Defence Intelligence System Permissions Coordinator
Job summary
Defence Intelligence (DI) is a key part of the MOD, providing strategic intelligence support across the department and working closely with the wider MOD Intelligence Community. PMG sits within DI and focuses on embedding data‑centred services across DI and the MOD. This helps teams make better use of data and information, support informed decision‑making, and enable more joined‑up intelligence working across different domains.
PMG works closely with Partners Across Government (PAG) to make sure information is handled and shared safely. Maintaining strong information assurance is central to protecting intelligence and making sure it is available to the right people when they need it.
In Defence Intelligence, our people work together to tackle complex problems, build understanding, and provide insight into a wide range of defence‑related threats and challenges in a fast‑changing world. Our civilian and military staff support decision‑making across Defence, manage complex programmes, and help develop and use new technologies.
We value different perspectives and believe that individual experiences and ways of thinking strengthen our work. DI actively encourages diversity at all levels and recognises that people do their best work in inclusive and supportive environments. As an equal opportunity’s employer, we recruit, develop and promote based on merit, and we aim to create a workplace where everyone feels respected. We also support flexible working options, including flexitime, job sharing and compressed hours.
All jobs’ adverts in DI are subject to fair and open competition.
This position is advertised at 37 hours per week. PMG is currently recruiting for Executive Officers, for MOD MB.
This vacancy is only open to Sole-UK Nationals.
Job description
The post holder will be responsible for managing day to day operational requests for accesses. The key performance indicator is to effectively oversee the life-cycle permissions management for individual access to selected Sensitive IT Systems, by reviewing user requirements, post changes and the principle of ‘Need to Know’. The successful applicants will be required to be an inclusive team member, demonstrating effective communication skills, to support ongoing commitments with ability to offer relevant advice and influence outcomes.
Vision
PMG supports business units across Defence, including those working in sensitive areas, by helping them develop better ways to work together. This is focused on making collaboration easier and more effective, rather than adding extra layers of process.
Ongoing engagement is key to helping local controllers feel confident in running and maintaining their own collaborative spaces within their teams. This allows units to share information quickly and clearly in a single place, supporting day‑to‑day work and decision‑making.
PMG contributes to DI and wider MOD information objectives by working closely with colleagues, including PAG, to ensure information is shared appropriately. Regular contact with Release Authorities and Business Unit Controllers helps make sure access is managed properly and that information is handled in line with agreed expectations.
You will:
Develop a comprehensive knowledge of all aspects of the PMG team Business:
- Understand how the DI Information Handling Model (IHM) operates, used to influence customers knowledge on how to manage information.
- Administer the life cycle permissions for user accesses, ensuring users have provided the necessary clearances and business justification for access to information.
- Perform annual internal audit reviews for MOD accesses to sensitive compartments.
- Respond to day-to-day access to systems and sensitive information requests as directed by TL.
- Review permission management accesses with PAG to sensitive information.
- Promote wellbeing for yourself and others. Conduct should conform to the civil service code, incorporate DI values, and practice diversity and inclusion.
- The postholder will be required to collaborate closely with key customers to develop strong relationship to understand the direction of Defence’s vision for the future.
Person specification
PMG is recruiting to fill a critical demanding position to support the delivery of information advantage to DI and wider MOD IC personnel. We are looking for an individual who will be able to operate working within a small team, managing and responding in a timely manner to critical daily requests for access to sensitive compartments. Successful individual will be trained and required to have a good understanding of the processes and procedures when handling users’ personal data.
You must have previous experience in Microsoft Office, including proficiency in Microsoft 365 software such as Word, Excel, Outlook, and Teams.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Working Together
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Making Effective Decisions
Benefits
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.There are a wide variety of employee benefits for civil service staff in DI, including (this list is not exhaustive):
- Salary Payroll Giving
- Financial Education Resources
- Bicycle Purchase Advance & Cycle to Work Scheme
- Holiday, Season Ticket, Tenancy Deposit & Work Space Salary Advance Loans
- Free Parking (not available at Main Building)
- Generous Pension Scheme with employer contribution of 28.97%
- Death in Service Benefit
- Up to 30 days’ Annual Leave, and one Privilege Day
- Special Leave (including Study Leave and Volunteering Leave)
- Adoption and Shared Parental Leave
- Childcare Vouchers
- On-Site Nursery & Childcare at some MOD sites
- Flexible Working Hours
- Discounted Healthcare Packages
- Eyesight Tests and Spectacles
- Free On-Site Gyms at many sites
- Employee Assistance Programme
- In-Year Reward and Thank You Schemes
- Talent Schemes
- Defence Discounts
- Microsoft & Vodafone Employee Discount Schemes
- Boundless and Civil Service Sports Council Memberships available
- On-site shops, restaurants & cafes at most sites
Further details may be found at Civilian Discover My Benefits (mod.gov.uk)
This position is exclusively office-based and requires attendance at the office from Monday to Friday.
The role requires continuous access to DI’s ICT so cannot be done from home, and is 100% office based. The PMG is located in the DI area of MOD MB, however, suitable for flexible working.
Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
The post does not offer relocation expenses (move of home, excess fares or temporary transfer).
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
You will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills.
Your Personal Statement/Statement of Suitability (500 words) should outline your interest in the role and skills and experience that are relevant to the role and person specification.
You will be assessed against your relevant, skills, knowledge and experience which demonstrates the essential criteria listed within this advert.
We'll assess you against these behaviours during the selection process:
Sift
- Communicating and Influencing
- Making Effective Decisions
Interview
- Communicating and Influencing
- Making Effective Decisions
- Working Together
Ifa large number of applications received the sift will be conducted against Communicating and Influencing .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Cyber & Specialist Operations Command (CSOC) generates and operates specialist capabilities, ready to fight across all domains to make the UK secure at home and strong abroad.
Always on, we are across every UK operation, delivering the capabilities you don’t usually see - or those you can’t.
From cyber warriors and medics to intelligence analysts, special forces, educators, and Defence attachés, our collective expertise delivers the warfighting edge Defence needs to deter threats and secure the nation today and prepare for tomorrow.
CSOC unites Defence’s cyber and specialist capabilities under a single, military command alongside the Royal Navy, British Army, and the Royal Air Force - acting as the UK’s fourth Military Command. For more information, please see here.’
Cyber and Specialist Operations Command (CSOC) is going through a significant transformation programme which aims to design the way in which the new Military Command conducts its business and delivers for Defence and the nation. As a consequence of this, posts within CSOC are/or may become subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
Recruitment team
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.Attachments
Terms and Conditions of Service Opens in new window (docx, 24kB)Candidate Information Opens in new window (docx, 31kB)Stratcom Candidate Information Pack Opens in new window (pdf, 469kB)External Pack Opens in new window (pdf, 1562kB)Salary range
- £30,740 per year