Office Administrator - All Saints CE Primary School

About Us

All Saints CE Primary is a one form entry school based in North Horsham.

Our vision is to nurture all children, who are valued as individuals, and equip them to be independent, resilient learners, allowing each and every child to thrive and flourish, reaching their fullest potential.

At All Saints, we embrace our diverse community and encourage everyone to be kind, curious and question the world around them. We give our children the fundamental skills they need to prepare for their lifelong journey of learning.

Job Details

Full Time Office Administrator

37.5 hours per week - 5 days per week, 8.30am-4.30pm

39 weeks

£25,583 pro-rata

Start Date: 2 November 2026

Job Description

Purpose of the role:

• To be a warm, welcoming and approachable first point of contact for the school, acting as an ambassador for the school when meeting parents, pupils and other visitors, and providing a friendly, professional and helpful service.
• To provide general administrative support to the school under the instruction of Senior Staff and to assist in the efficient running of the school office.
• To contribute to the overall vision and ethos of the school, ensuring the best standards possible for pupils and staff.
• To be aware of and support differences and to ensure equal opportunities for all.
• This role reports directly to the School Business Manager.

Key Responsibilities:

Reception

• Providing a warm welcome to all.
• Ensuring that all messages are deal with in a timely and accurate fashion.
• Maintaining the security and safeguarding of the school.
• Being alert to unknown individuals on the school premises and reporting any concerns in line with the school’s procedures.
• Providing information and support to other staff members as required.
• Providing hospitality for visitors.
• Ensuring that all information is treated confidentially and to have absolute discretion at all times, complying with the school’s data protection procedures.

Administrative

• Updating manual and computerised records/management information systems.
• Keeping records in accordance with the school’s record retention schedule and data protection law.
• Monitoring and maintaining an accurate record of pupil attendance, producing reports as necessary.
• Monitoring the late arrival of pupils.
• Managing the school’s email inbox.
• Managing and organising completed forms from parents and carers.
• Producing reports from the Management Information System.
• Liaising with the admissions team.
• Assisting with the organisation of school trips.
• Placing orders, checking goods and monitoring paperwork. Ensuring that stationery stock is monitored.
• Updating and distributing communication, which may include but is not limited to the school’s website, social media, school noticeboards, newsletters and other communication with parents, colleagues and the community.
• Assisting the School Business Manager in marketing the school.
• Maintaining the school diary.
• Attending, participating and taking notes at meetings as required.
• Administering first aid to pupils with illness or injury.
• Managing medicines effectively and safely following West Sussex guidelines.
• Undertaking general administrative duties such as photocopying, filing, emailing and completion of routine forms.
• Assisting with organising parents’ evenings and other meetings and events.

Other areas of responsibility:

• Reading and following the relevant school policies.
• Undertaking training required to develop in the role.
• Contributing to the safety of children and young people and protecting them from harm.
• Undertaking any other reasonable duties as determined by the School Business Manager and the Headteacher.

What You Need to Succeed

Person specification

Criteria

Qualities

Qualifications
and training

· First aid training (or willingness to complete training)

· GCSE English and Maths (or equivalent)

Experience

· Carrying out administrative tasks

· Dealing with face-to-face and telephone interactions

· Working with children or young people

· Working and collaborating within a team

Skills and knowledge

· Good oral and written communications skills

· Ability to respond quickly and effectively to issues that arise

· Ability to plan, organise and prioritise to meet deadlines

· Ability to use own initiative and take action accordingly

· Excellent attention to detail

· Ability to use IT packages including word processing, spreadsheets and presentation software

· Ability to use relevant office equipment effectively

· Ability to build effective working relationships with colleagues

· Understanding of data protection and confidentiality

· Understanding of safeguarding

Personal qualities

· Commitment to promoting and supporting the Christian ethos and values of the school and getting the best outcomes for all pupils

· Commitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the school

· Ability to work under pressure and prioritise effectively

· Commitment to maintaining confidentiality at all times

· Commitment to safeguarding and equality

· Embracing change well

· Using initiative to deal with difficult situations effectively

Further Information

All Saints School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

All Saints CE Primary School is an equal opportunities employer and we are committed to promoting diversity in the workplace. We welcome applications from suitably qualified candidates of all backgrounds.

Visits to the school are actively encouraged.

For further information please telephone Mrs Jane Singerman, School Business Manager (01403 270460).

How to Apply

To apply for this role please download the job description and application form below.

Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).

Once complete please return this to sbm@allsaintshorsham.school

Should you have any questions regarding the role or the application please feel free to email us or contact us on 01403 270460

NOTE TO CANDIDATES - Please do not select the ‘Apply online’ button as the School processes your applications directly rather than through this site.​

The reference number for this role is SCHO03091.