Business Support Officer - Office of the Police Chief Scientific Adviser

Cross Departmental Opportunities

South Western Scotland

Hybrid

Expires: Expiring in less than 2 weeks

Administration

Flexible

£37,510 - £40,141 per year

Job summary

The Business Support Officer is responsible for providing business and secretariat support to the Office of the Police Chief Scientific Adviser (OPCSA) meetings, functional committees/groups and governance structures. As well as general business support across the team to support its effective operation. The job holder will be the first point of contact to the OPCSA and must present a professional, efficient and effective manner to maintain the image and reputation of the team.

Job description

Responsible for the provision of a cross-team business support service to the OPCSA ensuring that an effective, efficient and customer focused service is delivered.
Provide business support for the OPCSA’s work programmes and Private Office; support to the development and maintenance of plans, delivery of projects and products on time.
Provision of administrative and business support for strategic meetings including collating and quality assuring agendas and papers, taking and circulating minutes and chasing action updates. Along with supporting in the preparation and running of OPCSA boards including the Police Science Council.
Produce reports and presentations, draft letters and responses to routine and non-routine enquiries ensuring that information is prepared and presented in a professional and timely manner.
Maintain spreadsheets and other business management tools in a timely accurate manner in support of OPCSA business.
Booking accommodation and travel for the OPCSA team and support with other administrative functions including finance (invoices etc) commensurate with the grade.
Monitor the team and private office mailboxes and respond promptly and professionally to all internal and external queries, escalating to the Secretariat Lead, wider Private Office and other OPCSA team members when required.

Person specification

Essential Criteria:

Excellent analytical and organisational skills, including: the ability to plan and manage multiple work-streams and competing priorities; evaluate, analyse and swiftly summarise information from a wide variety of sources; a keen eye for detail and accuracy in written and financial reports.
Ability to deal effectively and professionally with problems that occur, seeking guidance where necessary.
Experience of managing competing issues and priorities, including to tight deadlines.

Desirable Criteria:

Experience of providing comprehensive secretariat and business support within a large public or private sector organisation, including maintaining accurate records and preparation of relevant documentation.

Benefits

A competitive salary with yearly increments.
Support networks, free Employees' Assistance Programme, Occupational Health and wellbeing services.
Flexitime, with the ability to undertake your hours flexibly and in line with business need.
Hybrid working, with the ability to work remotely dependent on role.
Competitive pension scheme.
Company sick pay.
Job related equipment supplied
Specialist equipment supplied, under Occupational Health referral
Access to the Blue Light Card Scheme for discounts and services (requires a one-off payment of £5).
Development, coaching and mentoring opportunities available.
Supportive and flexible onboarding plan, including regular check-ins throughout your initial period of joining us to ensure you are up to speed with the role and getting the support you need.

Note:

If you are a civil servant or an employee of a public body, this advertised role is not within the Civil Service or an accredited Non-Departmental Public Body. As such, your continuity of service may be affected if you apply and are successful, and you should check the appropriate guidance with your HR team or line manager.

This role may not include an option to apply for a Civil Service Pension, as it is outside the Civil Service.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

To apply, please complete the attached application forms and return to hr-recruitment@npcc.police.uk

Please ensure when submitting your application, the subject box of the email is HR and Resourcing Officer

Please provide a CV and evidence against the following competencies, (350 words maximum per competency) which are based on the knowledge, skills and experience set out in the job description and the competencies in the Competency and Values Framework (CVF).

Please note, CV’s will not be assessed within the initial application, answers to the CVF questions alone determine next steps. Once candidates identified for interview has been confirmed, CV’s will then be shared with the appropriate Hiring Manager.

Please note, the job description is used as a framework to review and manage performance when an individual is in post, and therefore not all knowledge, skills and experience are required from the outset. We are looking for someone who can demonstrate some of these and is willing to learn and achieve objectives set.

We analyse critically, Level 2 - Please give an example of a time when you were asked to prepare for a strategic meeting and provide support for a manager that required careful analysis and attention to detail. How did you ensure the information was accurate, relevant, and clearly presented?

We take ownership, Level 2 - Can you describe a situation where you identified and resolved a problem at work? What was the outcome and what tools/processes did you use?

We are innovative and openminded, Level 2 - Please give an example of a time when you identified an opportunity to innovatively improve or streamline a process using Microsoft Office tools including SharePoint? What was the challenge, what solution did you propose, and what was the result?

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

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Salary range

£37,510 - £40,141 per year