Management Information Specialist 202583

Job summary

Who are JNCC?

Established in 1991, we’re the UK’s statutory advisor on issues affecting the natural environment across the UK and internationally. Our primary role is advising all four Governments of the UK. We also work with private sector organisations to support decision making on the sustainable use of marine waters and natural resources around the UK. JNCC is led by the Joint Committee, which brings together members from the nature conservation bodies for England, Scotland, Wales and Northern Ireland and independent members appointed by the Secretary of State for the Environment, Food and Rural Affairs under an independent Chair. Support is provided to the Committee by approx. 300 people who bring together scientific and technical expertise, extensive knowledge of policy at global, European and national levels, and skills in working with other organisations. Staff are based in two main offices in Peterborough and Aberdeen.

Why JNCC?

We’re small enough (c.300 staff) that your voice is heard by everyone including the CEO, but big enough that we have all the skills, resources and people you’ll need to get the job done. All our staff are passionate about conservation and making a difference to the world we live in. We have a very flexible, inclusive and welcoming organisational culture. Our Executive Management provides employees with the freedom and tools you will need, and our friendly team will assist you in your role.

JNCC is committed to maintaining employee health and wellbeing, whether it is physically, emotionally, financially or socially, and offers a range of benefits to support employees in this. Such benefits include the option to join the Civil Service Pension Scheme, professional and personal development opportunities as well as an exciting job in a unique environment

Job description

Post background:

This is an exciting time to join JNCC as a Management Information Specialist. We have implemented a new Enterprise Resource Planning (ERP) system, and are in the process of realising the full benefits of the system – through the production of reports, data dashboards and interfacing our ERP with our wider corporate data functions. This role will act as a reports administrator and super user for the ERP, and as such will lead on supporting and testing future phases of system development.

The post holder will provide data expertise and insights to support core corporate activities, in particular supporting the Portfolio Management Office (PMO) in its objective to enhance leaders’ access to high quality and timely management information. In addition, the post will support JNCC’s annual planning and reporting activities, working across the organisation to support staff in accessing and utilising the data they need to make informed, data driven decisions. In order to provide insightful data reporting across a number of areas, this role will sit in the organisation’s Digital and Data Solutions team, but work closely with JNCC’s PMO, HR and finance teams.

Person specification

Post Duties:

This position will take a leading role in setting policy around portfolio management and reporting, business planning, and management information analysis to support Directors in performing their duties.
• Create and maintain a suite of data dashboards and reports within and, where necessary, outside of, the ERP system, to provide the business and corporate service teams appropriate and readily-obtainable access to the corporate data they require.
• Produce ad hoc, monthly, and quarterly corporate data for both internal and external stakeholders, analysing the data to identify trends and key insights and ensuring compliance with statutory reporting requirements.
• As an administrator and super user of the ERP system, support ongoing delivery capabilities including managing annual updates, and providing problem-solving for reported issues.
• Work with the Governance Team to ensure Joint Committee, DEFRA, and Ministers have up to date performance information for reporting purposes.
• Create tools to streamline business planning and support JNCC’s annual planning process by leading data processing tasks and producing meaningful data outputs to inform decision making.
• Regularly carry out data quality checking and cleansing activities to ensure the accuracy, completeness, and quality of corporate data. Identify the root cause of discrepancies and establish process safeguards or provide training to avoid future occurrences wherever possible.
• Proactively identify trends in support queries, and recommend solutions to reduce these in future, such as process clarification or additional training for staff.
• Work with the business and HR and finance colleagues to gather system improvement requirements and identify, test, document and implement appropriate solutions.
• As a key link staff member with corporate services, and as part of a wider data community within JNCC, fulfil any other duties required to support business objectives

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Seeing the Big Picture
• Communicating and Influencing
• Managing a Quality Service

Technical skills

We'll assess you against these technical skills during the selection process:

• Advanced skills in use of Microsoft 365 tools to capture, analyse and present information (including Excel; Project; Power BI; Forms; SharePoint; PowerApps and Flow) (Essential/Trainable)
• Strong analytical and problem-solving skills with the ability to draw meaningful conclusions from the reporting you develop, providing narrative or interpretation when required to support management decision making. (Essential)
• Numerate, with a very high level of attention to detail. (Essential)
• SQL skills are a bonus but not essential.
• Experience understanding reporting needs and capabilities and creating visually appealing and easy-to-understand data visualisations and dashboards. (Essential)
• Experience of an ERP system, HR or Finance information system or comparable software, ideally including experience as an administrator or key user. (Essential)
• Experience of managing personal and sensitive data and ensuring data integrity (accuracy, completeness, and quality of data) within a database or comparable software. (Desirable)
• The ability to prioritize, handle competing demands and produce outputs to time and quality. (Desirable)

Benefits

Alongside your salary of £32,025, Joint Nature Conservation Committee contributes £9,277 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Equality and diversity

JNCC is committed to creating an environment where everyone feels valued and respected and see this as a good place to work. JNCC has a responsibility to ensure that we have an inclusive culture where discrimination, harassment, bullying and prejudice will not be tolerated. Our selection process is determined on fair and open competition and regardless of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex, sexual orientation, marriage and civil partnership.

Continuous professional development (CPD)

Employees are encouraged to keep developing skills and professional knowledge.
JNCC has made available, and encourages employees to use, on average, five working days per annum for CPD activities with access to related funding

Leave entitlement

JNCC annual leave allowance is 25 days per annum. After five years’ service, leave entitlement increases to 30 days per annum.
In addition to annual leave, JNCC offers 12 public and privilege days per annum, three of which are explicitly reserved for office closure between Christmas and New Year.

Work/life balance

JNCC supports flexible working hours and practices to help employees strike a good balance between work life and personal life.

Our policies are family-friendly and include flexi-time, flexible working patterns, compressed hours and dispersed working. JNCC also offers paid maternity, paternity, adoption and shared parental leave, over and above the minimum statutory entitlements. Some work/life balance benefits are available following a minimum length of service.

Any move from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

Civil Service Pension

Employees will have the opportunity to join Civil Service pension arrangements, which include a valuable range of benefits. JNCC makes a significant contribution to the cost of employee pensions.

Employee Assistance Programme

JNCC provides employees with a free and confidential support service which gives unlimited access to information, advice and emotional support to help employees prepare for and manage all of life's ups and downs, events and challenges.

Trade Union

JNCC has entered into a partnership agreement with its recognised Trade Unions: Prospect and PCS, which employees are able to join and be involved with.

Salary sacrifice schemes

Employee Discount Scheme

Civil Service Sports Club

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

• personal statement outlining skills and experience relevant to role

Please note that candidates invited to interview will be asked to undertake a technical skills assessment on the same day as their interview

Artificial Intelligence Guidance

Artificial intelligence can be a useful tool to support your application. However, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism is identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own), applications may be withdrawn and internal candidates may be subject to disciplinary action. Artificial intelligence and Recruitment /Civil Service Careers

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@jncc.gov.uk

Recruitment team

• Email : recruitment@jncc.gov.uk

Further information

Selection for appointment to the Civil Service is on merit, on the basis of fair and open competition, as outlined in the Civil Service Commission’s Recruitment Principles. In accordance with the Civil Service Commissioners’ Recruitment Principles, our recruitment and selection processes are underpinned by the requirement of appointment on the basis of merit by fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact recruitment@jncc.gov.uk in the first instance.

Attachments

202583 Management Information Specialist JD final Opens in new window (pdf, 151kB)