Data Assistant

Job summary

The Royal Commission was established in 1908 and is sponsored by the Welsh Government. As the investigation body and national archive for the historic environment of Wales, it has a lead role in ensuring that Wales’s archaeological, built, and maritime heritage is authoritatively recorded, and seeks to promote the understanding and appreciation of this heritage nationally and internationally. The Commission holds the National Monuments Record of Wales (NMRW) which is the national information resource on the archaeology, architecture, and industrial and maritime history of Wales.

The Online Services Team ensures the provision of high quality online information for the Royal Commission, including the data available via Coflein (https://coflein.gov.uk/en/) and the underlying data which contributes to it. The team also lead data standards work within Wales, which defines the correct terminology used in records relating to the historic environment of Wales across the sector.

Working in close collaboration with the Royal Commission’s Online Services managers, this post will involve carrying out a range of data enhancement tasks on the National Monuments Record, and play a critical role in improving data quality and ensuring adherence to data standards.

Job description

The post holder will carry out the following key tasks:

1. Create and edit records in the National Monuments Record Wales (NMRW).
2. Undertake work identified in the NMRW Site Data Audit to improve data quality and data retrieval.
3. Undertake data cleansing and enhancement activities to ensure NMRW data conforms to agreed professional standards, in line with an agreed work programme.
4. Check and verify information for the site record received by external contributors using a variety of source material.
5. Assist with the integration of data into ARCHES for HERs from RCAHMW project databases and spreadsheets.
6. Create and enhance bibliographic and other source information for the records.
7. Add Welsh-language content to the record in line with an agreed work programme.
8. Assist with the importing and exporting of data between different software platforms.
9. Assist colleagues with data and software queries or issues (this may include using the internal RCAHMW ticketing system for reporting IT issues).
10. Undertake any project or outreach work, or any other duties appropriate to the grade of the post as may be reasonably requested and/or agreed by the line manager.

Person specification

Essential

Desirable

Be permitted to work in the UK by being a UK National, a British Protected Person, an Irish or Commonwealth citizen or a citizen of the European Economic Area.

Qualifications at GCSE and/or A Level or equivalent in subjects that shows ability to work with and process data.

Degree or equivalent qualification in a relevant subject such as Archaeology, Welsh History, GIS, Archive and Records Management etc.

Be able to demonstrate knowledge and understanding of the heritage and history of Wales, and possess a keen interest in the historic environment.

Experience of working within Wales’ historic environment sector.

Have experience of working with digital data, including record creation, editing and verification.

Have experience of working with historic environment data.

Have excellent IT skills and be proficient in using a range of digital platforms, including Microsoft Office 365.

Be familiar a wider range of data management software. E.g. Power BI, AtoM or Arches, and with map-based or geographical records.

Be able to work methodically, consistently and accurately showing a close attention to detail.

Be able to plan and deliver assigned work activities without the need for close supervision.

Have excellent written and verbal communication skills in English.

Have written and verbal communication skills in Welsh to at least a level 2 on the Commission’s Welsh Skills Assessment Framework.

Experience of working within the framework of a Welsh language policy / Welsh language standards / in a bilingual workplace

Have evidence of working effectively as part of a team, providing support to other team members when necessary.

Benefits

Alongside your salary of £27,303, Royal Commission on the Ancient and Historical Monuments of Wales contributes £7,909 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

To apply, please complete and application form and send to helen.pugsley@rcahmw.gov.uk no later than 09:00, 16 March 2026. Interviews will be held on 25 March 2026.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Nina Steele or Charina Jones
• Email : nina.steel@rcahmw.gov.uk

Recruitment team

• Email : helen.pugsley@rcahmw.gov.uk

Attachments

FINAL Data Assistant JD Opens in new window (pdf, 295kB)Cynorthwyyd Data 0.5 Disgrifiad swydd TERFYNOL Opens in new window (pdf, 267kB)Application form Opens in new window (docx, 104kB)Ffurflen Gais Opens in new window (docx, 130kB)