Bulk Personal Dataset Manager
Job summary
This team is integral to ensuring the risks associated with processing Bulk Personal Datasets are considered, articulated and mitigated where possible. The ingest and processing of a Bulk Personal Dataset must be authorised at Deputy Director Grade during a Data Authorisation Panel, therefore applicants should be confident discussing Bulk Personal Dataset applications with seniors, and advising on risk.
Consideration must be given to other relevant legislation and best practice, such as the Data Protection Act 2018 and the Police Information and Records Management Code of Practice. Applicants should have a working knowledge of Information Management best practice.
Job description
As the Manager for the Bulk Personal Dataset Team, you will be responsible for managing a small team of individuals who identify and review all applications for Bulk Personal Datasets processed by the NCA to ensure compliance with our internal operating procedure. You will lead on Bulk Personal Dataset best practice, proactively encouraging others across the NCA to engage with the process. You will be a subject matter expert who is able to advice officers of all grades on the Bulk Personal Dataset process to ensure awareness and understanding of the importance of good information management practices. Duties and Responsibilities:- Review and assess compliance documents.
Review Records of Processing Activity assessments and Data Protection Impact Assessments to ensure they accurately reflect personal data processing that relates to Bulk Personal Datasets.
- Understand and manage risk.
You will be responsible for utilising existing risk reporting mechanisms to ensure the impact of risks identified as part of Bulk Personal Dataset applications are managed appropriately so mitigation and management can be recorded.
- Provide line management support.
Manage others within the Office of the Data Protection Officer.
- Provide strong leadership support.
Work closely with other managers within the Office of the Data Protection Officer to provide a strong leadership function that supports a team who work at pace with complex internal and external matters. Cross workstream support will be part of your responsibilities to ensure the wider Office of the Data Protection Officer Teams have managerial cover during periods of leave or high-volumes of complex work.
- Act as a Bulk Personal Dataset Subject Matter Expert.
Support the other teams within the Office of the Data Protection Officer by providing subject matter expertise on Bulk Personal Dataset matters.
- Present information confidently to a variety of audiences.
Present KPI compliance, trends and associated risks to seniors at data governance forums. Provide upskilling sessions via Teams and in person to officers across the NCA to improve compliance with the Bulk Personal Dataset process.
- Review internal processes.
Regularly review the strategic impact of the Bulk Personal Dataset process, articulating positive risk mitigations and understanding areas for improvement.
- Manage the Data Authorisation Panel.
Manage the Data Authorisation Panel process, including supporting the Deputy Director with briefings in advance of panel meetings.
- Build and maintain strong working relationships.
Communicate with internal and external stakeholders on the Bulk Personal Dataset process to ensure NCA wide compliance.
- Produce upskilling documents.
Support with drafting and updating eLearning modules on Bulk Personal Data Processing.
Person specification
Skills, Knowledge and Experience
Description
Good knowledge of relevant legislation and best practice.
Understanding of the Data Protection Act 2018, Investigatory Powers Act 2016 and Information Management Best Practice, and the practical application of this knowledge.
Data Analysis
Ability to extract and interpret data/information for KPIs and trend analysis.
Problem Solving
Using logic and imagination to make sense of a situation and find an pragmatic solution, supporting the team with doing this.
Communication
Convey information clearly and effectively through written and verbal communication.
Time Management
Effectively manages own and teams time and escalates issues when necessary, ensuring tasks are completed to agreed standards and timelines.
Team Work
Works effectively with others to focus on and achieve joint outcomes.
Relationship Management
Develops and maintains positive relationships with internal and/or external stakeholders in order to achieve stakeholder needs and business objectives.
Vetting requirements - SC Enhanced
Prior to commencing the role, you will need to successfully complete SC Enhanced clearance.
The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years.
Failure to meet the residency requirements will result in your security clearance application being rejected.
For further information on National Security Vetting checks please visit the following page Demystifying Vetting
Individuals will be required to undertake and pass a substance misuse test as part of pre-employment checks.
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Leadership
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- Good understanding and knowledge of Data Protection processes
- Ability to communicate effectively (experience criteria)
- Effective time management and the ability to prioritise workload efficiently (Experience Criteria)
Benefits
Alongside your salary of £55,575, National Crime Agency contributes £16,100 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.All NCA employees are members of the UK Civil Service and eligible for the Civil Service pension scheme, alongside your salary the NCA contributes £16,100. Further information on the benefits of the scheme is available on the Civil Service Pension Website.
New entrants to the NCA receive 26 days annual leave, rising to 31 on completion of 5 years continuous service, plus 8 bank holidays.
If qualifying criteria is met new joiners from UK Police Forces or the UK Intelligence Community (UKIC) will have service with those employers taken into account for continuous service purposes for annual leave entitlement only, this will be up to a maximum of 31 days leave (including 1 privilege day).
Other benefits include:
- Flexible working, including flexi-time, compressed hours and job sharing (in line with business requirements)
- Family friendly policies, notably above the statutory minimum
- Learning and Development opportunities
- Interest free loans and advances, including season tickets, childcare and rental deposits
- Housing schemes - Key Worker status
- Discounts and Savings with a wide variety of services including Cycle to Work, Smart Tech schemes, dental insurance, gym discounts and savings on everyday spending, available through the Reward Gateway , Edenred and Blue Light Card schemes.
- Staff support groups/networks
- Sports and social activities, including membership to the Civil Service Sports Council (CSSC)
Further information is available on the NCA Website.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.How we will assess you
Your application will be assessed against the following:Technical - this will be assessed by 500 word examples on:- Good understanding and knowledge of Data Protection processes
- Ability to communicate effectively
- Effective time management and the ability to prioritise workload efficiently
Longlist
In the event of a high number of applications, we may operate a longlist. Applicants will need to meet the minimum pass mark for the lead criteria.
- Good understanding and knowledge of Data Protection processes .
Candidates who do not meet the minimum pass mark for the lead criteria will not progress to having their other criteria assessed. Applications must meet the minimum criteria to be progressed to the assessment stage.
You will receive an acknowledgement once your application is submitted.
We aim to have sift completed and scores released within 10 working days of the closing date of the advert. For high volume campaigns this timeframe may be extended.
Scores will be provided but further feedback will not be available at this stage.
For guidance on the application process, visit:NCA Applying and Onboarding
Assessment 1
The format of this assessment will be Interview which will be tested on the criteria listed in the Success Profiles at Assessment section.
Success Profiles at Assessment
Behaviours- Seeing the Big Picture
- Leadership
- Delivering at Pace
- Good understanding and knowledge of Data Protection processes
If successful but no role is immediately available, you may be placed on a reserve list for 12 months.
Reserve lists can be used to fill similar role types across the Agency where the assessment criteria is considered a match by the recruitment team and the business area.
In the event of a tie at the assessment stage, available roles will be offered in merit order using the following order:
- Lead criteria (behaviours/technical/experience)
- If still tied, desirable criteria will be assessed (if advertised)
- If still tied, application sift scores will be used
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
- Name : The Central Recruitment ta
- Email : central.recruitment@nca.gov.uk
Recruitment team
- Email : central.recruitment@nca.gov.uk
Further information
If you believe your application has not been treated fairly, email: Central.Recruitment@nca.gov.uk (quoting the vacancy reference).If unresolved, you may escalate your complaint to the Civil Service Commission.
Attachments
We are Government Digital and Data Opens in new window (pdf, 3445kB)Salary range
- £55,575 per year