Executive Assistant and Diary Manager

Job summary

The Valuation Office Agency (VOA) are the public sector’s property valuation experts and advisers with a vision to be a world-leading provider of public sector valuations. Our work is vital to the collection of over £60 billion of revenue which goes back into communities, touching every citizen and every business across England and Wales.

We champion the values of professionalism, integrity, respect and innovation. We are committed to providing a collaborative and supportive working environment that encourages every colleague to contribute, grow and excel together. With opportunities to drive your own development and growth, we empower our colleagues to succeed by ensuring support at every step of their career journey.

Job description

Role Overview

Please note that two positions are being advertised:

• one supporting the Chief Finance and Information Officer (CFIO) and Finance Director.
• one supporting the Director of District Valuer Service (DVS).

This is a challenging and high-profile role, which offers a fascinating insight into the issues facing the Agency. You will be part of a private office team which supports the Chief Finance and Information Officer (CFIO) and Finance Director or the Director of District Valuer Service (DVS) to provide strategic focus and leadership to the organisation. You will develop and draw on a range of skills and will need to be both a strong team player and someone who can work independently, with a strong sense of personal responsibility. Working in private office is rewarding and stretching – no two days are ever the same.

The Executive Assistant and Diary Manager provides a close support function to the senior leadership in managing their diaries and the day-to-day practicalities that enable an effective private office.

Key responsibilities

• Developing a good understanding of the senior leaders’ priorities, business area and the business needs and expectation, to ensure effective support, including signposting to relevant teams in the directorate.
• Ensuring that work is managed and prioritised and they are aware of any issues or changing priorities, ensuring key or urgent issues are highlighted at the earliest opportunity.
• Identifying senior leaders’ actions from a variety of sources and ensuring these are recorded, scheduled and monitored.
• Managing the senior leaders’ diary, inbox and correspondence, ensuring that time management is optimised and that all incoming and outgoing email communications are proactively and efficiently managed. On occasion acting as the first point of contact for the CFIO or Director.
• Ensuring the senior leaders are fully prepared and briefed for meetings, ensuring all papers are received, clear relevant, accurate and complete.
• Organising, attending, preparing minutes, taking notes and actions from highly confidential and sensitive meetings with the Director.
• Organising and planning travel and accommodation arrangements as required, ensuring value for money.
• Working with others in the PA/ Private Office network, including providing support and cover for other PAs during sickness and leave, ensuring consistent and effective support.

Person specification

This role will suit an individual who thrives on working at pace, with meticulous organisation and attention to detail. You must have good prioritisation skills to juggle the many demands on the senior leaders’ time as well as the ability to quickly adapt and respond to changing circumstances.

As key stakeholders will be geographically dispersed, you must be able to work independently whilst using technology to communicate across multiple locations. There may be a need to travel across the UK with occasional overnight stays being required.

Essential Requirements

• Excellent organisational skills with the ability to prioritise and multi-task in a fast-paced working environment.
• Experience in inbox and diary management.
• Ability to coordinate people and activities, including following up and recording progress on actions and decisions.
• Experience of communicating and building effective working relationships with peers and senior colleagues.
• Confident at handling sensitive information with discretion.
• Be a proactive self-starter able to work independently effectively, with strong problem-solving skills, good judgement, motivation, resilience, and tenacity.
• Strong IT skills including excellent proficiency in Excel, Outlook and SharePoint and OneNote.

Desirable Criteria

• Experience of working as a personal assistant.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Seeing the Big Picture

Benefits

Alongside your salary of £30,674, Valuation Office Agency contributes £8,886 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We offer a range of flexible working options, a generous leave allowance that starts at 25 days (increasing by a day for every year of qualifying service up to a maximum of 30 days) and a Civil Service Pension with an average employer contribution of 28.97%. We also offer:

• Learning and development tailored to your role.
• An environment with flexible working options.
• Family friendly policies including 26 weeks full pay for maternity, adoption or shared parental leave.
• Employee Assistance Programme offering comprehensive wellbeing support.
• To learn more about the extensive benefits we can offer you as a VOA employee please download our Benefits Booklet: VOA_benefits_booklet.pdf (publishing.service.gov.uk).

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Application

If you can meet our person requirements above, we are keen to hear from you.

To apply for this post, you must complete an online application with the following:

A CV setting out your Previous skills and experiences.

A Personal Statement (maximum 750 words). Please outline your suitability for the role. Please pay particular attention to the ‘Essential Requirements’ and ‘Person Specification’ outlined in the advert when providing your answer.

Sift - 3rd February 2026

Please note these dates are provisional and may be subject to change.

We will assess you on your CV and Personal Statement.

Should there be a large number of applicants, an initial sift will be made on Personal Statement against the lead essential criteria: Excellent organisational skills with the ability to prioritise and multi-task in a fast-paced working environment.

Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

Interviews - W/C 23rd February 2026

Please note these dates are provisional and may be subject to change. These will be confirmed should you be invited to interview.

Interviews are currently taking place using Microsoft Teams Video.

We will assess you on the Behaviours listed in the job description and Strengths.

At the interview, the panel can then probe further and ask applicants to provide further specific examples that show how they best demonstrate their skills.

Behaviours

The distinguishing Behaviours (the required skills, knowledge and behaviours) for this role are set out in the Civil Service Behaviours Framework 2018 (Success Profiles - GOV.UK (www.gov.uk)) and should be referred to when making this application.

You are required, under the Behaviours approach, to describe how you have dealt with a specific situation.

You must give evidence of your knowledge, skills and behaviours and how you have applied this, such as what you did or said and how you interacted with other people.

When you are giving your examples, do not spend too many words on description and background information. Avoid using general or unspecific statements. Instead say what the situation was, what you did what your thought process was and so on.

Further Information

This role will be under HMRC terms and conditions: Terms and conditions in HMRC - GOV.UK.

You will be joining the department during the transition of the Valuation Office Agency (VOA) into HMRC. For this reason, the role will start on VOA terms and conditions for a temporary transition period. After this, your employment will move to HMRC terms and conditions.

As part of the application process you will be asked to tell us which of the locations available you can work in. You will be able to specify up to one option. Please be aware that you can be posted to any location that you put in your preferences. If you would only like to be posted to one location, please confirm one location only.

Successful candidates must select one of the locations noted in this advert as their base office and will be expected to undertake regular travel to this location under the Agency’s hybrid working policy.

Due to the way the CS Jobs system is set up, when choosing your preferred locations, you will find that the Canary Wharf location will not appear on the list of options.

Should you wish to choose Canary Wharf as a location then please select Tower Hamlets.

Any move to VOA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk.

The VOA is an office-based organisation that supports flexible working. By default, everyone in the VOA is a hybrid worker with options to work in the office, at home or out and about, depending on the work they’re doing that day and where it’s best done.

VOA employees only: If you are currently in receipt of DTA as a result of a VOA office closure/restructure and it is agreed for you to take up this role in your current location, you may continue to receive DTA for the remainder of the period you can claim for. Please check with the Vacancy Holder on preferred locations for this role before you apply.

This post is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish Citizen, under the EU settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for this post in relation to the Skilled Worker Visa route before applying.

To be eligible for sponsorship you will usually need to be paid the standard salary rate of £38700 per year or meet one of the other eligibility criteria.

Ensure you are eligible before applying for this post.

You can also contact resourcingteam@voa.gov.uk for further support.

Pre-employment Checks

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Reasonable Adjustment

We want to make sure no one is put at a disadvantage during our recruitment process because of a disability, condition, or impairment. To assist you with this, we will reduce or remove any barriers where possible and provide additional support where appropriate.

If you need a reasonable adjustment or a change to be made so that you can make your application please:

• Click here for more information: Reasonable Adjustments , Civil Service Careers (civil-service-careers.gov.uk)
• Contact voarecruitment.grs@cabinetoffice.gov.uk as soon as possible.
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process.

Terms & Conditions

Voluntary terms apply.

Reserve Lists

If we have more successful candidates than available vacancies, we will hold a 3-month reserve list as standard.

During that time, we may use the list to fill the same, or similar roles with closely matching essential criteria, without further testing of merit. Any appointments from the Reserve list will be made in strict merit order.

Starting Work

The successful candidates will normally take up duty within one month from notification of successful completion of pre-employment checks.

Applying

All applications for these vacancies must be made online. There are limited exceptions to this. Paper applications will only be considered if you have a disability that will prevent you from applying online. If this is the case, please email voarecruitment.grs@cabinetoffice.gov.uk.

Once you have submitted your application it cannot be amended; only submit your application when you have completely finished and answered all the relevant questions.

Please note that late applications will not be accepted.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

New entrants are expected to join on the minimum of the pay band.

Concerns/Complaints

The Valuation Office Agency’s recruitment processes are underpinned by the Civil Service Commissioner’s Recruitment Principles, which outlines that selection for appointment is made on merit based on fair and open competition.

If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, you may make a complaint, by contacting the Central Recruitment Team at the following address: resourcingteam@voa.gov.uk.

If you are not content with the outcome of your complaint you have the right to complain to the Civil Service Commissioners.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Hannah Hewson
• Email : hannah.hewson@voa.gov.uk

Recruitment team

• Email : VOARecruitment.grs@cabinetoffice.gov.uk