Modern Apprenticeship in Business Administration - National

Job summary

As a Modern Apprentice within the Crown Office and Procurator Fiscal Service (COPFS), you’ll play a vital part in supporting the prosecution of crime in Scotland, whilst working towards a recognised qualification.

You will work in partnership with the police, courts and other justice organisations to deliver justice fairly, independently and in the public interest. You will join one of our Local Court teams, providing administrative support that helps cases progress efficiently and fairly through the justice system.

Job description

You will be employed in a permanent administrative role subject to the successful completion of the Modern Apprenticeship programme. Your Modern Apprenticeship will require commitment, effective time management and active participation in both the workplace and learning elements of the programme. You will be given a full induction in the first few weeks where the objectives and expectations of the programme will be outlined.

While duties will vary depending on the office you are based in, the role will typically involve:

• Supporting the administrative work of legal and operational staff
• Managing and updating case information accurately and securely
• Communicating respectfully with colleagues and members of the public
• Organising your own workload, managing priorities and meeting deadlines
  

Please note this is not an exhaustive list and other duties will be required of the post holder.

Alongside your day‑to‑day duties, you will work towards a Scottish Vocational Qualification (SVQ) relevant to your role.

You will:

• Be allocated protected time within your working week to focus on SVQ evidence and learning
• Have regular contact with an SVQ assessor
• Be expected to attend required workshops, training sessions and reviews
• Be responsible for engaging fully with the programme and meeting agreed timescales
  

As our work is delivering justice to victims and witnesses of crime, your role may involve being exposed to potentially challenging material and conversations (within reason).

Person specification

ESSENTIAL CRITERIA

All elements detailed below will be assessed at both application and interview stage, and you can expect a mixture of past behaviour and scenario-based questions at interview.

For more information on how best to prepare a personal statement or for an interview, please see our Success Profiles guidance.
BEHAVIOURS

For the purposes of this exercise, you will be asked to provide examples and evidence against the following key Behaviours:

Communicating and Influencing (AO)

Delivering at Pace (AO)

EXPERIENCE

• Organising and managing own time, effectively prioritising tasks and meeting deadlines.
• Communicating effectively both in writing and verbally with a variety of internal and external stakeholders.
• Working well as a team and individually
  

Technical

• Confidence using everyday IT tools such as e-mail, word processing (MS Word), spreadsheets (MS Excel), MS Teams and online documents or a willingness to learn
  

DESIRABLE

• An understanding of the work of Crown Office and Procurator Fiscal Service and business administration
• Commitment and interest in completing the Modern Apprenticeship programme including the Scottish Vocational Qualification
• Awareness of data protection legislation

Benefits

Alongside your salary of £27,164, Crown Office and Procurator Fiscal Service contributes £7,869 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We offer an excellent range of benefits which include:

• 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 2 years)
• Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
• Flexible working hours and family friendly approach to work.
• Cycle to Work Scheme and Season Ticket Loans
• Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Please see application pack for details.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : James McCaw
• Email : TheSVQTeam@copfs.gov.uk

Recruitment team

• Email : Recruitment@copfs.gov.uk

Further information

Please see application pack for details.

https://www.copfs.gov.uk/about-copfs/careers/