Facilities Management Asset Manager

Job summary

The Chief Operating Officer Group works closely with the Home Office’s policy and operational commands to enable us together to deliver the department’s priorities.

The group is comprised of different teams and professional functions, including Commercial, Finance, People, Portfolio and Project Delivery, Security, Estates and Information and Digital, Data and Technology.

The Grade 7 Facilities Management (FM) Asset Manager role reports into the Grade 6 Head of FM Contracts & Technical Management and this role sits within the Home Office Property Services (HOPS) team of the Property and Security Directorate.

The post holder will be responsible for providing leadership in FM asset management, ensuring alignment with the HOPS Asset Management Strategy, government functional standards (including Facilities Management Standard 002: Asset Data), and industry best practice. The post holder will be required to collaborate with FM supplier partners, internal stakeholders and HOPS FM Operational colleagues.

Job description

HOPS provides specialist property services to the Home Office across a diverse estate that includes offices, Border Force facilities, warehouses, conference centres, residential buildings, and public-facing properties. Property teams work closely with internal stakeholders, other government departments and external suppliers to deliver estate management, facilities management, and improvement projects. This work supports the Department’s strategic ambition to create a smaller, better and greener estate, aligned with the Government Property Strategy and wider operational and political priorities.

The Grade 7 FM Asset Manager is responsible for the quality, consistency and effective use of facilities management asset data across the estate. The role ensures FM asset registers are accurate, accessible and regularly updated. Key responsibilities include managing supplier-led condition surveys, overseeing asset lifecycle management, and designing robust processes for asset replacement and investment planning.

Working Pattern

Due to the business requirements of this role, it is only available on a full-time basis.

Travel

This role will require travel to Home Office sites which would be at least monthly and could require some overnight stays.

Key Responsibilities

• Maintain FM asset registers, ensuring high‑quality, accurate, consistent and up‑to‑date asset data.
• Use condition survey data to develop short, medium and long‑term asset lifecycle and replacement programmes in collaboration with FM suppliers and stakeholders.
• Ensure clear ownership, accessibility, governance, security and interoperability of FM asset data.
• Enable FM asset data portability across organisations and suppliers, maintaining compliance with data protection, information management policy and legislation.
• Develop and embed end‑to‑end asset data management procedures with stakeholders and suppliers.
• Ensure FM asset data is effectively applied to support operational and strategic decision‑making, driving improvements in maintenance and service delivery.
• Develop and support audit processes to ensure proportionate, estate‑wide compliance and assurance.
• Attend supplier, stakeholder and contract management meetings, deputise for the G6 when required, ensure timely performance reporting, and undertake line management responsibilities where applicable.

Person specification

Essential criteria:

• Experience in all elements of FM asset management and asset lifecycle management.
• Extensive knowledge of H&S statutory processes, Building Regulations and built environment related legislation, codes, standards and SFG20 and have leadership, team and stakeholder management experience.
• Hold or be working towards Chartered Membership, Certified or Fellow of RICS, IWFM or CIOB, or is a Chartered Engineer.
• Able to communicate with stakeholders at all levels using different communication styles to articulate benefits and establish governance and processes.
• Able to collaborate effectively with multiple supplier partners.
• Confident in deputising for the G6 in chairing supplier, internal and stakeholder meetings.
• Demonstrated ability to quickly resolve problems, apply sound judgement to complex situations, communicate effectively with diverse stakeholders, and navigate conflicting agendas to achieve positive outcomes

Desirable criteria:

• Knowledge of bringing digital innovation to asset management and maintenance.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

We only ask for evidence of these behaviours on your application form:

• Managing a Quality Service

Technical skills

We'll assess you against these technical skills during the selection process:

• Analytical Decision Making

Benefits

In addition to your salary, a career with the Home Office offers a range of benefits, including:

• A Civil Service pension with an employer contribution of 28.97%.
• In-year reward scheme for one-off or sustained exceptional personal or team achievements.
• 25 days annual leave on appointment, rising with service to 30 days.
• Eight days of public holidays, plus one additional privilege day.
• Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office.
• See more of our benefits on our careers website.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.

1 . Application – by 30th April 2026

As part of the application process, you will be asked to complete:

• CV
• Personal Statement (maximum 1000 words).
• Evidence of the Behaviour Managing a Quality Service (maximum of 250 words per Behaviour).

Your CV should consist of your career history, qualifications and skills/experience, including any key achievements in each role. Your CV will be scored against the experience required for the role as noted within the essential criteria.

The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.

For guidance and information on how to construct your application (CV, Personal Statement and Behaviours), you are encouraged to visit Civil Service Careers website.

2. Sift – week commencing 04th May 2026

The sift will be held on the Personal Statement, CV and Behaviour.

Should a high volume of applications be received, an initial sift will be conducted on the Personal Statement. Candidates who pass the initial sift will then be progressed to a full sift that will consist of all the remaining elements submitted (Personal Statement / CV / Lead Behaviour)

Candidates who fail to meet the minimum pass score for the initial sift will not have their remaining submitted elements scored and will only receive a sift score for that assessed at the initial sift.

3 Interview – week commencing 26th May 2026

If you are successful at sift stage, you will be invited to an interview that will be Behaviours (as listed in the job advert) Experience based questions and Technical Skills based questions. All Behaviours listed in the selection process will be scored at the interview.

The interview will take place on Teams.

For guidance on the Technical skills, please refer to the 2022-03-30 GPP Career Framework v13 CORRECTED.

For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.

Problems during the application process

If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website.

You can select up to three locations in order of preference. Please ensure that these are locations you are prepared to travel to. If you are offered a role at one of your preferred location(s) and you decline, your application will be withdrawn.

Reserve List

A reserve list may be held for a period of up to 12 months from which further appointments may be made. There is no guarantee that being held on a reserve list will lead to a job offer. Further information can be found on our website.

Reserve lists will be held for each location and profession. Candidates will be appointed in merit order by location.

All Civil Servants are expected to comply with the Civil Service Code, and its core values of integrity, honesty, objectivity and impartiality.

Additional Security Checks

As well as successfully obtaining UK Security Vetting clearance, candidates will be subject to a range of additional checks. The range of checks carried out will depend on whether you are a current Home Office employee, existing civil servant or an external new entrant as well as the role requirements. The level of Criminal Record Check required for this role is basic. Further details are included in the Notes to Candidates.

Further Information

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service. on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct.

If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Reasonable Adjustments

If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs

• Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Home Office Resourcing Centre
• Email : HORCCampaignTeamCorporateEnablers@homeoffice.gov.uk

Recruitment team

• Email : HOrecruitment.grs@cabinetoffice.gov.uk

Further information

If you feel that your application has not been treated in accordance with the Civil Service Recruitment Principles. and you wish to make a complaint, then contact the Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.

Attachments

Candidate_Information_v17_April_2026 Opens in new window (pdf, 207kB)2025-11-17 Pre-employment Checking - Document Requirements (V17) (8) Opens in new window (pdf, 231kB)