Receptionist and Admin Assistant

Willow Tree Academy

Herringthorpe Junior School

Chatterton Drive

Herringthorpe

Rotherham

S65 2JW

Hours: 37 hours per week

Contract: Temporary leading to permanent

Here at Willow Tree Academy our motto is ‘Engaging Hearts and Minds in the Love of Learning’; our schools are a safe, vibrant and inspiring place where everyone feels secure, valued and respected – encouraged at every step to do their very best. We are a small Academy with 4 primary schools.

Main Purpose
Part of our team, responsible for the warm welcome of all visitors to our schools and will assist with the smooth running of the school. They will have excellent interpersonal skills, be friendly and efficient and have a good level of ICT skills.

Duties will include fulfilling a range of clerical duties, undertaking all routine administration activities some basic finance, maintaining manual and computerised records/management information systems, being the front of reception, answering routine telephone and face to face enquiries and signing in visitors, assisting with pupil first aid/welfare duties, administering medicine, liaising with parents/staff, assisting with arrangements for all visitors to the school.

We require someone who will maintain contact with parents, taking voicemail messages for illness/lates and inputting absence on the Arbor system. Preparing paperwork for dinners including any pupils with allergies. Chase dinner debts, breakfast club debts and trip payments, and organising school trips. Producing the newsletter fortnightly.

Inputting information onto the disclosure system to produce a DBS certificate.

Skilled in effective oral and written communication, the ability to form effective professional relationships including team working, and have good organisational and time management skills.

What’s in it for you?
We are dedicated to the development of our colleagues and committed to creating a great place to work. In order to provide the best for our pupils and families we need to find people already living our Values. In return we will offer you extensive support and CPD; the opportunity to work with other professional colleagues; a welcoming school, with friendly, enthusiastic and supportive staff team; an ambitious and dynamic Senior leadership Team; a dedicated Governing Body.

Willow Tree Academy is committed to safeguarding and promoting the welfare of children,
young people and vulnerable adults and expects all staff and volunteers to share this
commitment.

If you are interested in joining our team, please contact the school, by phone 01709 828168 or email herringthorpe@willowtreeacademy.org, to find out more about the post. Visits are warmly welcomed. Contact Joanne Draycott 01709 828168

Closing date: 6.11.2026 (12 Noon) Interview date: Week commencing 9.11.2026
Application forms and further details are available by requesting a pack by email: herringthorpe@willowtreeacademy.org