Project Portfolio Management (PPM) System Manager

Job summary

Join HM Land Registry’s Finance and Business Services (FaBS) directorate and play a key role in ensuring the accuracy and integrity of our financial project costing systems. As our Project Portfolio Management (PPM) System Service Manager, you will support colleagues across the organisation by managing essential systems, improving processes, and enabling efficient, high‑quality financial reporting. This is an excellent opportunity for someone who enjoys problem‑solving, collaborating across teams, and making a positive impact through well‑designed systems and data.

Job description

Reporting to the Head of Corporate Systems Service (CSS), you will oversee the end‑to‑end Project Costing system and related processes that underpin HMLR’s financial and project cost transactions. You will develop a deep understanding of our PPM and financial reporting environment, support users with expert advice, and identify opportunities to enhance and streamline our systems. Working closely with HR, Finance, IT and wider stakeholders, you will help ensure our systems remain accurate, efficient and aligned with business needs.Main Duties:

• Build detailed knowledge of systems within the PPM and financial reporting environment and advise on impacts of change.
• Review finance system configuration, end‑to‑end processes and reporting to identify and implement improvements.
• Provide expert advice on systems and technology to internal stakeholders.
• Design and deliver training to upskill users on systems and processes.
• Improve the integrity of master data by educating system users and data owners on best practice.
• Create and maintain up‑to‑date system configuration documentation.
• Implement enhancements across finance systems, including chart of accounts, customer and supplier accounts, user profiles, budgets and forecasts.
• Maintain key finance data structures to ensure accuracy and consistency.
• Design, test and deliver reporting solutions within HMLR’s financial management systems.
• Actively participate in—and lead aspects of—PPM and financial systems implementation projects.
• Translate complex system requirements for technical teams, super users and end users.
• Provide documentation, support and ad‑hoc training to system users.
• Collaborate with stakeholders to resolve end‑to‑end business process issues.
• Implement system enhancements to improve efficiency in partnership with IT and external specialists.
• Support the design, implementation and improvement of systems for processing financial and HR transactions.
• Identify emerging opportunities to enhance PPM and finance systems and processes.
• Lead and contribute to regression testing across HCM, Assets, P2P, O2C, PPM and R2R cycles.
• Review and improve system controls to ensure data quality and compliance.
• Maintain system permissions aligned with delegated authorities and segregation of duties.
• Work with HR and Finance colleagues to design management reports that better inform decision‑making.
• Build relationships with finance professionals across Other Government Departments (OGDs) to share learning and best practice.
• Manage team members supporting finance and HR management systems.

Accountable for:

• Delivering accurate, relevant and timely information to support decision‑making.
• Building positive, collaborative relationships with colleagues and stakeholders.
• Sharing knowledge and experience to support team efficiency and skills development.
• Supporting fellow team leads across CSS, Finance and HR.

Key Role Benefits:

As part of our thriving FaBS community, you’ll have opportunities to grow your skills, share expertise and learn from others. We engage actively with cross‑government Oracle networks and the Government Shared Services strategy, giving you access to wider professional development and collaboration.

In this role, you can expect:

• Opportunities to apply your skills and directly contribute to HMLR’s financial maturity.
• Support for your continuing professional development—learning is important to us.
• The chance to work with colleagues across the organisation to improve systems and maximise functionality.

Additional Information:

• Most of the team is based in Croydon, so some travel to Head Office will be required if you are based elsewhere.
• This role may involve occasional travel to collaborate with colleagues across the organisation.
• Flexible working arrangements are available in line with HMLR policy.

Person specification

To be successful in this role, you will need to demonstrate the following throughout the recruitment process.

Essential Technical Skills & Qualifications:

• Knowledge of Oracle Fusion PPM Module
• Knowledge of Oracle Fusion Financial Modules and subledger processes
• An understanding of data and financial controls and reflecting these through workflows and controls embedded in PPM and finance systems

Desirable Technical Skills & Qualifications:

• SQL scripting skills desirable
• Advanced computer software skills, including Excel macros, Pivot tables, VBA and OTBI report writing skills

Essential Experience:

• Significant experience in supporting Oracle Project Portfolio Management and Finance systems or super user previously involved in implementing, UAT and Regression testing of Finance System
• Broad experience and knowledge of accounting systems
• Experience designing, maintaining, and amending as appropriate business processes and control systems to ensure the integrity, quality and timeliness of financial information
• Experience in improving and maintaining financial data and controls would be highly beneficial as would a good understanding of core financial accounting
• Experience of scoping, planning and project managing system enhancements

Desirable Experience:

• Experience of Oracle Fixed Asset Module is desirable

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Seeing the Big Picture
• Working Together
• Managing a Quality Service

Technical skills

We'll assess you against these technical skills during the selection process:

• Please provide a detailed explanation of how you meet the Essential Criteria below. • Knowledge of Oracle Fusion PPM Module

Benefits

Alongside your salary of £45,514, HM Land Registry contributes £13,185 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

#WeAreHMLR

At HM Land Registry our vision is a world leading property market as part of a thriving economy and a sustainable future. We are unique in terms of the economic and social impacts of our work, our ability to make a positive difference to the lives of our customers, our sense of mission, and our great people. They are the foundation of all we have achieved and all we aspire to in the future. We want our people to feel proud to work for HM Land Registry and able to fulfil their full potential.

We have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. We offer competitive pay and annual leave, attractive pension options and a wide range of other benefits.

• We have integrity– we value honesty, trust and doing the right thing in the right way.
• We drive innovation– we are forward-thinking, embrace change and are continually improving our processes.
• We are professional– we value and grow our knowledge and professional expertise.
• We give assurance– we guarantee our services and provide confidence to the property market.

You can find more information on our rewards package on our website.

https://www.gov.uk/government/organisations/land-registry/about/recruitment#what-hm-land-registry-can-offer-you

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

Provide a detailed technical statement (up to a maximum of 250 words) of how you meet the Essential Criteria listed below during your application:

• Knowledge of Oracle Fusion PPM Module

Please attach an anonymised CV when prompted and complete the personal statement section (up to a maximum of 500 words), outlining how you meet the following Essential Criteria.

• Broad experience and knowledge of accounting systems
• Experience designing, maintaining, and amending as appropriate business processes and control systems to ensure the integrity, quality and timeliness of financial information

Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 11:55pm on the advertised date.

The sift will take place shortly after the closing date. If successful at the shortlisting stage, you will be invited to attend a blended interview, which we anticipate will be held on week commencing 30 March 2026. You will be asked to deliver a short presentation as part of the interview. Full details will be provided to those successful at sift to support your preparation.

The interview will assess the experience and behaviours listed in the attached Candidate Pack, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to the strength questions, and so we don’t advertise which strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.

Candidates may refer to notes within their interview, but they should be used as a prompt only.

HMLR is accredited to the Disability Confidence Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview.
If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

The Civil Service values honesty and integrity and expects all candidates to share these values. Please ensure all examples provided throughout the recruitment process are representative of your own experience. Any instances of plagiarism or other forms of cheating (including the improper use of artificial intelligence) will be investigated and, if proven, the application will be withdrawn.

We are unable to offer a Skilled Worker Visa for this role, you must have the Right to Work in the UK.

HMLR expect everyone to spend at least 60% of their working time in the office.

You can find more information on how we use your personal data on our website

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : HR Resourcing Team
• Email : hrresourcingteam2@landregistry.gov.uk

Recruitment team

• Email : hrresourcingteam2@landregistry.gov.uk

Further information

If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/

Attachments

Candidate Pack Opens in new window (pdf, 2821kB)Job Description Opens in new window (pdf, 202kB)