Facilities Assistant

Job summary

We are currently recruiting for a Facilities Assistant to work from our head office in Coventry on a full-time basis, Monday to Friday.

Helping us deliver a cost‑effective, high‑quality office service that meets the needs of staff and levy payers, we are seeking a proactive administrator with strong communication skills and excellent attention to detail, ideally with experience working in or supporting a facilities or health and safety environment.

Established in 2008, AHDB is the independent, impartial public body that unlocks success in British agriculture. Funded by a levy from over 100,000 British farmers, growers and processors in the beef, lamb, pork, dairy and cereals sectors, we support and champion farmers and processors, often where no one else can or will.

Job description

• Working with the Senior Facilities Assistant to uphold compliance standards, by overseeing the organisation and accuracy of facilities and health and safety records
• Responding to work requests generated through the internal IT portal (HALO) in a timely manner
• Distribution of incoming post and parcels and administration relating to outgoing post and parcels, including organising couriers and ensuring that postage (franking) supplies are available
• Ensure all services records, registers and certifications are consistently logged, stored and updated for audit readiness
• Monitor compliance expiry dates and proactively arrange re-inspections with contractors and service providers
• Verify contractor documentation, including RAMS, insurance and accreditation, maintaining the approved contractor register
• Keep an up-to-date register of approved contractors, including insurances and accreditations
• Support health and safety by maintaining statutory records, COSHH files, SDS documents and inspection logs

Person specification

• Proven experience in an administrative role, ideally within a facilities or health and safety environment. Additional experience as a fire marshal and/or first aider is desirable
• Good interpersonal skills, with the ability to build effective working relationships with a range of internal and external stakeholders
• Highly numerate and computer literate, including a good working knowledge of Microsoft Office products
• Experience of using modern information systems/portals is desirable
• Proactive approach to problem solving
• Effective time management and organisational skills, with the ability to prioritise tasks and manage deadlines
• A clear communicator, both verbally and written, with a high level of attention to detail, ensuring accuracy and precision in all tasks and deliverables
• A valid full UK driving licence is desirable

Benefits

We believe in rewarding our people for their hard work, so we have a great mix of benefits and opportunities to give you the recognition you deserve:

• 35 hours per week, Monday–Friday
• 33 days of annual leave plus one privilege day (inclusive of bank holidays)
• Life assurance cover (4x salary)
• A market-leading defined contribution pension scheme with Legal & General
• Enhanced pay of 20 weeks for maternity, adoption and shared parental leave, subject to length of service
• A paid day each year to volunteer and make a difference in your community
• Comprehensive Employee Assistance Programme
• Excellent training and development opportunities and an agreed development plan
• Recognition awards throughout the year
• Reward Gateway membership – this gives you a huge number of online discounts and savings

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

To apply, simply upload your CV and Cover Letter via our careers portal by clicking the ‘Apply’ button on this page. Our hiring managers will review your application, and we’ll be in touch with the outcome shortly after the closing date.

Shortlisted candidates will be invited to an initial interview via MS Teams. If successful, a second-stage face-to-face interview will be held at our HQ in Coventry, Warwickshire, following our competency-based framework.

Please note that we reserve the right to close the vacancy early should we receive a significant number of suitable applications.

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@ahdb.org.uk
• Telephone : 02476 935722

Recruitment team

• Email : recruitment@ahdb.org.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles of the Civil Service, and you wish to make a complaint, in the first instance, you should contact the Head of HR via email: hr@ahdb.org.uk