Estates Workspace Manager

Salary: £50,281.08 plus £4,613.61 London allowance per annum

Contract Type: Permanent

Location: Buckingham Palace Road, London

Type of Working Arrangement: Blended approach of home and office-working is available

Hours: This is full-time role (37 hours per week)

British Transport Police (BTP) is the national police force for the rail network throughout Great Britain. We are the ‘Guardians of the Railway,’ putting passenger safety at the heart of what we do. Our values are simply: We Care, We Do the Right Thing, We Strive to Be Better Every Day, We Are One BTP, and We Are Proud to Protect. Join us and help create an environment where we can all be our best every day.

The Opportunity:

British Transport Police have an opportunity for a Workspace Manager to join the Estates Department.

As a Workspace Manager with BTP, you will take the lead in shaping and optimising workplace environments across the Force, ensuring they are efficient, flexible and fit for purpose.

You will drive the effective use of space through data‑led planning and insight, ensuring workplaces are aligned to operational needs while maintaining strong governance, compliance and audit readiness across key systems.

You’ll play a central role in delivering modern, inclusive and ergonomic workspaces, managing furniture and asset lifecycles, and coordinating workspace moves and changes in a way that minimises disruption and maximises impact.

Acting as an intelligent client, you will work closely with Project Managers, Technology, Health & Safety, Security and suppliers to turn operational requirements into clear, deliverable plans—helping create safe, compliant and cost‑effective environments that support how our people work.

This is a fantastic opportunity to influence how BTP uses its estate, providing data‑driven insight and reporting to support decision‑making and ensure our workplaces continue to evolve in line with organisational demand.

What you'll be doing:

• Managing workspace utilisation and planning across the estate, using spatial data and audits to drive efficiency, optimise capacity and support operational needs
• Leading the management and accuracy of spatial data (including CAD and CAFM), ensuring data integrity, governance, audit readiness and effective reporting
• Overseeing furniture and equipment standards, including lifecycle management, asset tracking and delivery of ergonomic and inclusive workplace solutions
• Acting as the Estates lead for workspace changes, building strong relationships with internal teams and external partners to deliver effective, user-focused environments
• Contributing to business cases and performance reporting, using data to track KPIs such as occupancy and utilisation and support informed decision‑making
• Supporting projects and operational delivery, coordinating workspace moves, refurbishments and business continuity activity while driving continuous improvement and innovation

What you'll bring to the team:

Qualifications & Training

• Level 5 qualification (or equivalent experience) in a relevant field such as Workplace/Facilities Management, Space Planning, Architecture, Design or Information Systems

Experience

• Experience in workspace planning, move management and furniture lifecycle delivery within a complex, multi‑site environment
• Experience overseeing CAD/information workflows, estates data reporting and audit/compliance processes
• Proven ability to design and implement audit frameworks and support governance requirements

Skills

• Strong analytical and problem‑solving skills, with the ability to manage multiple priorities and make informed decisions
• Excellent organisation and attention to detail, with the ability to plan and deliver to deadlines
• Strong stakeholder engagement and influencing skills, with clear written and verbal communication
• Competent in using AutoCAD (oversight), CAFM systems, Excel and data visualisation tools

Knowledge

• Understanding of workplace regulations and standards (H&S, fire safety, accessibility)
• Awareness of estates governance frameworks, RIBA stages and strategic planning principles
• Knowledge of information governance and secure handling of estates data

Additional Information:

BTP is a national Force and the role will require travel as needed.

Further information about this vacancy can be found in the attached job description.

What we offer:

• 28 days annual leave plus bank holidays, increasing to 30 days after 5 years.
• Family-friendly policies, including up to 26 weeks paid maternity and adoption leave.
• Bespoke benefits platform and Blue Light Card access.
• Salary sacrifice options for cycles, home technology, gym membership, and electric vehicles.
• Access to the Transport Benevolent Fund for health, welfare, and financial support.
• Development opportunities, including fully funded apprenticeships.
• Excellent Pension scheme: We offer the BTP GPP Police Staff Pension Scheme, administered by Royal London. This group personal pension plan is available to all police staff and is a defined contribution scheme. It provides the flexibility to vary your pension contributions from 4.4% to 12% of your salary. For more information, visit the Royal London dedicated pension page or email us at Pension-Queries@btp.police.uk. Note: If you are an existing member of Police Staff in the RPS, your pension will not be affected.

How to apply:

Applications will be via an up to date CV and online application form, as part of this application you will be asked to outline how your skills and experience demonstrate your suitability for the role.

Completed applications must be submitted by 11.59pm, 5 July2026

Vetting: Successful applicants will be required to pass Management Vetting (5 years minimum UK residency required), including a full background and financial disclosure. For more information and Top Tips, please see attached document.

Medical: We’ll ask for relevant health and medical history details to support employee wellbeing.

References: We'll ask for references to cover the past 5 years.

Inclusion & Diversity:

We are committed to building a workforce where everyone feels they belong.

We welcome applications from people of all backgrounds, identities and lived experiences. Diversity strengthens our teams, improves our services and helps us better represent and support the communities we serve.

We are proud to be an inclusive employer and strive to create a workplace that is fair, respectful and accessible to all. We actively work to challenge discrimination, remove barriers and ensure equity throughout our recruitment and employment practices.

If you need any reasonable adjustments during the recruitment or selection process, please let us know - we are happy to support you. Your talent, your potential, and your unique perspective matter here.

For more information on Inclusion or the Disability Confident Scheme, please click the links Inclusion & Diversity Disability Confident Scheme

Join Us:
Ready to take the next step in your career? At BTP, you’ll have the opportunity to grow, make a real impact, and be part of something extraordinary.

Find out why BTP could be the perfect fit for you - About Us - British Transport Police

Curious about what life at BTP is really like? Hear directly from our people and discover what makes working here so rewarding. Explore real stories on our blog: Our Stories - British Transport Police

For further information, please contact our Resourcing Team -RecruitmentTeam@btp.police.uk.

AI can be a useful tool to spark ideas or help you organise your thoughts, but when it comes to your application, we want to hear from you, not an algorithm. What truly stands out to us are genuine stories, personal insights and the experiences that have shaped who you are. Authenticity matters - it helps us understand your motivations, your strengths and how you’ll contribute to our team. So, use AI if it helps you get started, but let your own voice lead the way.