Business Manager to Deputy Director (Ref: 16448)

Job summary

This position is based nationally.

Job description

HMPPS Band 5

The SCS Support Team is based in the Strategy, Evidence and Corporate Services team within HM Prison and Probation’s Strategy, Performance and Corporate Delivery Directorate.

The post holder will provide Business Management support to one of the following HMPPS HQ Directorates:

· Rehabilitation & Change Directorate

· Transforming Delivery Directorate

· Strategy Performance & Standards Directorate

· Capacity Implementation Directorate

· Prison Supply Directorate

Responsibilities, Activities & Duties

This is a varied and rewarding role underpinned by routine activities, well suited to someone who is organised, proactive, enjoys working at pace and is a self-starter.

You’ll be required to identify key stakeholders at pace, on the understanding that building genuine relationships quickly will support you in delivering your role to a high standard. Additionally, it is key to learn your directorates priorities and strategic aims in order to provide strategic support to the Deputy director and their leadership team.

You will need to be flexible in your approach, providing proactive support to the Director, adjusting priorities and ways of working to meet changing business needs while maintaining high standards of delivery.

Routine activities include:

· Mailbox management.

· Booking travel.

· Diary management.

· Bringing stakeholders together to discuss priorities.

· Organising Senior leadership meetings / away days.

· Monitoring resource utilisation / workforce planning returns.

· Responsibility for completing or coordinating commissions and routine reporting.

· Working with stakeholders and team members to ensure accurate reporting and information flows to support successful achievement of project / programme objectives.

· Provide appropriate support to the Senior Business manager when required.

· Provide leave cover for SCS support staff within your own directorate and across HQ where required.

Person Specification:

· You will be a natural communicator with excellent verbal and written skills, with the ability express yourself confidently and concisely.

· You will be confident in communicating with and on behalf of Senior Civil Servants.

· You can build rapport quickly with both internal and external stakeholders which enables you to create solid working relationships.

· You are a highly resilient person who handles change well and naturally adapts to changing workloads and environments.

· You have experience balancing priorities and dealing with ambiguity and enjoy having autonomy in your role, taking the lead organising and prioritising tasks, being a confident, efficient and an independent thinker.

Desirable Criteria:

· Previous experience of Private Offices, Business Management, Project Management including working closely with senior stakeholders.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together (Lead) Application and Interview
• Communicating and Influencing - Interview Only
• Delivering at Pace - Interview Only
• Making Effective Decisions - Interview Only

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions

Benefits

Alongside your salary of £36,151, HM Prison & Probation Service contributes £10,472 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5358

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/16448?entityId=16448