Contract Administrator Specialist - Community Integration Team (Ref: 14901)

Job summary

Please refer to Job Description

Job description

Overview of the job

Accountable to a designated Senior Contract Manager (SCM) the Contract Administrator Specialist (CAS) will support efficient and effective contract management, including Commissioned Rehabilitative Services contracts, within their area. The CAS is a support role with administrative, secretariat and data recording responsibilities. Overall, the post contributes to the support of the contract management team with their remit to monitor and validate provider performance, assure delivery of services in the community and manage the relevant contracts. The CAS will support the delivery of the contract management governance processes in relation to designated portfolio of contracts within the PS region, including Commissioned Rehabilitative Services providers. They will provide a secretariat service by co‐ordinating the Service Management Board, Contract Strategy Board, Change Management Board and Change Protocol Group and other groups as directed by the SCM and SM. The geographical base for the CAS post can be flexible within their contract management area and will require some work in London and other locations.

Summary

The post holder will provide a professional and effective administrative support service to contract management teams, undertaking secretariat and basic research and analysis activities as required. Providing secretariat support to the Senior Contract Managers and Service Managers in relation to contract management administration. This will include coordinating and administering meetings, managing the contract documents library and analysing and presenting contract performance and other data and information.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Coordinate, attend and minute commercial, supplies governance and other contract management meetings:
• Arranging and distributing the agenda and papers with direction from the relevant chair.
• Producing first draft minutes and action logs.
• Pro-actively manage the actions produced by the various meetings attended.

• Reviewing and monitoring performance data:
  
• Supporting the Contact Support Officer (CSO) in analysis of on‐going performance delivery by the contractor – e.g., following‐up requests for information, scheduling of ad hoc meetings.
• Assisting with completion of monthly templates and reports for the contract management teams, Director/MoJ and others as required.
  
  
• Responsible for the configuration management and library of all documentation, including baselining and quality checking. This includes being the Local Information Manager and being responsible for the management of the file structure:
• Maintaining formal documentation, Terms of Reference, membership and distribution lists.
• Filing, archiving and enacting version control on all relevant documentation.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

• Communicating and Influencing
• Working Together
• Changing and Improving
• Managing a Quality Service
• Leadership

Experience

Essential:

• Good understanding of HMPPS strategic direction

Desirable:

• Experience of a project management environment.
• Working knowledge of public, private, social enterprise, charitable, voluntary and community sector organisations
• Experience of business support, contract management, operational audit and commissioning

Ability

• Good administration and organisation skills, including attributes to prioritise the management of tasks and risks on the basis of organisational reputation/ financial risk, with appropriate support, advice and guidance deliver tasks to time.
• Good problem-solving skills, with strong attention to detail, planning and communication skills.
• Strong numerical skills with strong presentation skills (written and verbal).
• Intermediate/expert IT skills in MS-Office applications, especially Word, Excel and PowerPoint.

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Benefits

Alongside your salary of £33,275, HM Prison & Probation Service contributes £9,639 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5358

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/14901?entityId=14901