Holiday Activities and Food (HAF) Programme Administrator

To apply for this role click on the ‘Apply Online’ button below. If you already have a JGP account you will be asked to login, or alternatively if you don’t have an account you will be guided through the set up process.

Access to an account is necessary as all updates regarding your application will be sent via the JGP site to the email you have registered.

Once you have access to your JGP account you will be able to complete the application form in stages, saving and amending it until you are happy to the submit your completed application. You should use the Personal Statement section to demonstrate how you meet the requirements set out in the role profile attached.

If you are experiencing problems or have any queries about the application process please call us on 01572 758291 or email us at recruitment@rutland.gov.uk

Would you like to play a key role in delivering exciting holiday activities and food provision for children and young people across Rutland? We are looking for a motivated and organised administrator to join our Living Well Rutland team as a Holiday Activities and Food (HAF) Programme Administrator.

This is an exciting opportunity to support the delivery of the HAF Programme, helping to ensure children and young people across Rutland can access enriching activities, healthy meals and positive experiences during the school holidays.

Working closely with the HAF Programme Lead, you will provide high-quality administrative support to ensure the smooth coordination and delivery of the programme. You will work with schools, activity providers, families and partner organisations, playing an important role in supporting one of Rutland's key programmes for children and families.

About you...

To succeed in this role, you will need:

• Experience of providing administrative support within a busy environment
  • Good organisational skills and the ability to manage competing priorities
  • Strong attention to detail and accurate data entry skills
  • Experience of maintaining electronic records and filing systems
  • Good communication skills, both written and verbal
  • Experience of communicating with members of the public and professionals
  • Competence in Microsoft Office applications including Word, Outlook and Excel
  • The ability to work independently and as part of a team
  • A flexible and proactive approach to work
  • A commitment to improving outcomes for children, young people and families

Knowledge of the HAF Programme and experience of minute taking would be advantageous but are not essential.

About the Role...

As the HAF Programme Administrator, you will play a key role in supporting the delivery of the Holiday Activities and Food Programme. Your responsibilities will include:

• Providing administrative support for the coordination and delivery of the HAF Programme
  • Maintaining accurate records of providers, activities, attendance data and programme documentation
  • Supporting communication with schools, providers, families and partner organisations
  • Assisting with the management of enquiries and shared inboxes
  • Supporting the collection, collation and monitoring of programme data and performance information
  • Maintaining provider compliance documentation, including safeguarding information, insurance and risk assessments
  • Supporting promotional activities and the distribution of programme information
  • Assisting with the preparation and organisation of programme resources and materials
  • Maintaining electronic filing systems in line with data protection requirements

Please note: A full driving is essential for this role as it is predominantly based at The Family Hub, Oakham, however occasional travel to other Rutland County Council sites may be required.

The successful applicant for this post will be subject to an enhanced check by the Disclosure and Barring Service (DBS). The costs for the DBS are paid by us.

The HAF Programme Administrator interviews will be held face to face during w.c. 27 July 2026. Please be advised this may be subject to change, in which case appropriate notice will be given. We will be reviewing applications on a regular basis and inviting those who meet our essential criteria to interview. If you are interested in this role, we strongly encourage you to apply without delay.

Our offer to you

Rutland Council is committed to Flexible Working and understands the benefits of supporting employees to manage their work and life balance, whilst meeting the needs of the service.

We are committed to supporting and empowering our staff to be the best workers that they can be and Rutland Council is the place you want to be. Our benefits go beyond the salary – being part of a great team, excellent Local Government Pension, generous annual leave, opportunities to learn and develop your career, and a demonstrable commitment to supporting the health and wellbeing of our staff.

Whilst the base for this post is Oakham, Rutland, the Local Authority offers a hybrid working practice. As well as working from home, we feel it is important that you have the opportunity to spend time in the workplace with your colleagues to help you learn, develop and engage.

Find out more:

To learn more about working with us visit https://jobs.rutland.gov.uk or if you have any queries about this role please contact: Chloe Hemmings, Wellbeing & Prevention Coordinator on 01572 758151 or at chemmings@rutland.gov.uk or alternatively Steph Logue, Health and Wellbeing Team Leader on 01572 758383 or slogue@rutland.gov.uk

If you are experiencing problems or have any queries about the application process, please call us on 01572 758291 or email us at recruitment@rutland.gov.uk

If you are experiencing problems or have any queries about the application process, please call us on 01572 758291 or email us at recruitment@rutland.gov.uk

All recruitment correspondence, including interview details, will be sent out via email from the Jobs Go Public site. If you require documentation/correspondence in an alternative format, please contact the Recruitment team.

Rutland County Council is committed to Equality and Diversity and welcomes applications from all sections of the community. Everyone at Rutland County Council has a responsibility for, and is committed to, safeguarding and promoting the welfare of Children, Young People and Vulnerable Adults and for ensuring that they are protected from harm.