Personal Assistant to Port Director & Deputy Port Director

You will provide a Personal Assistant service to the Port Director (PD) of Portsmouth International Port, diary and travel management for the Deputy Port Director (DPD) and manage reception and a business support administrator, who provides support to the senior management team at the port.

Skills:

. Excellent literacy and numeracy (GCSE level or equivalent in English and Maths is required due to the administrative work involved in the role.
2. Formal secretarial qualification or equivalent standard is desirable or experience of working as an effective personal Assistant at Director level, with the ability to take concise minutes and capture actions accurately, preferably in a corporate environment.
3. Excellent communication and customer service skills.
4. The ability to converse at ease with customers and politicians.
5. Excellent grammar to be able to draft letters from a short brief.
6. Excellent organisational skills.
7. Proficient with M365 applications, including Microsoft Office, Outlook, Teams, Word and Powerpoint.
9. Shorthand (beneficial but not essential).
10. Experience of working to tight deadlines in a dynamic environment and using own initiative to problem solve.
11. Experience of diary management and outstanding organisation skills to ensure that the PD and DPD have everything required for the day ahead.
12. Good attention to detail with proven ability to think ahead and plan workload.
13. Proven experience of analysing office management processes to make them more efficient.
14. Cost management through challenging invoice payments. Setting up orders and checking invoices.