Philanthropy Officer

Job summary

The National Archives (TNA) is looking for an enthusiastic and creative Philanthropy Officer to work within its newly established Philanthropy team.

The Philanthropy Officer will sit within The National Archives’ Research, Grants and Academic Engagement department, the central locus for our:
1. Research strategy and delivery
2. Research impact, culture and engagement
3. Grant fundraising and philanthropy
4. Management and assurance of external funding
5. Grant-making to the archives and GLAM sectors.

The National Archives has a strong track record of securing external funding and holds a grant portfolio of over £16m. Our per-annum grant income has grown by nearly 500% since 2022-23, and in April 2026, we consolidated our fundraising operations with The National Archives Trust. The National Archives has a strategic priority to secure new charitable and philanthropic funding, and this post is one of three new roles being advertised in Autumn 2026 to deliver on that goal. We want to grow our research income, including particularly beyond the arts and humanities; reach a wider breadth of funders both nationally and internationally; and raise our profile, through more creative and targeted public engagement and learning programmes with national reach.

Job description

Reporting to the Head of Philanthropy and working closely with the Philanthropy Manager, the Philanthropy Officer will support income generation and help to strengthen The National Archives’ profile in the philanthropic community.

The Philanthropy Officer will manage a portfolio of donors and prospects at various stages to secure support for priority projects, working collaboratively with colleagues across The National Archives. They will also support the Head of Philanthropy and the Philanthropy Manager to develop proposals and reports for multi-year programmes, and annual exhibition, digitisation and conservation projects.

The Philanthropy Officer will support the delivery of cultivation and engagement activities, work closely with the Projects and Process team to monitor funded projects and maintain accurate records on The National Archives’ CRM database.

The postholder will work closely with The National Archives Trust, a registered charity that supports The National Archives to engage and educate the public, and conserve and preserve the collection. The Philanthropy Officer will also work with the Grant Development team to achieve shared goals.

For the full list of responsibilities, please see the job description attached at the bottom of this page.

Person specification

Essential criteria:

• Graduate-level education or equivalent experience, with excellent written and verbal communication skills.
• Experience in a fundraising role with trusts and foundations and/or individuals.
• Strong time management skills, with ability to prioritise and maintain momentum across a variety of tasks and meet multiple and simultaneous deadlines.
• Excellent interpersonal and liaison skills, with the ability to work collaboratively as part of a team and build relationships with a wide range of colleagues and external stakeholders.
• Excellent attention to detail and the ability to maintain accurate and up-to-date records.
• Good judgement as to when to progress an issue independently, and when to escalate to line manager or other senior staff.
• Excellent IT skills, including working with Microsoft Office (Word, Excel, PowerPoint), and the ability to use or learn CRM databases (such as Donorfy, Raiser’s Edge, Microsoft Dynamics).
• Interest in arts, culture and heritage, and ability to advocate for the work of The National Archives.

Desirable criteria:

• Prior experience in an academic or arts, culture and heritage organisation.
• Experience using design software (such as InDesign) to prepare high-quality visual materials such as proposals and presentations.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department.

A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

Application Process:

We ask all applicants to submit work history details and a personal statement addressing the 5 criteria below:

• Graduate-level education or equivalent experience, with excellent written and verbal communication skills.
• Experience in a fundraising role with trusts and foundations and/or individuals.
• Strong time management skills, with ability to prioritise and maintain momentum across a variety of tasks and meet multiple and simultaneous deadlines.
• Excellent attention to detail and the ability to maintain accurate and up-to-date records.
• Good judgement as to when to progress an issue independently, and when to escalate to line manager or other senior staff.

Selection for interview will be based on these 5 criteria so please ensure that your application demonstrates in detail how you meet these requirements. You may find it helpful to use each criteria as a subheading, or to use the STAR method to structure your statement.
If we receive a large number of applications candidates will initially be assessed on one criteria:

• Experience in a fundraising role with trusts and foundations and/or individuals.
  
  

Interviews will be held on-site, ideally in October 2026.

Applicants invited to interview will be assessed against ALL of the essential criteria (see full job description below).
We are unable to offer sponsorship for this role.

Benefits

Alongside your salary of £34,882, The National Archives contributes £10,105 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk;

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : The Talent Acquisition Team
• Email : careers@nationalarchives.gov.uk
• Telephone : 02039855979

Recruitment team

• Email : careers@nationalarchives.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

nationalarchives.gov.uk

Attachments

Job Description - Philanthropy Officer Opens in new window (docx, 41kB)