HR Operations - Appointments Adviser (Ref: 13558)

Job summary

Please refer to Job Description

Job description

The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.

In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.

The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.

We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.

See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv

The Judicial HR Operations Team is accountable for delivering the right Judicial Office Holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lady Chief Justice and the Senior President of Tribunals as set out in the Constitutional Reform Act 2005. We are responsible for working with the judiciary, wider JO, HMCTS, MoJ and the JAC. The Judicial Office Holder Appointments team provides support to the senior judiciary and the Lord Chancellor concerning Judicial Office Holder appointments and retirements. We also provide advice on the authorisation of judges and the deployment of individuals to other roles, including leadership roles.

This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).

As Appointments Adviser, the role holder will be required to work alongside the other Advisers supporting a range of appointments and an onboarding service to the senior judiciary and the Lord Chancellor in relation to their responsibilities to judicial office holder appointments (Courts, Tribunals and Magistracy).

Working to the Appointments Manager, and alongside the Complex Appointments and Admin Advisers this role involves managing quality and timely advice on appointments to the judiciary. This will include amongst others the following responsibilities:

Lead Areas

• Provide accurate and timely advice to the Lord Chancellor, the Lord Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on recommendations for judicial office holder appointments.
• Drafting accurate offer and appointment letters and public announcements, taking forward all necessary steps to formalise appointments.
• Providing accurate and timely advice on appointment renewals.
• Receive and check appointment submissions prior to drafting clear and concise advice to the Senior Presiding Judge on magistrates’ appointments, ensuring that full information has been obtained from Advisory Committees to inform advice, relevant issues are highlighted in sufficient detail and appropriate recommendations are being made.
• Supporting good working relations with principal stakeholders in the Advisory Committees by providing weekly update bulletins and attending joint JO/AC monthly meetings when required to do so.
• Completing appointment submission work within the SLA parameters.
• Accurate and timely completion of the Team Work Tracker
• Providing assistance with HR Freedom of Information and Subject Access Requests.
• Providing assistance in preparing and running regular reports from J-HR to identify areas of inaccuracy and work with stakeholders to cleanse this data to ensure J-HR is up to date and accurate.
• Providing ad hoc flexible support to colleagues across the HR Operations Team as and when required to meet shifting work priorities.

Core management standards

• To support the process of embedding continuous improvement within the team, using quantitative information to inform decision making.
• To support the delivery of new ways of working to business as usual, whilst balancing the demands on the team.
• To support the team in making sure submissions follow the approved templates and guidance, and the advice is clear and succinct.
• To collaborate with stakeholders across HMCTS, MOJ and JO to ensure the HR records management system (J-HR) is the single source of truth.
• To work across the team to support Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s)

Develop a collaborative way of working with EO colleagues in the Admin and Complex Appointments team that will ensure a seamless systematic approach, providing clarity for Judicial Office Holders and the Department through collaborative working and shared knowledge of the whole appointments system. The individual will be expected to cover and provide seamless leadership across all offboarding & onboarding areas of appointments in the courts, tribunals and magistracy when necessary, during colleagues’ periods of absence.

Essential:

• Excellent stakeholder management skills.
• Excellent organisational and time management skills.
• Excellent drafting skills and attention to detail.
• Ability to identify areas of improvement and create innovative approaches to delivering better quality services and products.
• Experience of working with databases with a good eye for detail.
• Good Excel skills.

Desirable:

• Experience of a customer focused service.
• Knowledge of the work of the judiciary

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Making Effective Decisions
• Working Together
• Managing a Quality Service

Benefits

Alongside your salary of £33,551, Ministry of Justice contributes £9,719 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/13558?entityId=13558