Navy Command - Base Support Business Manager

Job summary

His Majesty’s Naval Base Clyde (HMNB Clyde) is home to the United Kingdom’s Strategic Nuclear Deterrent, Astute Class Attack Submarines, First Mine Counter Measure Squadron and 43 Cdo Royal Marines. It is an operational support and maintenance base, within the Navy Command TLB and comprises both Faslane and Coulport sites. HMNB Clyde’s primary purpose is to provide engineering and logistical support to the Royal Navy in maintaining Continuous at Sea Deterrent (CASD). This is achieved by ensuring at least one Vanguard Class submarine is on patrol at sea every day of the year.

RNAD Coulport is responsible for the storage, processing, maintenance and issue of the Trident Weapon System and the ammunitioning of all submarine-embarked tactical weapons.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.

This position is advertised at 37 hours per week.

Provided full-time hours can be achieved 2 x job-sharers could be accepted in the role to ensure 37hr cover per week.

Job description

The purpose of the department of the Captain of the Base (COB)/Captain HMS NEPTUNE (also referred to as the Executive Department or executive function) is the provision of services and facilities for all Service Personnel at HMNB Clyde, including accommodation, catering, medical/dental, sports and recreation, discipline, welfare and personnel administration support. It also includes support to the wider Naval community based in and around the vicinity of HMNB Clyde, including responsibility for Service families (and their accommodation, welfare and supporting infrastructure) and is the lead department for local community engagement.

The BSBM (Base Support Business Manager) provides business and administrative support and direction to Captain of the Base (CoB), facilitating the conduct of routine business and reporting processes, departmental personnel management, Information Management maintenance and administration, either through directly actioning or in a co-ordination role. This is carried out with the support of the Department Support Manager.

In addition, BSBM has responsibility for the MT/MHE Technical Authority within NBC area of responsibility to ensure all transport issues under the White/Yellow Fleet Contracts comply with the Standard Operating Procedures, JSP800 & Departmental regulations, ensuring that all resources are utilised properly, effectively and efficiently, working directly with Navy Command CMT, the Service Provider and the end users. This is done via Line Management of the Neptune White Fleet (WF) Manager who leads the Service Management for the MT element of the FMSP contract.

They are also responsible for the production and maintenance of the COB Business Continuity (BC) Plan, along with maintenance and production of COB Risk Register through Line Management of the COB Risk and BC Manager.

Person specification

Individuals should be motivated to meet customer needs while ensuring compliance, collaborating with others to achieve outcomes. This will be demonstrated through utilising strong interpersonal skills, building, engaging and collaborating with a wide range of stakeholders, and planning to deliver short and long term outputs.

We will be considering individuals with transferable skills and knowledge that will allow them to develop in this role. Listed below are some of the desirable skills and experience that, where necessary, can also be acquired. Applicants should be willing to undertake role specific training.

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Leadership

Some of the key responsibilities of the role include;

• Collation and preparation of reports, returns and actions in support of Clyde Business Management rhythm as defined by NBC Governance process.
• Collation of inputs to NC/DSM reporting mechanisms as required and via appropriate performance reporting systems.
• Focal point for Information Management within the departments.
• Monitoring, management and maintenance of the Directorates' contribution to the Clyde Business Management System (BMS).
• Focal point for civilian staff resource management and HR issues in support of outputs, giving direction and advice where necessary, including post mapping, recruitment, TU consultation, organisational change, programme/nuclear baseline, performance management, MyHR and Mandatory Training.
• Focal point for the oversight, review and reporting of the Directorates In-Year budget performance, and management of ABC Round preparation and input.
• Coordination of inputs to the HMNB Clyde Business Plan.
• Act as focal point and lead for the Management of Change Process and COB positions in relation to the Clyde Baseline.
• Act as Dept representative and focal point as required, including such forums as the Business Managers Forum and stakeholder / working groups relating to business focused outputs.
• The post holder will coordinate agreements to COB related CSA's / SLA's/MOU’s as necessary.
• Input of Requests for Contract Action (RCA) submissions to CP&F Commercial systems for CoB as required.
• Quality check and endorsement of RCA submissions, as Licensed GQA Practitioner, for CoB.
• In addition the post holder will undertake other reasonable tasks identified by Line Management.

Essential:

A full UK Driving Licence is required due to the requirement to travel to remote locations which are not readily accessible via public transport.

Licences

Full UK Driving Licence

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Leadership

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

As a Civil Servant, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other benefits for Navy Command Civil Servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• A Civil Service pension with an employer contribution of 28.97%
• Personal & professional development
• Learning and development tailored to your role
• Alternative & Hybrid working patterns for many roles
• A culture encouraging inclusion and diversity
• Access to a confidential, professional Employee Assistance support service
• Discount schemes
• Bicycle / season ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer up to 6 days a year
• On-site Facilities (gymnasium, recreational shopping mall, café, messing facilities etc)
• Free Car Parking
• Assisted Travel Scheme

Successful candidates can discuss their development options with their manager when in post.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy assesses candidates through Success Profiles (opens in a new window), the new recruitment framework used within the Civil Service and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, you will be assessed against your CV and the following Behaviours:

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Leadership

In the event of a high number of applications, the sift will be based on CV only.

At Interview, you will be assessed against the following Behaviours:

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Leadership

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Cdr Nick Stewart
• Email : nick.stewart370@mod.gov.uk

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Navy Applicant guide A4 - Digital Opens in new window (pdf, 2922kB)EXTERNAL PACK Opens in new window (pdf, 1562kB)Candidate Information updated_ Opens in new window (docx, 32kB)