Estates and Health & Safety Planning Lead (Ref: 22493)

Job summary

This is a National Role

Job description

Role: Estates and Health & Safety Planning Lead

Business: Office of Public Guardian (OPG)

Location: National

Grade: SEO

Salary: £49,325-£53,081 London, £42,914-£46,182 National

Contract Type: Fixed Term (12 Months)

Minimum Hours: 37

Organisational Overview

The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves, such as about their health and finance. We are an Executive Agency of the Ministry of Justice (MoJ), set up in 2007 following the introduction of the Mental Capacity Act of 2005.

OPG is responsible for registering lasting powers of attorney (LPA) and enduring powers of attorney (EPA) and supervising deputies who are appointed by the Court of Protection.

OPG is a fantastic place to work offering a range of development opportunities. The OPG is a disability confident employer and is committed to developing a supportive and inclusive environment that reflects the diverse community we serve.

OPG is currently delivering an ambitious transformation programme. This will change the way we provide services and help us meet the growing needs of our users, partners and our stakeholders. It will make sure our users experience a better level of support and will help us to respond to the changing needs of society. Transformation will ensure we can better support adults at risk and create high-quality services that are accessible and affordable.

Team Overview

The Estates team sits within the Central Services Directorate and has two separate teams present at both Embankment House in Nottingham and Victoria Square House in Birmingham.

The OPG Estates and Health & Safety functions ensure the smooth and efficient operation of facilities management duties on a day-to-day basis. We manage this at both Victoria Square House and Embankment House and deliver essential services such as maintenance, property and leasehold, cleaning, and facilities management. We also undertake Display Screen Assessments, order office equipment and ensure compliance with health and safety regulations. Many of these services are business critical and we cannot safely open our offices without them. Other duties include such things as, working with and consulting with key contractors, and suppliers, raising orders for workplace maintenance, issuing of government passes to new staff members and providing facilities information via digital channels to ensure staff are kept updated.

Purpose of the role

This role will play a key part in shaping and delivering the Office of the Public Guardian's future Estates Strategy, ensuring estates, facilities management and health and safety services are efficient, sustainable and fit for the organisation's long-term needs. Working across multiple sites, the post holder will lead strategic reviews, organisational redesign and continuous improvement initiatives to create a more integrated and flexible operating model, delivering value for money and improved service outcomes. The role will use data and insight to inform decision-making, support workforce planning beyond 2030, and work closely with senior leaders, HR, Trade Unions and other stakeholders to drive transformational change and build a high-performing estates function aligned to future business requirements.

Duties and Responsibilities

• Lead the review and evaluation of existing Estates, Facilities Management and Health & Safety operating models, processes and practices, identifying opportunities to improve efficiency, effectiveness and service quality.
• Support the development and delivery of the organisation's long-term Estates Strategy, ensuring estates and workplace services are aligned to future business needs, workforce requirements and organisational priorities beyond 2030.
• Deliver high-quality analysis of estates operations, workforce structures and service delivery models, using evidence and insight to inform strategic decision-making and transformation activity.
• Produce and present clear, data-driven recommendations and business cases to senior leaders, demonstrating the benefits, impacts and value for money opportunities associated with service redesign, workforce restructuring and estates transformation.
• Drive continuous improvement initiatives across Estates, Facilities Management and Health & Safety functions, promoting innovation, best practice and operational excellence.
• Lead work to harmonise and integrate estates-related services across multiple sites, identifying opportunities to create a more flexible, multi-skilled workforce while improving resilience and reducing duplication.
• Work in partnership with Human Resources Business Partners and key stakeholders to review organisational structures, role profiles and workforce planning assumptions, supporting future workforce requirements and resource forecasting beyond 2030.
• Build and maintain effective relationships with Trade Unions, HR colleagues and other stakeholders to ensure transformation proposals align with employment legislation, organisational policies and good employee relations practices.
• Collaborate with Learning and Development teams to identify capability gaps and develop training solutions that strengthen organisational compliance with Health & Safety responsibilities and support workforce development.
• Engage with internal and external stakeholders to influence strategic planning, secure buy-in for change initiatives and ensure successful implementation of estates transformation programmes.
• Contribute to wider corporate priorities and undertake additional duties commensurate with the grade and responsibilities of the post.

Agreed Expectations

The successful candidate will be expected to work from their base location on a weekly basis in line with current Civil Service requirements, outside of any reasonable adjustments. The role requires travel to both Nottingham and Birmingham offices

Skills & Qualifications

Essential Skills

Essential Skills

• Property, Facilities Management and Health & Safety experience: Experience of delivering improvements within Property, Estates, Facilities Management and/or Health & Safety functions, with the ability to assess service performance, challenge existing ways of working and identify opportunities for transformation.
• Strategic Thinking and Planning: Ability to contribute to the development and delivery of long-term estates and workplace strategies, aligning services with organisational objectives, workforce requirements and future business needs.
• Business Change and Transformation: Experience of leading or supporting organisational change, service redesign and continuous improvement initiatives to deliver improved outcomes and value for money.
• Analytical and Problem-Solving Skills: Strong ability to analyse complex information, interpret data and identify trends, risks and opportunities to support evidence-based decision-making.
• Stakeholder Engagement and Influencing: Ability to build effective relationships and influence a wide range of stakeholders, including senior leaders, operational teams, HR, Trade Unions and external partners.
• Communication Skills: Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively to a variety of audiences.
• Workforce Planning and Organisational Design: Understanding of workforce planning principles and experience supporting organisational restructures, role redesign and future resource modelling.
• Project and Programme Delivery: Ability to manage multiple priorities, coordinate workstreams and deliver outcomes within agreed timescales and quality standards.
• Continuous Improvement: Experience of identifying inefficiencies, challenging existing ways of working and implementing improvements to enhance service delivery and customer outcomes.
• Collaboration and Team Working: Ability to work collaboratively across organisational boundaries, bringing together teams and stakeholders to achieve shared objectives.
• Commercial and Financial Awareness: Understanding of value for money principles and the ability to identify efficiencies, savings and productivity improvements within service delivery models.

Desirable Skills

• Membership of IWFM
• Briefing experience to senior management

Application process

This recruitment will follow the Civil Service Success Profile process. Candidates will be expected to complete the following as part of the application:

• Personal statement no more than 1000 words which will be assessed against the essential skills above.
• Behaviours will be assessed at Level 3 (SEO)
• Changing and Improving (500 words) -Lead

Should a large number of applications be received, an initial sift may be under taken using the lead criteria/Behaviour:

• Changing and Improving

Interview Process

If you are successful at sift, you will be invited to an interview which will use the Civil Service Success Profiles. At interview, candidates should expect questions on:

• The following Behaviours at Level 3
• Seeing The Big Picture>
• Changing and Improving- A 5-minute presentation >
• Communicating and Influencing >
• Strengths relevant to the role

All interviews will be held remotely via MS Teams.

Feedback will only be provided if you attend an interview.

Reasonable Adjustments

At OPG we consider all applications on the basis of merit and want you to feel able to demonstrate your full potential whatever type of assessment is used. If you require any reasonable adjustments for any aspect of the selection process, do not hesitate to get in contact with us.

As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. If you are applying for a role within OPG and would like to be considered under the Disability Confident Scheme, please indicate this in your application and let us know of any reasonable adjustments you may require during the selection process.

For further information on benefits of working for OPG, such as our Flexible Working Policy and a FAQ, please check the candidate information pack attached to this advert.

If your application for this role is unsuccessful, we may offer you an alternative role at the same or lower grade should one be available.

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Seeing the Big Picture

Benefits

Alongside your salary of £42,914, Office of the Public Guardian contributes £12,432 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/22493?entityId=22493