Finance Administrator

Job summary

Do you have a passion for finance, excellent organisational skills, and a keen eye for detail? Are you a good communicator who would enjoy working with digital teams in a busy department?

The National Archives collects and secures the future of the public record, preserving it for the nation and making it as accessible and available as possible. Our collection is one of the largest in the world, containing over 11 million historical records from medieval parchment to modern papers, digital documents, datasets and tweets. The records we collect are increasingly created, managed and transferred to us digitally.

You will work within a vibrant Digital and Technology Directorate supporting managers whose teams are creatively engaged in the transformation of our digital archive and services. You will assist managers to monitor their budgets, create reconciliation reports, and track spend. You will support managers in breaking down and managing invoicing for contracts with external suppliers. You will be the purchase order requisitioner for the Digital and Technology department and will liaise with the finance payments team to ensure timely invoicing.

Job description

Full job description attached (see below).

Person specification

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department.

A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

Application Process

• Interviews will be held on-site in July 2026. The interview will be a question and answer session.

• Applications: You will be asked to provide your work history, and answers to 2 questions relating to the following key requirements for the role:

- Proven experience as a Finance Administrator or similar role.
- Good knowledge of invoicing, accounts payable or budget management.

We ask candidates to write about 800 words total. Selection for interview will be based on the above ‘essential’ requirements so please ensure that your application demonstrates in detail how you meet these requirements.

In the event of a high volume of applications we will conduct an initial sift based on the following essential criteria:

- Proven experience as a Finance Administrator or similar role.

During the interview, candidates will be assessed on all of the essential criteria below:

Essential criteria:

• Proven experience as a Finance Administrator or similar role.
• Good knowledge of invoicing, accounts payable or budget management.
• Advanced knowledge of Excel.
• Solid data entry skills with an ability to identify numerical errors.
• Good organisational and time-management abilities
• Excellent communication skills.

Desirable criteria:

• A qualification in Finance, Accounting or a relevant field.
• Awareness of Workday (for invoicing).

Sponsorship:

We are unable to offer sponsorship for this role.

Benefits

Alongside your salary of £29,258, The National Archives contributes £8,476 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk;

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : The Talent Acquisition Team
• Email : careers@nationalarchives.gov.uk
• Telephone : 02039855979

Recruitment team

• Email : careers@nationalarchives.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

Attachments

Job Description - Finance Administrator Opens in new window (docx, 34kB)