Disclosure Co-ordinator Relativity Lead

Job summary

The Directorate of Judicial Engagement Policy (DJEP) was established in 2010 to improve the ability of the MOD to respond to the increasingly complex politico-legal environment surrounding preparations for and the conduct of military operations. Conflicts in Iraq and Afghanistan have generated complex litigation, criminal investigations and public inquiries. Historic operations – particularly in Northern Ireland – continue to pose a range of challenges for MOD and its people. And compensation claims related to day-to-day MOD activity amount to up to £100m per year.

DJEP have recently acquired the eDisclosure platform, Relativity which has been deployed in Disclosure Coordination Unit’s (DCU) infrastructure. The SEO will therefore be joining DJEP at an exciting time where smarter digital working practices with improved speed and accuracy will help to ensure compliance with disclosure obligations.

The nature of the work is dynamic and may evolve based on the needs of the Inquiry.

This position is advertised at 37 hours per week.

Job description

As the Disclosure Co-ordinator for the eDisclosure platform you will help to develop internal expertise in Relativity by taking a lead role in managing all aspects of the application disclosure platform which will be used for Inquiries, judicial reviews and Northern Ireland claims/inquest work providing specialist disclosure support in line with legal obligations. You will be the lead for this application, responsible for implementation and any further continued roll out, including delivering training and mentoring on the system for all staff which potentially covers both Official and Secret domains, as well as any required management as an application on the Departmental network.

Current requirements are the overall management and coordination of:

• Scoping and collection of data across inquiries;
• Processing and preparing data for review;
• Searching, reviewing and analysis of data;
• Upskilling of DCU staff;
• Disclosure and Production;
• Management of the application on behalf of DJEP as its lead;
• Review, assessment and management of its secure-by-design principles subject to where final application ownership may sit.

Due to the volume of work external disclosure support services may be required and tasked to provide advanced-level disclosure support and guidance in the use of Relativity. You will work along with the suppliers to ensure our legal obligations on any given litigation is met. It is envisaged that as part of the role, your experience in eDisclosure will also develop and therefore it is recognised that those with an appetite to learn and develop will be suitable candidates for the position.

This is a Fixed-term Appointment as a Disclosure Co-ordinator Relativity Lead in the Disclosure Coordination Unit, Directorate for Judicial Engagement Policy.

Your responsibilities will be as described in this job advert. The reason why you are appointed for a fixed period is due (to the nature of the role and the needs of the business area at this time). This post will therefore begin on your appointment and end 23 months after that date (with a view to extend). You should be aware that when your Fixed-term Appointment at MOD comes to an end, arrangements will be made in line with the FTA policy.

If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.

If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan you will return to your home (OGD) department. If a loan cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA policy for further information.

Person specification

This role offers a unique opportunity to work on a range of fascinating and complex delivery and policy challenges relating to current and recent military operations, historic investigations and compensation claims involving the Ministry of Defence (MOD). This work has a high profile with our Ministers and - given our obligations to the Courts, to fair and open justice and to our own personnel – is vital to work of the MOD as a whole.

• Contribute to the implementation and roll out of the new eDisclosure platform,
• Working alongside information management specialists;
• Proactively lead, manage and deliver training for staff and key stakeholders on the use of the platform including mentoring where necessary;
• Be centrally involved in the relationship management of key stakeholders and the strategic case management of individual cases, including attending meetings with GLD, counsel, stakeholders where deemed necessary;
• Play a central role in the disclosure process by creating policies, processes, practices and procedures for colleagues to follow in respect to the eDisclosure platform usage, ensuring compliance with MOD overarching policy;
• Support the application of complex workflows to deliver litigation related outcomes;
• Support capability building and knowledge sharing in the eDisclosure platform, Relativity.

Essential Criteria:

• Strong communication and interpersonal skills
• Ability to work effectively in complex and changing environments
• Experience collaborating with Other Government Departments (OGDs) on litigation disclosure activities
• Familiarity with litigation support concepts
• Ability to upskill as necessary for the role which will be a mix of disclosure and technical Relativity

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions
• Communicating and Influencing
• Working Together

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, you will be assessed against your CV and the following:

• Leadership
• Making Effective Decisions
• Communicating and Influencing
• Working Together

Important Note:

If there is a high volume of applications, the lead behaviour Leadership behaviour will only be assessed during the sifting process.

At interview, you will be assessed against the following:

• Leadership
• Making Effective Decisions
• Communicating and Influencing
• Working Together

Security Requirement:

This post is Reserved open to UK Sole nationals only.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Ruth and Jag
• Email : DSP-DJEP-DCUGroupMailbox@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Candidate Information Pack Opens in new window (docx, 31kB)MOD Candidate Pack Opens in new window (pdf, 1562kB)