Private Office Administrator

Job summary

We are looking for a Private Office Administrator to work within the Private Office team that provides executive support to ORR’s Chair, Chief Executive and non-executive board members. It also carries out all the arrangements and high-level support required to run board meetings and committees, and director level meetings and events.

As part of a team of five, this is an excellent opportunity to work at the heart of the strategic decision-making and governance of ORR, supporting our work to protect the interests of current and future rail and road users and promote value for money for taxpayers.

Job description

You will need good oral and written communication skills and must be confident engaging with people at the highest levels. It is also important that you can listen well and raise issues or concerns if needed. Reflecting the seniority of those we support, good attention to detail and a conscientious approach is essential.

We are looking for someone who enjoys being busy, is curious and keen to learn and takes pride in doing a good job. You will learn, grow and thrive in this role if you lean-in to understand why we do things and engage with the content, and use your initiative.

This is an excellent opportunity to develop valuable skills and experience and provides the scope to develop a career path within the public sector, with a good grounding for management or more senior support roles in the future.

Person specification

For key responsibilities please see the attached job description.

Additional Information

At ORR, our hybrid working means that we currently work from our workplace location a minimum of 40% of our working week, although requirements to attend other offsite locations for official business, also count towards this level of attendance. Working arrangements are subject to continuous review.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Working Together
• Making Effective Decisions

Technical skills

We'll assess you against these technical skills during the selection process:

• A good level of competence in using IT packages – including Microsoft Word and Excel, and capability to pick up any in-house systems with training.

Benefits

A Civil Service Pension with employer contribution of 28.97%

Details of our employee benefits can be found in the attached Candidate Information Pack.

Find out what our colleagues have to say about their ORR careers Our people Office of Rail and Road (orr.gov.uk).

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.For information on the selection process, please see the attached Candidate Information Pack and Job Description.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Richard Gusanie
• Email : richard.gusanie@orr.gov.uk

Recruitment team

• Email : peopleservices@orr.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact ORR via email: peopleservices@orr.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here: https://civilservicecommission.independent.gov.uk/recruitment/recruitme…

Attachments

Private Office Administrator Job Description Opens in new window (pdf, 111kB)ORR Job Information Pack Opens in new window (pdf, 1205kB)