Members Finance Clerk

Job summary

We are looking for a Members Finance Clerk to join our Finance Office at the House of Lords. This is an exciting opportunity to join the team responsible for dealing with allowance and expense claims for Members of the House of Lords.

We are recruiting for a 12 months Fixed Term Contract. This is an opportunity to work on-site at Parliament with one day per week remote working. This is a fantastic position for someone who enjoys working as part of a small team, can communicate well with a range of stakeholders and possesses strong analytical and numerical skills.

Job description

You’ll be accountable for:

• Ensuring that claims are reimbursed promptly and accurately under the terms of the Scheme and in a way which meets the legitimate expectations of Members.
• Checking, calculating and processing allowance and expense claims submitted by Members of the House of Lords and ensuring payments made to Members are accurate and processed correctly through the accounting system.
• Providing guidance and advice on Members’ allowance and expense enquiries in person, on the telephone and correspondence.
• Administering the Member’s Travel Credit Card Scheme. Dealing with related enquiries, new applications, statements and preparing transactions for input onto the accounting system.
• Keeping up to date and maintaining a thorough knowledge of the scheme for Financial Support for Members.
• Assisting the efficiency of the department by performing other duties and projects appropriate to the role, in particular providing support as directed by the Members’ Finance Manager.

Person specification

What we’re looking for:

• Technical skills - Previous administrative experience and good IT skills, including knowledge and experience of Microsoft Office and computerised accounting systems.
• Analytical skills and problem solving – proven analytical and numerical skills; being comfortable with detailed number work, including manual calculations.
• Communication skills – Clear and accurate oral, written and online communications skills, including the ability to explain and clarify issues around Members’ Finance. This role requires a high level of telephone, written correspondence and personal contact with Members.
• Professionalism, tact and discretion – ability to apply a strong sense of professionalism, tact, discretion and confidentiality to the role.
• Accuracy – the ability to work under pressure, maintaining a high level of accuracy and meticulous attention to detail.
• Working flexibly – being able to work effectively and flexibly as part of a small team within the Finance Department.

It would be even better if you had or if you’re willing to learn…

• High level of administrative ability and initiative to organise your own workloads.
• Experience of using Business World accounting software.
• Experience of using a digital publishing system.
• Experience of editing and creating Adobe Acrobat documents.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

If you require any reasonable adjustments during the application process, please contact: hlrecruitment@parliament.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : hlrecruitment@parliament.uk

Recruitment team

• Email : hlrecruitment@parliament.uk

Attachments

Job Description - Members Finance Clerk Opens in new window (docx, 84kB)