on allocated procurement activity, including early market engagement, sourcing options, tender development, evaluation and contract award
- Work collaboratively with suppliers, service delivery managers and internal stakeholders, attending meetings and following up actions where required
For more information, please see the attached Job Description.
Person specification
To be successful in this role, you will need to demonstrate the following throughout the recruitment process.
Essential technical skills and qualifications:
- English and Maths GCSE or equivalent
- Ability to use Microsoft Excel or similar spreadsheet tools to organise, review and maintain information accurately, including working with spreadsheets, lists and basic data checks
Desirable technical skills and qualifications:
- Professional qualification in purchasing and supply, such as CIPS or working towards one
- Experience or confidence using Microsoft 365 tools SharePoint, Power BI, Power Platform or similar systems to organise information, support reporting or improve ways of working
Essential Experience:
- Ability to demonstrate practical commercial awareness, or an understanding of how decisions, processes and controls can affect value for money, risk, service delivery or outcomes. This may have been gained through commercial, operational, project, finance, compliance, governance, supplier-facing or similar work
- Excellent attention to detail with the ability to identify errors, inconsistencies and gaps in data, documents or processes, and to take a proactive approach to resolving issues or escalating them where appropriate
- Experience of working effectively as part of a team including supporting colleagues, sharing information, contributing to shared priorities and working constructively with people in different roles or business areas
- Effective communication skills, with the ability to explain information clearly, ask appropriate questions, follow up actions and engage with colleagues or stakeholders in a proactive, positive and professional way
- Effective organisational skills, with the ability to manage competing tasks, prioritise work, meet deadlines and maintain progress on recurring activities, records or reporting requirements
Desirable Experience:
- Experience of working in procurement, contract management or supplier management, and understanding procurement regulations and policies
- Experience of working with policies, processes, standards or controls in an environment where evidence, auditability or compliance are important
- Experience of producing, maintaining or improving data, trackers, reports or management information used to support performance monitoring or decision making
- Experience of using digital tools or business systems to organise information, support reporting, improve processes or share knowledge
Please note that desirable criteria will only be assessed in the event of high application numbers and/or as a tiebreaker.
Where an individual taking up the role will work from the Swansea Office, the ability to speak Welsh is desirable.
Qualifications
Do you hold GCSE Grade 4/C or above (or an equivalent qualification) in both English and Mathematics?Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
Technical skills
We'll assess you against these technical skills during the selection process:
- Ability to use Microsoft Excel or similar spreadsheet tools to organise, review and maintain information accurately, including working with spreadsheets, lists and basic data checks.
Benefits
Alongside your salary of £33,227, HM Land Registry contributes £9,625 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).#WeAreHMLR
At HM Land Registry our vision is a world leading property market as part of a thriving economy and a sustainable future. We are unique in terms of the economic and social impacts of our work, our ability to make a positive difference to the lives of our customers, our sense of mission, and our great people. They are the foundation of all we have achieved and all we aspire to in the future. We want our people to feel proud to work for HM Land Registry and able to fulfil their full potential.
We have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. We offer competitive pay and annual leave, attractive pension options and a wide range of other benefits.
- We have integrity – we value honesty, trust and doing the right thing in the right way.
- We drive innovation – we are forward-thinking, embrace change and are continually improving our processes.
- We are professional – we value and grow our knowledge and professional expertise.
- We give assurance – we guarantee our services and provide confidence to the property market.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.To apply, please complete the online application form, which includes your CV, personal statement and technical skills sections.
Please copy and paste your CV onto the online application form, detailing your qualifications and work history. The CV will be assessed against the essential experience criteria below:
- Ability to demonstrate practical commercial awareness, or an understanding of how decisions, processes and controls can affect value for money, risk, service delivery or outcomes. This may have been gained through commercial, operational, project, finance, compliance, governance, supplier-facing or similar work
If your CV does not meet the above criteria, then your personal statement may not be scored.
The Personal Statement section (in no more than 500 words) should be used to outline your skills and experience for the role and detail how you meet the following essential experience criteria below. Please give up to 250 words per criteria:
- Excellent attention to detail, with the ability to identify errors, inconsistencies and gaps in data, documents or processes, and to take a proactive approach to resolving issues or escalating them where appropriate
- Experience of working effectively as part of a team, including supporting colleagues, sharing information, contributing to shared priorities and working constructively with people in different roles or business areas
In the event of a high number of applications, we reserve the right to conduct an initial sift against the lead criteria. Candidates who do not demonstrate this criteria, may not progress to the full sift:
- Excellent attention to detail, with the ability to identify errors, inconsistencies and gaps in data, documents or processes, and to take a proactive approach to resolving issues or escalating them where appropriate
The technical section (in no more than 250 words) should be used to outline your technical skills and qualifications and how you meet the following essential technical criteria below:
- Ability to use Microsoft Excel or similar spreadsheet tools to organise, review and maintain information accurately, including working with spreadsheets, lists and basic data checks
Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 23:55pm on the advertised date.
The sift will take place shortly after the closing date. Following the sift, candidates may be invited to complete an additional assessment in the form of a video assessment. Further information, including details of what will be assessed, will be provided to candidates invited to participate.
Candidates who successfully progress through the recruitment process will be invited to attend a virtual blended interview in October 2026. Further details will be provided in the invitation.
The blended interview will assess the experience and behaviours listed in the Job Description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to the strength questions, and so we don’t advertise which strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.
Candidates may refer to notes within their interview, but they should be used as a prompt only.
HMLR is accredited to the Disability Confident Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage may be invited to attend an interview. If you require the panel to consider a reasonable adjustment or there is anything else you would like the panel to take into consideration, you are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.
The Civil Service values honesty and integrity and expects all candidates to share these values. Please ensure all examples provided throughout the recruitment process are representative of your own experience. Any instances of plagiarism or other forms of cheating (including the improper use of artificial intelligence) will be investigated and, if proven, the application will be withdrawn.
A reserve list may be held for a period of 12 months from which further appointments can be made.
HM Land Registry operates a hybrid working arrangement and we expect colleagues to typically spend at least 60% of their working time in the office.Visa Sponsorship - Please note that we will only offer sponsorship for a skilled worker visa where a role is in a certain business critical category.
This role does not meet that category, and we will not sponsor a skilled worker visa. You must ensure you have the appropriate right to work in the UK before applying.
You can find more information on how we use your personal data on our website.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
- Name : James Sutton
- Email : James.Sutton@landregistry.gov.uk
Recruitment team
Further information
If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/Attachments
Job Description Opens in new window (pdf, 237kB)Salary range
- £33,227 per year