Information Manager

Job summary

The Information Manager (IM) will develop, implement and continual review and refine BFSAI's information governance. This includes information management strategy as well as policy and process to promote good practice and maintain compliance with statutory obligations. By keeping abreast with legislative changes both within the UK and the South Atlantic Overseas Territory you will understand its impact on BFSAI and amend as necessary to remain compliant.

The IM will ensure best practice is implemented within the organisation on the acquisition, management and organisation of information. They will also facilitate access to information to maximise its exploitation and re-use. The IM manager will proved advice and guidance to BFSAI about information handling, information lifecycle management and the interpretation of policy. They will also support information risk owners in carrying out their responsibilities.

This position is advertised at 37 hours per week.

Accompanied and unaccompanied tours to the Falkland Islands will be for an initial period of up to two years, with the option to extend for a further year.

Cyber & Specialist Operations Command Transformation

Cyber & Specialist Operations Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. Because of this, all posts within Cyber & Specialist Operations Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

Job description

Your main day to day activities will be:

• Developing the organisation’s Information Governance strategy
• Keeping abreast of legislative changes which may impact the organisation, and amending information management practices as required
• Developing appropriate retention and disposal schedules for electronic content
• Providing advice on information management issues and promoting best practice relating to information management
• Ensuring information management processes are kept up-to-date and reviewed regularly to ensure they’re fit for purpose under the latest KIM guidelines
• Collaborating with teams and networks across the organisation and across government to understand stakeholder concerns, build consensus and help KIM messaging ‘land’
• Conducting information audits to make sure assets are safeguarded and the appropriate controls have been applied
• Supporting the procurement of information technology systems and applications
• Advising on information risk

If you need to contact Defence Business Services (DBS) regarding this vacancy, please indicate that your vacancy is being handled by Resourcing Team 1. If you experience any technical difficulties with the CS Jobs system, please contact the Support Team at candidate@support.oleeo.com

Person specification

• Collaborate with the HQ Chief of Staff (COS) Senior Information Officer (SIO) offering information governance guidance and advice.
• Function as BFSAI (BLB) Local Data Protection Authority (LDPA) and report to the HLB Principle Data Protection Authority (PDPA) for any data protection incidents within BFSAI. Consult with the HLB PDPA to address recommendations and mitigate data incident risks. Manage responses to local Subject Access Requests (SARs).
• Function as the BFSAI Records Manager, ensuring the unit is compliant with the Public Records Act 1958 and 1967, and MOD policy, as outlined in JSP 441.
• Implement UKStratCom Director of Overseas Bases (IGDN) IM, DP, IA and RM policies by issuing direction and guidance across BFSAI.
• Update and maintain the Information Asset Register (IAR), complete Data Protection Impact Assessments (DPIA) and use the Information, Knowledge, Digital and Data (IKDD) assessment tool to improve Information Governance.
• Ensure MOD SharePoint permissions policy is implemented in support of Data Protection and Information Assurance policies.
• Provide awareness training to staff via Command Routine Orders, theatre arrivals briefs and user engagement.
• Raise awareness of IM and related topics across BFSAI. This may include delivering section briefs, 1-2-1 sessions with personnel and creating campaigns to raise IM awareness across BFSAI.
• Consider the risk associated with key elements of poor Information Management or Data Protection and raise with the SIO and SO2 J6.
• Maintain the BFSAI Information Management Plan to focus on BFSAI Command intent and priorities.
• Make timely returns to UKStratCom HLB to ensure their demands for updates and changes to all IM, DP, AI and RM polices are met.
• Ensure SharePoint LTD document libraries are properly controlled and support the MOD Data Protection Officer via the HLB Principle Data
• Protection Advisor to enforce the legal requirements of the Data Protection Act 2018 (DPA18).
• Raise the awareness of IM best practice by issuing regular advice and engaging with Information Asset Managers.
• Assist the iHub with the maintenance and development of the BFSAI Share Point sites on MODNET OS and S.
• Respond to all Information Assurance tasks for UKStratCom Information Governance Working Groups. This includes the Internal Control Assurance Report (ICAR).
• Chair IM forums on behalf of the SIO to support BFSAI’s Information Asset Owners and IM network. As required, issue specified tasks to support the implementation of MOD IM best practice.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Delivering at Pace
• Managing a Quality Service
• Working Together

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Making Effective Decisions

Technical skills

We'll assess you against these technical skills during the selection process:

• SFIA Asset Management Lvl 3
• SFIA Knowledge management Lvl 3

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Operational Deployment Allowance
• Full relocation expenses
• Accommodation (according to individual circumstances)
• Annual return flights to the UK and South America (Chile)
• Possible eligibility for Education/Schooling Allowances
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Discover My Benefits:

Please follow the link to visit the Discover My Benefits site which showcases the benefits and discounts offered when working as a civilian for the MOD. https://discovermybenefits.mod.gov.uk/civilian/

This post offers full relocation allowances subject to availability. Cost of Living Overseas Allowances is payable based on personal circumstances and marital status.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Technical skills.

The sift will be conducted on:

• Communicating and Influencing
• Making Effective Decisions

The interview will be assessed on:

• Delivering at Pace
• Managing a Quality Service
• Working Together
• SFIA Asset Management Lvl 3
• SFIA Knowledge management Lvl 3

We aim to release sift results to applications one week following the closing date. Depending on the volume of applications, these dates may be subject to change.

All candidates who are successful at the sift stage will be invited to undertake a single interview which will take around 45 minutes This will be conducted via remote interviews via Microsoft Team.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigation's can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Sqn Ldr Salim Hill
• Email : Salim.Hill784@mod.gov.uk

Recruitment team

• Email : DBSCivPers-ResourcingTeam1@mod.gov.uk

Further information

Please see Further Information document attached.

Attachments

Skills Framework Opens in new window (pdf, 1160kB)Further Information - External Opens in new window (docx, 34kB)Ministry of Defence – Revised Terms and Conditions of Service (TACOS) Opens in new window (pdf, 298kB)20211117-Pre_Arrival_Guide_CSOC_SC_ Opens in new window (pdf, 1045kB)