Business Administration Officer

37 hours per week, 08:00 to 16:00 Monday to Thursday & 08:00 to 15:30 Friday, term-time + 5 development days.

To start as soon as possible

Job shares considered

Haylands Primary School, Bettesworth Road, Ryde, Isle of Wight, PO33 3HA

Tel: 01983 563372

Email: headteacher@haylands.iow.sch.uk

Website: www.haylands.iow.sch.uk

Headteacher: Mrs Katrina Shaer

Are you ready to make a difference?

At Haylands Primary School, our motto is "Every child, every day, every success." We pride ourselves on being a warm, inclusive, and vibrant community where everyone belongs and everyone is valued. We are looking to appoint an excellent, highly motivated, and welcoming Administrative Assistant to join our friendly, hardworking office team.

As the first point of contact for our school, you will play a vital role in upholding our core READY values:

• R - Respect: Treating our visitors, families, and environment kindly.
• E - Excellence: Taking pride in doing your best to keep our school running smoothly.
• A - Aspiration: Aiming high and bringing a positive, forward-thinking attitude to our team.
• D - Determination: Staying resilient and solution-focused when a school day gets busy.
• Y - You Matter: Making sure every child, parent, and colleague feels supported and heard.

The Role:

This is a varied role where no two days are the same. Under the guidance of senior staff, you will provide general administrative and financial support to the school. Your tasks will include:

• Organisation & Welfare: Undertaking reception duties, answering phone calls, signing in visitors, and assisting with pupil first aid, welfare, and school trip arrangements.
• Administration: Managing manual and computerised management information systems, maintaining pupil records, taking notes at meetings, and sorting mail.
• Resources: Operating complex ICT packages (Word, Excel, databases), managing school stock, and processing orders.
• Premises: Coordinating the routine administration of school lettings and premises use.

We are looking for someone who:

• Is organised, proactive and able to prioritise effectively and ideally has experience working in a school environment or experience in a customer-facing and office environment.
• Has excellent administrative and IT skills with the ability to operate relevant equipment and complex ICT packages confidently. Experience of school MIS systems preferred but not essential.
• Holds Level 2 qualifications (GCSE Grade C/4+ or equivalent) in both Maths and English
• A friendly, confident, and professional personality with a strong commitment to fairness and dignity.
• Holds a current first aid certificate or willing to undertake
• A strict commitment to safeguarding, data protection, and maintaining absolute confidentiality.

In return, Haylands can offer you:

• Fantastic children who are enthusiastic, polite, and keen to learn.
• A beautiful, state-of-the-art building and modern working environment.
• An enthusiastic, supportive leadership team genuinely committed to your wellbeing.
• Excellent opportunities for professional development and continuous learning.
• The chance to be part of a close-knit, dedicated team that feels like a family

Please note that we reserve the right to close this vacancy early and interview should we receive a sufficient number of suitable applications. We encourage early applications to avoid disappointment.

Visits to the school are welcome; to arrange a visit or for further information and an application pack, please contact Michelle Gladdis, School Business Manager on 01983 563372 or by e-mail to recruitment@haylands.iow.sch.uk.

Completed applications should be returned to the school. Please note, we are unable to accept CVs.

Haylands Primary School and the Isle of Wight Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks. This post is classed as regulated activity and is exempt from the Rehabilitation of Offenders Act 1974.

Closing date: Friday 2nd October

Interviews to be held: Friday 9th October (afternoon)

PLEASE NOTE: Not all school staff are employed directly by the Isle of Wight Council, you can ask on application who the employer for this role will be.

To discover more about our careers please visit Jobs and careers - Isle of Wight

Find out more about Our culture and environment & living on the Isle of Wight

The Isle of Wight Council protects its employees from discrimination, and this is supported by the following;

unacceptable behaviour policy

employee code of conduct

We actively promote the diversity of our workforce, and we provide flexible working options (where appropriate) to support the different needs of our employees.

The Isle of Wight Council’s Terms & Conditions of employment are available upon request. Please contact our recruitment team via adverts@iow.gov.uk if you would like to receive a copy.

The Isle of Wight Council is an equal opportunities employer, proud to encourage applications from all cultures, backgrounds and abilities to better reflect the diversity within our local community. In addition to this, we are also a Disability Confident Employer. Along with a number of other areas of commitments, this means that providing you meet the basic essential requirements of the advertised role and have declared yourself as disabled, you will be offered an opportunity for an interview within the council.

The management reporting line for this role is ultimately through the Isle of Wight Council Children’s Services directorate.

This council and its schools recruit according to the council’s Recruitment, Policy and Procedure and are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share in this commitment.