Defence Business Services (DBS) - Veterans Services Business Management Team (BMT) Coordinator

Job summary

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence?

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.

• Our Vision - To support UK defence customers with outstanding service every time.
• Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible,timely, sustainable and value for money services that underpin the whole force and enhance operational capability.

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 28.97%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

Come and join the DBS community today!

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Job description

Veterans Services Veteran Services (VS) is part of the Armed Forces and Veterans Team and is responsible for providing support to the Armed Forces (AF) community through a Triage Service and a network of Case Managers across the UK and Republic of Ireland. We work with the Royal Navy, the British Army, the Royal Air Force, local authorities, voluntary organisations, service charities and OGD’s. The service provides assistance for those transitioning from service to civilian life, advising bereaved families, applying for armed forces compensation, and providing information and guidance on the support available to the AF community. Our Transition services are governed by the MOD’s Holistic Transition Policy as detailed in Joint Service Publication (JSP)100.

Our network of case managers facilitate access to support based on a holistic assessment of each client’s situation covering aspects such as healthcare, accommodation, finances, employment and wellbeing. They provide information and guidance on the Armed Forces Compensation Scheme, war Disablement Pension Scheme and general guidance on Service pensions as well as DWP benefits.

Our Business Management Team (BMT) support VS delivery and business continuity. Monitor and report on VS performance, maintain VS knowledge base, review, and identify additional staff training requirements, utilising statistical data, reporting to management team in line with policy and process.

Joining VS offers the opportunity to be part of a professional, committed, energetic team, working in a high-profile, fast-paced subject area that attracts significant media and ministerial attention. You will be required to work at pace to achieve your objectives, support our collective aims and respond to the dynamic environment in which we operate. Flexibility will be required as we evolve and respond to priority changes in the Armed Forces support landscape.

The VS team are key in the delivery and roll out of VALOUR across the UK, as the MOD’s delivery of welfare support to service leavers and veterans. This is an exciting time to join, to work alongside our VALOUR partners to develop and deliver enhanced systems and support to veterans and the wider Armed Forces community. More information is available at VALOUR: information and next steps - GOV.UK and candidates are strongly advised to make themselves aware and familiar with developments.

The Business Management Team (BMT) Coordinator Role

We are looking for an EO to join our small but busy Business Management Team which is based in Norcross who will have responsibility for line management of 1 x AO, the maintenance of VS internal processes ensuring these are standardised across the business area, will provide support and advice to VS and maintain business continuity. The BMT EO is responsible for the development of VS processes ensuring they are both efficient and fit for purpose, performance reporting and co-ordination of knowledge sharing activities and therefore will have confidence and/or familiarity with MS Office applications, including MS Teams, Word, Excel, One Note, Visio and a willingness and aptitude for learning new IT skills. The BMT EO will provide cover and support to the BMT HEO and will at times be required to provide background information from various systems to stakeholders.

Successful applicants will be provided with training to meet the demands of this role and are expected to maintain up to date and relevant skills and training whilst in post, both guided by Civil Service Required Learning and by independently identifying opportunities whilst in post.

We have a national footprint located across the UK and at 5 DBS centres in Kidderminster, Norcross, Gosport, Belfast, and Glasgow. We are recruiting for a Business Management Team Coordinator to be part of our Business Management Team.

The role is based in Norcross, The MOD supports hybrid working with regular attendance expected in the office.

Occasional travel overnight stays are necessary as part of the role to engage, and collaborate with the wider team a valid driving licence will be required. This position is advertised at 37 hours per week.

Business Management Team Coordinator Responsibilities:

Service Delivery

• Produce, review and communicate Veterans Services MI performance reports on a monthly basis, ensuring service delivery is maintained in line with agreed working standards, protocols and Memoranda of Understanding.
• Monitor VS targets on a weekly basis and escalate missed targets for appropriate review.
• Support staff with queries in relation to performance, quality, and service delivery risks.
• Support the development, maintenance and continuous improvement of VS working processes, update current guidance and process flows via Visio with any changes to the business process ensuring these are fit for purpose.
• Communicate and advise staff on VS processes and ways of working and ensure these are adhered to across the business.
• Draft and submit Change Requests to VS processes and ways of working, complete impact assessments, document and communicate amendments as required.
• Complete regular quality checks on Veterans Welfare Computer System (VWCS) to ensure outputs are being recorded in line with agreed standards.
• Support the management of VWCS IT issues, system changes and improvements.
• Maintenance of the People Safe process, including system updates and issuing communication/guidance to staff.
• Collaborate, coordinate and monitor information sharing activities across VS.
• Provide information and updates to staff regarding required learning, facilitating completion within agreed timescales.
• Conduct analyses on VS customer feedback, maintain spreadsheet and identify opportunities for improvement and escalate as required.
• Assist with the organisation of the annual VS staff conference & Invoice via CP&F System.
• Supporting VS management on agreed projects and working groups.
• Covering AO duties during absence.
• Creation and maintenance of VS annual spread sheets for each financial year.
• Management and allocation of VS IT equipment, including additional administrative tasks to ensure the smooth running of VS.
• Organising your workload efficiently, ensuring optimal productivity and cost effectiveness.
• Raising concerns with Line Manager regarding workload management and target achievement.

Line Management

• Line managing BMT AOs in accordance with Civil Service and MOD policies of Line Management, including performance management of staff, and effective management of absences.
• Provide cover for fellow EOs when required.
• Ensure the wellbeing and effective support of all staff through regular check ins and 1-2-1s. Promote and develop a culture of peer support and self-care in the team utilising all VS/DBS/MOD resources such as the Supportive Care Directive, Employee Assistance Programme, Charity for Civil Servants etc.

Collaborative working

• Work closely with EO colleagues within and across teams, to proactively contribute to the provision of a consistent service throughout the UK that operates as a single seamless team through support, advice for colleagues and sharing expertise and experience through defined processes.
• Assist with training, onboarding of new staff as required.
• Other tasks - completing location and subject-matter-expert specific tasks as required and pro-active contribution to Veterans Services project work.

Learning and Development

• Complete MOD Required Learning and that required by DBS/Veterans Services.
• Proactively consider and identify learning opportunities and in conjunction with regular 1-2-1s with Line Manager.
• Keep timely and accurate records of all desired and completed learning and development on MYHR to share with Line Manager.

Person specification

Essential:

• Good business acumen.
• Excellent analytical skills.
• Ability to identify business risks and issues.
• Excellent organisational skills.
• Good communication skills – oral and written.
• Excellent interpersonal skills.
• Good problem-solving skills.
• Good Excel skills and knowledge and confidence with MS Office applications with an aptitude for learning new systems.
• Ability to work at pace in a fast, in a changing environment and to learn quickly.

Desirable:

One or more of the following:

• Good Visio skills.
• Experience/knowledge of Defence, Armed Forces Compensation Schemes and the work of Veterans Services.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace
• Seeing the Big Picture

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

Benefits

Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• An environment with flexible working options Monday-Friday
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service (pro rata). In addition to 8 public holidays per year, you will also receive leave for the King's birthday
• Hybrid working, where role permits
• An opportunity to be considered for Reward & Recognition.
• Family friendly policies including parental leave and adoption leave
• Learning and development tailored to your role
• Professional and personal development of skills
• A culture encouraging inclusion and diversity
• Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments
• Special paid leave to volunteer up to 6 days per year
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, a sift will be conducted on your

Primary: Career - Personal Statement, Secondary: Behaviour - Managing a Quality Service. In this instance the remaining elements will be tested at interview.

At application stage you will be assessed against the following:

Behaviours:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace

Experience:

• CV - Please provide dates, name of employer, job titles and short summary of main duties only. Details of relevant skills knowledge and experience should be given in the personal statement.
• Personal Statement -( max 500 word count) Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advert.

At interview you will be assessed against the following:

Behaviours:

• Managing a Quality Service
• Delivering at Pace
• Seeing the Big Picture

In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:

1. Career - Personal Statement
2. Behaviour - Managing a Quality Service
3. Behaviour - Delivering at Pace
4. Behaviour - Seeing the Big Picture
5. Career - Job History
6. Career - Qualification Details

If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:

1. Behaviour - Managing a Quality Service
2. Behaviour - Delivering at Pace
3. Behaviour - Communicating and Influencing

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months.

Application sifting to take place week commencing: 29/06/2026

Interviews are currently taking place via Ms teams and will be conducted week commencing: 06/07/2026.

A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

To assist with your application please find attached -

DBS Candidate Information Guide - Working for Defence Business Services - GOV.UK (www.gov.uk)

(26) UK Ministry of Defence: Life , LinkedIn

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Ian Disley
• Email : ian.disley100@mod.gov.uk

Recruitment team

• Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact DBS-EnhancedRecruitmentTeam@MOD.gov.uk in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

Attachments

MOD Candidate Pack Opens in new window (pdf, 1562kB)