Defence Intelligence AS Permissions Coordinator
Job summary
Defence Intelligence (DI) is an integral part of the MOD and the main provider of strategic DI to the department and the wider MOD Intelligence Community (IC). PMG is part of the DI Digital, It's vision is to embed data centric services across DI and MOD, to exploit data and information for strategic advantage and to enable Multi Domain Integration for intelligence.
The PMG deliver services on behalf of the UKIC providing information advantage to both civilian and military personnel having access to information in support of their day-to-day tasks and that which Defence faces in a constantly evolving world. PMG work in collaboration with Partners Across Government (PAG) to maintain information assurance which is fundamental to the security of intelligence at all levels.
In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world. Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.
In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work. We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexitime; job share and compressed hours.
All jobs’ adverts in DI are subject to fair and open competition.
This position is advertised at 37 hours per week. PMG is currently recruiting for Executive Officers, for London- MMB.
Job description
The post holder will be responsible for managing day to day operational requests for accesses. The key performance indicator is to effectively oversee the life-cycle permissions management for individual access to selected Sensitive IT Systems, by reviewing user requirements, post changes and the principle of ‘Need to Know’. The successful applicants will be required to be an inclusive team member, demonstrating effective communication skills, to support ongoing commitments with ability to offer relevant advice and influence outcomes.
Vision
To deliver AS Enterprise in support of the UKIC through electronic information advantage enabling SLT, Policy makers, and analysts' timely access to intelligence. Through engagement with our PAG will continue to deliver an Entitlement Management Framework (EMF) for the future ensuring UKIC access is appropriate and proportional before access can be granted.
PMG is at the forefront supporting business units across not only DI but MOD that operate in the AS domain to develop new ways of collaborative working. Key engagement is essential to empower controllers the ability to operate and manage their own collaborative spaces across their department, thereby enabling Units to share timely information in a common place.
Delivering against DI and the wider MOD IC strategic goals by providing information advantage, working in collaboration with our PAG is fundamental to ensuring the Need-to-Know principles are adhered to throughout. Accesses to sensitive compartments are controlled through constant engagement with the Release Authority (RA’s) and Business Unit Controllers.
You will:
Develop a comprehensive knowledge of all aspects of the PMG team Business:
- Understand how the AS Information Handling Model (IHM) operates, used to influence customers knowledge on how to manage information.
- Administer the life cycle permissions for user accesses, ensuring users have provided the necessary clearances and business justification for access to information.
- Perform annual internal audit reviews for MOD accesses to sensitive compartments.
- Respond to day-to-day access to systems and sensitive information requests as directed by TL.
- Review permission management accesses with PAG to sensitive information.
- Promote wellbeing for yourself and others. Conduct should conform to the civil service code, incorporate DI values, and practice diversity and inclusion.
- The postholder will be required to collaborate closely with key customers to develop strong relationship to understand the direction of Defence’s vision for the future.
Person specification
PMG is recruiting to fill a critical demanding position to support the delivery of information advantage to DI and wider MOD IC personnel. We are looking for an individual who will be able to operate working within a small team, managing and responding in a timely manner to critical daily requests for access to sensitive compartments. Successful individual will be trained and required to have a good understanding of the processes and procedures when handling users’ personal data.
You must have previous experience in Microsoft Office, including proficiency in Microsoft 365 software such as Word, Excel, Outlook, and Teams.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Working Together
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Making Effective Decisions
Benefits
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.There are a wide variety of employee benefits for civil service staff in DI, including (this list is not exhaustive):
- Salary Payroll Giving
- Financial Education Resources
- Bicycle Purchase Advance & Cycle to Work Scheme
- Holiday, Season Ticket, Tenancy Deposit & Work Space Salary Advance Loans
- Free Parking (not available at Main Building)
- Generous Pension Scheme with employer contribution of 28.97%
- Death in Service Benefit
- Up to 30 days’ Annual Leave, and one Privilege Day
- Special Leave (including Study Leave and Volunteering Leave)
- Adoption and Shared Parental Leave
- Childcare Vouchers
- On-Site Nursery & Childcare at some MOD sites
- Flexible Working Hours
- Discounted Healthcare Packages
- Eyesight Tests and Spectacles
- Free On-Site Gyms at many sites
- Employee Assistance Programme
- In-Year Reward and Thank You Schemes
- Talent Schemes
- Defence Discounts
- Microsoft & Vodafone Employee Discount Schemes
- Boundless and Civil Service Sports Council Memberships available
- On-site shops, restaurants & cafes at most sites
Further details may be found at Civilian Discover My Benefits (mod.gov.uk)
This position is exclusively office-based and requires attendance at the office from Monday to Friday.
The role requires continuous access to DI’s Above Secret (AS) ICT so cannot be done from home, and is 100% office based. The PMG is located in the DI area of MOD Main Building in Whitehall, Zone 8-L, where all the appropriate AS ICT is available; other MOD sites, even those that work at AS, will not have all the required AS ICT. The role is, however, suitable for flexible working.
Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
The post does not offer relocation expenses (move of home, excess fares or temporary transfer).
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
You will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills.
Your Personal Statement/Statement of Suitability (500 words) should outline your interest in the role and skills and experience that are relevant to the role and person specification.
You will be assessed against your relevant, skills, knowledge and experience which demonstrates the essential criteria listed within this advert.
We'll assess you against these behaviours during the selection process:
Sift
- Communicating and Influencing
- Making Effective Decisions
Interview
- Communicating and Influencing
- Making Effective Decisions
- Working Together
Ifa large number of applications received the sift will be conducted against Communicating and Influencing .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Cyber & Specialist Operations Command (CSOC) generates and operates specialist capabilities, ready to fight across all domains to make the UK secure at home and strong abroad.
Always on, we are across every UK operation, delivering the capabilities you don’t usually see - or those you can’t.
From cyber warriors and medics to intelligence analysts, special forces, educators, and Defence attachés, our collective expertise delivers the warfighting edge Defence needs to deter threats and secure the nation today and prepare for tomorrow.
CSOC unites Defence’s cyber and specialist capabilities under a single, military command alongside the Royal Navy, British Army, and the Royal Air Force - acting as the UK’s fourth Military Command. For more information, please see here.’
Cyber and Specialist Operations Command (CSOC) is going through a significant transformation programme which aims to design the way in which the new Military Command conducts its business and delivers for Defence and the nation. As a consequence of this, posts within CSOC are/or may become subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
Recruitment team
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.Attachments
Terms and Conditions of Service Opens in new window (docx, 24kB)Candidate Information Opens in new window (docx, 31kB)Stratcom Candidate Information Pack Opens in new window (pdf, 469kB)External Pack Opens in new window (pdf, 1562kB)Salary range
- £30,740 per year