Executive Assistant

Job summary

The DCMS Analytical Community consists of around 110 analysts, who are distributed across a Central Analysis Team and a Sector Analysis Team which is embedded into policy directorates.

This role sits in the Central Analysis Team, in a small Analysis Business & Community Support team which provides corporate support to the analytical community. Our team enables the high quality analysis necessary for the Department to deliver for the public by:

• Managing and simplifying corporate processes to deliver analysis;
• Ensuring the Director and Deputy Director are available for all who need their input;
• Providing high quality management information to support decision making;
• Managing finances effectively to deliver maximum value for money;
• Supporting a cohesive, engaged and thriving culture within the analytical community.

As well as the Executive Assistant job-share partner, the Analysis Business & Community Support team also consists of a Business Manager and Head of Analytical Capability & Community with whom you’ll work closely.

Job description

This role is a job-share with the team’s established Executive Assistant. You would be expected to work up to 0.6 FTE across a maximum of three days each week. Specific hours and days will be agreed with the successful candidate.

The Executive Assistant supports the Director of Analysis and Deputy Director for the Central Analysis Team by ensuring they are fully equipped to carry out their day to day responsibilities. You will support all aspects of their diary management to make sure their days run smoothly with all the material they need to make decisions. This also involves coordinating agendas and briefing material, as well as supporting travel logistics by booking transport, desks and meeting rooms.

You will play a key part in giving the Director and Deputy Director the time and space to lead the analytical function. You will need to understand the context of their work to help prioritise asks so they are available to those who need their expertise. You will liaise frequently with senior stakeholders and their offices both within and outside DCMS to arrange meetings and clearances. The role offers a fantastic opportunity to interact with senior leadership and learn about how decisions are made at the top of the organisation.

Working with the other members of the Analysis Business & Community Support team, you will be integral in shaping the workings and culture of the analytical community.

Person specification

The ideal candidate would have the following key skills and experience, please note that desirable skills will only be used in the event of tied candidates:

Essential requirements:

• Excellent organisational skills and responsivity, with the ability to understand and prioritise competing requirements
• Proficiency with office software, in particular inbox and calendar management
• Ability to quickly build relationships with diverse stakeholders at all levels
• Clear and effective communicator, both verbally and in writing
• Strong attention to detail

Desirable Skills:

• Experience working as an executive assistant or diary manager to a senior leader

You don’t need analytical skills to work in our team, but an interest in government analysis is welcome!

We are running an information session where prospective applicants can find out more about the role. This will be hosted by Sam Cooke (Head of Analytical Capability & Community) and Frances Sproule (Executive Assistant), and will take place on:

• Monday 11th May 2026 at midday

The session will be an opportunity to hear more about the role, the team and wider directorate and the department. It will also be an opportunity for you to ask any questions.

Please register your interest before midday on Friday 8th May by filling out this Registration form and you will be sent an invitation. Invites will only be sent after this deadline has passed.

Please note that the session will not be recorded and will not focus on the DCMS recruitment process - please direct any queries that you have on this topic (timelines, reasonable adjustments, onboarding etc) to resourcing.team@dcms.gov.uk

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Communicating and Influencing
• Managing a Quality Service
• Seeing the Big Picture

Benefits

Alongside your salary of £28,907, Department for Culture, Media and Sport contributes £8,374 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

DCMS values its staff and offers a wide range of benefits to everyone who works here. We’re committed to developing talent, and supporting colleagues to have great careers in our department. To support with that, some of the benefits we offer include:

• Flexible working arrangements and hybrid working - DCMS staff work on a flexible basis with time spent in offices, and time spent working from home

• 26.5 days annual leave on entry, increasing to 31.5 days after 5 years’ service

• A Civil Service pension with an employer contribution of 28.97%

• Access to the Edenred employee benefits system which offers discounts to popular retailers and access to various useful resources such as financial and savings advice

• 3 days of paid volunteering leave

• Up to 9 months maternity leave on full pay + generous paternity and adoption leave

• Staff reward and recognition bonuses that operate throughout the year

• Occupational sick pay

• Access to the Employee Assistance Programme which offers staff 24/7 confidential support and resources such as counselling, debt guidance and management advice

• Active and engaged staff networks to join including the LGBT+, Ethnic Diversity, Mental Health and Wellbeing and Gender Equality Networks

• Exceptional learning and development opportunities that you can explore alongside your day to day work

• Season ticket loan, cycle to work scheme and much more!

Terms and conditions at SCS grades will vary. Those applying for SCS roles should refer to the candidate information pack for more information on terms and conditions.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

To apply for this vacancy, you will need to submit the following documents which will assessed against the experience success profile:

• A CV setting out your career history, with key responsibilities and achievements. Please ensure you provide employment history that relates to the essential and desirable criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages and you should insert your CV into the "Job History" section on the Civil Service Jobs application form.
• A Statement of Suitability (max 500 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential requirements highlighted. You may also choose to reference the desirable skills listed however these will not be considered in the assessment of your application except in circumstances where there are a high number and calibre of candidates.

For the shortlist, we will select applicants demonstrating the best fit for the role by considering the evidence provided in your application.

In the event of a large number of applicants, an initial sift will be conducted on the lead behaviour: Working together. Those who are successful in the initial sift will then be scored on all elements of the application.

For support in writing your application and interviewing, please refer to the ‘Application and Interview Guidance’ document attached to the job advert.

The interview process will assess behaviours and strengths.

The behaviours to be tested at interview are:

• Working together
• Communicating and influencing
• Managing a quality service
• Seeing the big picture

Prior to the interview you will be sent the behaviour questions in advance.

You will not be made aware of the strengths being assessed prior to your interview.

For indicative sift and interview dates please refer to the attached Candidate Information Pack.

In most cases interviews will take place remotely via Google Meet video call. However please refer to the Candidate Information Pack to confirm the interview approach.

Further Information

If the vacancy is offered as FTA/Loan, existing Civil Servants must join on a Loan basis only. Prior agreement to be released on loan must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

A reserve list may be held for a period of 12 months from which further appointments can be made.

Any move to Department for Culture, Media and Sport from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

New entrants are expected to join on the minimum of the pay band.

DCMS has a London and a National pay scale. For more information on this, including the circumstances in which each pay scale will apply, please see the ‘Candidate Information Pack’ attached.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

Reasonable Adjustment

We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process.

In order to request an adjustment, please:

Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or a verbal test rather than a written one.

Alternatively, contact the Government Recruitment Service via dcmsrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Accessibility

If you are experiencing accessibility difficulties with any of the attachments, please contact us. Contact details can be found in the 'contact point for applicants' section of the job advert.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Samantha Cooke
• Email : samantha.cooke@dcms.gov.uk

Recruitment team

• Email : dcmsrecruitment.grs@cabinetoffice.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact recruitment.team@dcms.gov.uk in the first instance. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at: https://civilservicecommission.independent.gov.uk/contact/

Attachments

Executive Assistant (part-time) - Candidate Information Pack Opens in new window (pdf, 6676kB)DCMS Application & Interview Guidance for Candidates Aug 23 (1) Opens in new window (pdf, 180kB)