Invoices Officer (3708)

Job summary

Do you have good attention to detail and enjoy working as part of a team?

The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60,000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS), with a significant proportion of this activity being automated.

We are seeking detail-oriented and dependable individuals who can process a high volume of invoices with a strong focus on accuracy, compliance, and value for money. This role is key to ensuring public funds are managed effectively and payments are made within agreed timescales.

This is a Fixed Term Appointment for 24 months.

Job description

• Entering supplier invoices on STEPS (SAAS operating system) with a high degree of accuracy following the procedures and policies to ensure we are making efficient use of public funds.
• Contact suppliers when we are unable to pay invoices with the reason and advising of any action they are required to take to enable payment as well as ensuring that suppliers and Institutions are following SAAS Policies.
• Highlighting issues or concerns to the senior staff.
• Select cases to be put through automation and verifying via UIPath when required.
• Contacting suppliers/institutions for recouping of incorrectly paid funds.
• Answering basic supplier queries ie when payment will be made, reason for non payment etc.
• Checking of supplier statements against remittance notes to ensure we have processed all invoices.

Person specification

Success profileSuccess profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Experience:

• Experience using IT packages confidently such as word, Excel and PowerPoint.
• Ability to work carefully with numbers or written information and follow clear instructions
• Experience of working accurately with high volume data, such as data entry, processing forms or transactions, with a strong attention to detail.
• Previous experience with Accounts Payable.

Behaviours:

• Working together - Level 1
• Delivering at pace - Level 1

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Delivering at Pace

Benefits

Alongside your salary of £27,164, Scottish Government contributes £7,869 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.If invited for further assessment, this will consist of an in person interview and presentation. Assessments are scheduled for w/c 25 May 2026 however this may be subject to change.
In the event of a high volume of applications, candidates will have their applications initially assessed against the Accounts Payable experience criteria above. Candidates who pass this initial sift will have their applications fully assessed against the listed criteria.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Simon Norbury
• Email : simon.norbury@gov.scot

Recruitment team

• Email : scottishgovernmentrecruitment@gov.scot