DIO European Support Group Facilities Manager

Job summary

The Facilities Manager (FM) will be required to take the lead in delivery of Hard and Soft Facilities management for designated areas within European Support Group (ESG).
They will have to manage stakeholder, supplier (both with the UK delivery organisation, Industry Partners and Local Contractors)) and host nation interfaces, solving a range of problems with a degree of independence and communicating issues simply, quickly and accurately.
The C2 FM will be delegated through ESG authorities and responsibilities commensurate with their experience, qualification and business needs and will be required to exercise Commercial and Financial control over Defence Infrastructure Organisation (DIO) ESG FM works by the team.

Assist the Head FM with the development of the Command Infrastructure Delivery Plan (CIDP) and assist the end user in delivery of Infrastructure supporting the end user as DIOs technical Subject Matter Experts (SME) from the development of the SoN until the practical completion certificate.
Assist in the development of the financial planning/forecasting. This is to include budget review with the Head FM and Business Support Manager at each Accounting Period.
Management and inspection of all FM works in conjunction with the Assurance Manager and IP if applicable to ensure work delivered meets the required Specification and offers value for money.

The tour length is 3-years.

This position is advertised at 37 hours per week.

Job description

Undertake all relevant training in the use of Integrated Management System (IMS) and represent ESG as Point of contact (POC) for all continuous improvement of the IMS system.
• Develop the implementation of IMS within ESG and ensure processes remain practical and efficient for delivery of works complying with DIO Policy within each area.
• Ensure that the relevant DIO ESG Personnel have received adequate training and hold the relevant delegations on the IMS system to support delivery of work through the ESG AoR.
Assist the Assurance manager with data collection and management of data to formulate management reports through IMS.

Health Safety Environmental and Fire
Responsible for reviewing the DIO ESG Asbestos and Legionella Management Plans in conjunction with the Hd FM.
Provision of Safety, Health, Environment and fire (SHEF) advice to ESG Staff.
Provision of support in implementing and monitoring of Health and Safety (H&S) and environmental policy and legislation within the ESG Area of Responsibility (AOR).
Conducting SHEF audits and assurance including office and industrial workplace reviews.
Acting as SHEF Focal point for DIO ESG staff.
Investigation, monitoring and reporting of all SHEF related incidents and accidents where it impacts on ESG Staff members.
Acting as secretary for ESG SHEF staff meetings.
Monitor and report on ESG SHEF action plans.
Utilise IT monitoring and reporting tools as required.
Monitor completion of Fire Risk Assessments (FRA) where they impact on DIO staff.
Monitor application of fire diaries where DIO acts as the building custodian in collaboration with EJSU H&S Representative

If you need to contact Defence Business Services (DBS) regarding this vacancy, please indicate that your vacancy is being handled by Resourcing Team 1. If you experience any technical difficulties with the CS Jobs system, please contact the Support Team at candidate@support.oleeo.com

Person specification

Preferably from a Facilities Manager background, there will be travel around Europe. The candidate should be able to work in different cultures and environments maintaining UK Standards of compliance

Licences

Driving License

All licences declared must be held at point of application and if applicable be in date. Equivalents will not be accepted.

Memberships

Any FM membership or qualification
All memberships declared must be held at point of application and if applicable be in date. Equivalents will not be accepted.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions
• Leadership
• Managing a Quality Service

Benefits

Alongside your salary of £37,330, Ministry of Defence contributes £10,814 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Discover My Benefits:

Please follow the link to visit the Discover My Benefits site which showcases the benefits and discounts offered when working as a civilian for the MOD. https://discovermybenefits.mod.gov.uk/civilian/

This post offers full relocation allowances subject to availability. Cost of Living Overseas Allowances is payable based on personal circumstances and marital status.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

This is an established MOD post within SHAPE which is a NATO base. Due to the provision of the NATO Status of Forces Agreement (SOFA) any Non-Married dependent/partner will not be eligible for either NATO medical/dental facilities or Service Furnished Accommodation (SFA).

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

The sift will be conducted on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Leadership, Managing a Quality Service. Experience: CV and Personal Statement.

The interview will be assessed on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigation's can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : John Roberts
• Email : dioesgbusinesssupport@mod.gov.uk
• Telephone : 0032470524134

Recruitment team

• Email : DBSCivPers-ResourcingTeam1@mod.gov.uk

Further information

Please see Further Information document attached.

Attachments

Defence Civil Service Offer Opens in new window (pdf, 1562kB)20241009 - Further Information - External Opens in new window (docx, 34kB)