Office Coordinator

Job introduction

Job based at Hollingdean Depot, Upper Hollingdean Road, Brighton, East Sussex, BN1 7GA

We are looking for an Office Co-ordinator to work within our busy Operations team. Environmental Services is the in-house waste services for Brighton & Hove City Council. The role is varied, interesting and busy – there is opportunity to develop your skills and get involved in projects and service planning.

We are modernising the service and the Co-ordinator’s role is key to helping us deliver improvements. We are looking for experienced administrators wanting to take the next step. You will be highly organised, have excellent administrative skills, be able to use your initiative, work as part of a team and independently.

It is essential that you have the ability to communicate effectively in person, by telephone and in writing and to manage an evolving workload using your time-management skills.

You will have experience of working in a busy office environment with the ability to prioritise your workload around the demands of the service.

This role includes secretarial duties so we are looking for an organised, dedicated and experienced person to join our friendly team.

We are hugely passionate about what we do and the quality of service we provide. We offer our colleagues a friendly and inclusive workplace and an opportunity to work in a local authority that is proud to make a positive difference to people’s lives.

About the role

Looking to drive change? Are you will be passionate about improving working practices and seek ownership of relevant tasks?

You will contribute to the smooth running of daily operations.

You will have strong experience of staffing matters. e.g rosters.

You will thrive on providing support to managers and other key operational staff within Environmental Services being a good communicator and having an eye for detail.

You will support equality, diversity and inclusion initiatives set by the council.

Ideally you will have experience of dealing with HR process such as absence management, recruitment, and training and their implications for management and staff so attention to detail is essential.

Key duties

• Supporting O license compliance.
• Developing expertise in administering O license data to support Team Leaders, Managers and Drivers.
• Implementing control process and processes to support operational efficiency.
• Carrying out research and writing reports.
• Monitoring and supporting Attendance Management and associated processes.
• Managing GDPR across Operations.
• Setting up systems relating to the KPI’s at Environmental Services
• Implementing and organising training initiatives and managing associated records.
• Ensuring payroll data is correct.

Interviews will be held on the Hollingdean Depot.

If you would like to know more about the role, please contact David Young on 07795 335 926 or on e-mail at david.t.young@brighton-hove.gov.uk

We value our staff and are committed to building and maintaining a fair, inclusive and supportive culture. In return you will be offered:

• Up to 29 days paid annual leave (+ bank holidays)
• Excellent pension options
• Flexible working options, including the possibility of compressed hours, hybrid or remote working and term time working options to help ensure a healthy work life balance
• A strong commitment to continued professional development
• Workplace adjustments for candidates needing additional support
• A wide range of welfare and wellbeing resources including staff discount schemes and staff networks such as: the BME Workers’ Forum, LGBT Workers’ Forum and Women Workers’ Forum and the Disabled Workers’ and Carers Network

Please read our Apply for a job at the council pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.

As part of your application, you will need to upload your Application Form and a supporting statement. Your supporting statement is the most important part of your application as it will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (Application Form guidance (brighton-hove.gov.uk) and (Supporting statement guidance (brighton-hove.gov.uk) as this gives important advice which will increase your chance of success in the shortlisting process.

Additional information

Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.

We are a workplace that supports flexibility and employee wellbeing in the way we work whilst providing the best service for our customers. Team and service working arrangements are designed to support both employee work life balance and team collaboration. These would be part of your individual working arrangements alongside any personal preference agreed with your manager in advance of joining. Your contractual location will be the designated council office for your team and travel to and from your contractual location would be at your own expense.

For more information about our values and the benefits of working at the council, visit Why work for us

Company information

Encouraging a diverse workforce

Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, LGBT, female and trans.

Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).