Delivery Support Administrator

Job summary

Delivery Support Administrator

Salary: £25,842 Per annum
Hours: Full time, job share or part time (minimum 0.8 FTE)
Contract Type: Open Ended and Fixed term
Location: Polaris House, Swindon, Wiltshire
Grade: UKRI Band B
Positions Available: 2

Two positions 12-month fixed term

Closing date: Sunday 1st February 2026

Job description

About EPSRC

EPSRC is the main UK government agency for funding research and training in engineering and the physical sciences. We invest over £850 million a year in a broad range of subjects from mathematics to materials science and from information technology to structural engineering. EPSRC is part of UK Research and Innovation (UKRI), the largest public sector funder of research and innovation, with an annual budget of over £8bn and including 7 research councils. You can find out more about UKRI via: https://www.ukri.org/who-we-are/about-uk-research-and-innovation/our-organisation/

Job Purpose

The main purpose of this role as Delivery Support Administrator is to support the organisation through the delivery of high-quality, effective administrative support. As part of their respective teams, Delivery Support Administrators are assigned responsibilities/activities to deliver through their respective delivery support management structures.

Delivery Support Administrators are also expected to work flexibly across other teams to provide support to other EPSRC teams and activities as required. The role contributes to the achievement of teams’ specific objectives by providing support across some, or all or the following areas:

• General support
• Peer Review
• Resourcing
• Strategic Priorities
• Data Management

Delivery Support Administrators also understand EPSRC’s mission, strategy and operations to deliver the above support effectively.

Key Responsibilities

The role will involve working flexibly across various activities and may also involve supporting strategic projects, responding to emerging and changing priorities with clarity of purpose and to tight deadlines. Your role will involve building and managing relationships with senior colleagues as well as internal and external stakeholders.

As a delivery support administrator, you may be providing support as follows:

• Using meeting scheduling systems and processes, document management structures, and internal standard operating procedures
• Support and help to deliver our process of peer review using our systems
• Arrangement and support for virtual and in-person meetings including preparation of agendas and note takin
• Providing Funding Opportunity support, including setting up webinars
• Monitoring shared mailboxes to ensure that queries and requests are dealt with in a timely manner
• Travel and accommodation booking
• Team diary management
• Information monitoring and collation of reporting materials, briefings and document management
• Support delivery of EPSRC events
• General project support and other team activities as required

Person specification

• A minimum of 3 GCSEs (or equivalent)
• Previous administrative experience
• A sound knowledge of Microsoft packages
• Excellent written communication skills and attention to detail as evidenced through your Covering Letter and CV
• Experience of inbox support
• Excellent planning, organisational and time management skills
• Ability to work as a proactive team member, using your initiative to deal with problems and overcome challenges to deliver the team’s activities
• Ability to manage change and pressure and work in an adaptable and flexible manner
• Ability to establish and manage wider working relationships with colleagues at all levels
• Effective verbal communication
• Ability to work at pace in a dynamic environment, reprioritising tasks as appropriate
• Ability to establish and manage wider working relationships with colleagues at all levels

Benefits

Alongside your salary of £25,842, Engineering and Physical Sciences Research Council contributes £7,486 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

• An outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

For full details, please visit our careers site. Please submit an application including your CV and a Cover Letter that showcases how your skills and experience align to the requirements of the role.

A well thought through application providing evidence and examples of how you meet the advertised essential and desirable criteria for the post will be considered far more favourably than a generic covering letter and CV.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : UKRI Recruitment team
• Email : Recruitment@ukri.org

Recruitment team

• Email : Recruitment@ukri.org