Facilities Compliance Officer

Job summary

The core function of this job is to make sure that buildings and their services meet the needs of the people that work in them. You will be responsible for ensuring that facilities are legally compliant, meeting the health and safety, environmental and security regulations and standards applicable to them. As a key member of the Estates Team, you will focus on occupational health and safety of properties occupied by Forestry England whilst also assisting with the let portfolio. Reporting to the district’s Building Surveyor you will be responsible for completing and overseeing building compliance tasks, to ensure buildings within the District are safe, efficient and operating as intended. As the Facilities and Compliance Officer you will be the vital link between site teams of operational, administrative and office staff and the Estates team.

You will be responsible for and expected to lead “hard” FM services i.e. fire safety, hot and cold water systems, gas and plumbing, electrical, HVAC systems, asbestos management, lifting equipment, powered doors and access control etc. You may also be required to contribute and at times lead soft FM services for example cleaning, pest control and grounds maintenance contracts. Alongside this you will lead Forestry England’s occupational and built estate procedures including fire safety checks, building inspection reports, security risk assessments and oversight of security controls / equipment. On completion of routine tasks, the role will be expected to implement or help implement corrective actions such as minor repairs or changes to occupational procedures or protocols. Larger issues of maintenance or non-compliance will be escalated up to Estates colleagues and senior managers.

You will need to use your initiative and work under your own direction within set parameters. This is not a desk based role, and you will be expected to travel around the North District to carry out your work. In doing so you will support site-based teams and coordinate visits with contractors to pick up other small works as needed.

It will be vital to build a network of contacts, have clear communication processes and be well organised. You will need to manage your own time, completing the routine tasks that you are assigned, and manage contractors where they are contracted to do tasks or repairs. You will also need to provide instruction and guidance to site teams where tasks fall to them.

Job description

Key responsibilities & accountabilities

• Responsible for leading on the delivery of statutory and mandatory compliance of the built estate in the North Forest District which includes the North East and North West of England.
• Ensuring that day to day occupation is safe, efficient and secure as set out in Health and Safety Legislation and Forestry England policies.
• Be the Responsible or Appointed Person for statutory compliance including (but not limited to) fire, asbestos, legionella, electrical, gas and LOLER to the buildings within your remit, reporting any noncompliance or out of parameter testing to the Building Surveyor or Land Agent.
• Undertaking routine monitoring tasks and Contract Manage others where they are not completed in house such as servicing of mechanical and electrical equipment through designated contractors. This will include setting and managing budgets.
• You will be responsible for ensuring the in-house property management system is up to date and accurate (including record keeping).
• Lead on security risk assessment and oversee security arrangements at a building and site level. Working with operational teams to ensure security arrangements are proportionate to the assets and at times being the responsible officer and data controller for the operation of CCTV.
• Assisting with soft FM services when requested to and where capacity allows
• To ensure utilities (often private) to and from the site remain functional and monitored providing consumption reporting and overseeing routine PPM servicing.
• Proactively Monitor energy and water consumption and ensure that it is efficient. Assist with any breakdowns or disruptions in supply of utilities including those that are private.
• Lead site staff who have tasks assigned to them and ensure they are familiar and instructed on what to do and when. Routinely visit all sites within your remit.

And any other tasks, reasonably requested by your line manager.

Person specification

Skills, knowledge & experience

Essential professional and technical experience

• IWFM Associate member (or similar professional membership i.e. RICS or CIBSE) with delivery experience or demonstrable experience in delivery of professional building/facilities management, specifically compliance management with a higher national qualification or degree.
• Good understanding of statutory property compliance and the associated H&S requirements
• Ability to prioritise and accordingly plan, organise and co-ordinate your workload without direction
• An excellent communicator, with demonstrable experience in clearly and concisely communicating both verbally and in writing, including in relation to technical information
• Ability to develop and maintain good working relationships with colleagues and contractors
• Demonstrable experience of being adaptable, taking your own initiative and problem solving, via a positive ‘can-do’ attitude and desire to get the job done
• Strong attention to detail and high levels of accuracy
• Experience of producing and reviewing risk assessments and method statements
• Experience and competency in IT packages including MS Office.

Qualifications

Essential

• City and Guilds (or similar) in legionella management and UKATA asbestos management training i.e. Duty to Manage Asbestos; Appointed Person
• An understanding of the CDM 2015 regulations
• Supervising construction works on site
• Experience in GIS software
• A full driving licence that enables unrestricted driving in the UK.

Desirable

• Building surveying/engineering/FM qualification
• Good experience in a compliance field or fields
• Detailed experience of one or more relevant fields as a contractor – e.g. asbestos, water hygiene, electrical, etc.

Benefits

Alongside your salary of £33,854, Forestry Commission contributes £9,807 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

How to apply…

You will be asked to write a 200 word statement on your relevant experience and career history, along with a personal statement of no more than 500 words. You will be assessed on both during sifting. More details about how to apply are listed on the application form.

You will be assessed on a technical skill and strength based questions during your interview.

The Behaviours being assessed at interview are –

• Working Together
• Manging a Quality Service
• Delivering at Pace

Successful candidates will undergo a criminal record check and the government baseline personnel security standard check.

If you require any reasonable adjustments, please email fcrecruitmentteam@forestryengland.uk.

If you're planning to use AI to support your application, please ensure you've read our guidelines here first.

Read more about our application process and working with us on the Forestry England website.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : fcrecruitmentteam@forestryengland.uk
• Email : fcrecruitmentteam@forestryengland.uk

Recruitment team

• Email : fcrecruitmentteam@forestryengland.uk

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FCE by email: englandhr.services@forestryengland.uk. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

Attachments

Forestry England Job Description - Facilities and Compliance Officer Opens in new window (pdf, 203kB)