Navy Command Directorate Navy Acquisition Frigates Joint Programme Office Information Exchange Manager(Copy)

Job summary

Navy Command Headquarters (NCHQ) in Whale Island, Portsmouth, is the nerve centre of the Naval Service. It upholds operations around the globe and provides the ships, people, aircraft, and equipment to deliver the UK’s defence policy. Civil servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in areas ranging from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications.

Director Navy Acquisition (DNA) was created to manage and optimise the current resources and expertise in the Navy’s acquisition programmes to professionalise the delivery of complex programmes in Navy Command. It is the Navy’s centre of expertise for leading the delivery of major acquisition programmes. Programmes in our Portfolio are grouped into Programme Management Offices according to the capability being delivered: Ships Acquisition, Support Shipping Acquisition, Equipment & Systems Acquisition, Future Support Acquisition, Commando Force and Defence Maritime Services (Next Generation).

We value diversity within our team and operate flexible ways of working; we support all our team members to find the right balance of home and office working that is right for them.

In Navy Command, our civil servants collaborate with their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

This position is advertised at 37 hours per week.

Job description

As Frigates Joint Programme Office (FJPO) Senior Information Exchange Manager you will act as the lead for Information Exchange and Information Management in the UK/Norway Frigates Joint Programme Office and lead for protection of information assets.

To coordinate and support the Type 26 programme SRO, UK Programme Director and Norway Programme Director on matters relating to information exchange, data protection and information management within the international Frigate Joint Programme Office.

As part of the FJPO you will attend the following:

1. MOD cross Government meetings as required
2. Programme Boards and formal meetings as required.
3. The role may require occasional overseas travel

The FJPO Information Exchange Manager is accountable to the T26 SRO and T26 Programme Director as the day-to-day Reporting Officer.

• Develop the FJPO Information Exchange (IX) concept and policy including management of information classification. Lead the FJPO Information Exchange Workstream across all DLODs, engaging and aligning with DE&S Information Exchange, security and commercial protocols.
• Decide, develop and implement a robust, flexible framework, policy and procedures for a shared data environment (SDE) between UK and Norway using emerging and/or proven technologies and approaches.

· Develop processes for transferring information between UK and Norway Government partners and industry ensuring compliance with Secure by Design practices. Manage Requests for Information (RFI) and facilitate the exchange of information with Norway ensuring all information transfer and their approvals are tracked through agreed processes (e.g. AWARD, Defence Share, SDE or whatever solution is endorsed) Co-ordinate security classification of IX including compliance with ITAR, crown licencing, IPR and other restricted information.

• · Establish an information management (IM) strategy including storage and access for the FJPO, Develop and implement a FJPO data and Information Management plan

Please see terms of reference for further information.

Person specification

Essential

· Strong written and verbal communication skills, with the ability to convey technical concepts to non-technical stakeholders.

· A strong understanding of secure data exchange protocols and systems particularly in Defence environments

· Knowledge of Information Security principles, including data classification, encryption and secure handling of sensitive information.

· Experience of working on international Defence Projects or with allied nations (particularly NATO partners)

· Proficiency in Data Management tools, secure file-sharing systems and cloud-based collaboration platforms.

· Familiarity with MOD Security policies and international data sharing frameworks.

Desirable

· Familiarity with NATO data exchange standards and protocols

· Knowledge of MOD-specific IT systems and platforms, such as MODNet or other secure networks

· Experience managing complex projects, including stakeholder engagement and reporting.

· Experience implementing new systems or processes within a secure or Defence environment.

· Understanding of data governance frameworks and best practices

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference. This job role is suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in Navy Command Headquarters (Portsmouth) and working from home as a personal choice. Other benefits for Navy Command civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• A very competitive pension scheme
• Personal & professional development
• Alternative working patterns for many roles
• Access to a confidential, professional support service
• Discount schemes
• Bicycle / season ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer up to 6 days a year

In Navy Command we believe that everyone has the potential to make a difference, and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role. An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job,’ with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact. Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full bachelor’s degree, or a master’s degree. Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application stage:

Candidates will need to provide a CV, Statement of Suitability (750 words) and statements on the following behaviours:

• Communicating and Influencing
• Delivering at Pace
• Managing a quality Service

Individuals are advised to tailor their statement of suitability to provide evidence of personal delivery in the following areas

• Demonstrable experience of the use of data management tools including secure file-sharing systems and cloud-based collaboration platforms.
• The application of Information Security principles, including data classification, encryption and secure handling of sensitive information.
• Experience of working on international Defence Projects or with allied nations (particularly NATO partners)

The initial sift on CV, behaviours and Statement of Suitability will take place within two weeks of the advert closing date, and interviews will follow in person at NCHQ Portsmouth as soon as practicable after.

Interview Stage:

Candidate will be assessed against the following behaviours;

• Communicating and Influencing
• Delivering at Pace
• Managing a quality Service

During the panel interview you will be asked experience and behaviour-based questions.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Ryan Sharp
• Email : ryan.sharp110@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

20251114-NC-ACQ-ToR-Civ-C1-FJPO IX Mgr Opens in new window (docx, 30kB)CS Applicant Pack 1 Opens in new window (pdf, 1554kB)MOD Candidate Offer Opens in new window (pdf, 1562kB)