Senior Administration Officer (Integrated Offender Management), Yorkshire and the Humber Probation Service, Kirklees, Full Time (Ref: 14724)

Job summary

Please refer to Job Description

Job description

This is a permanent post but the funding is only agreed until March 2029 after this time you may be redeployed to another SAO role. Additional task list to go alongside JD with IOM-specific responsibilities: Coordination/ relationship building Provide direction to Partner Agencies, daily management information, and monthly performance reporting that will enable effective management and development of IOM Cohort. Establish good working relationships and effective communication links between statutory and non-statutory Partner Agencies, building a high level of confidence and trust. Develop new links to Third Sector/ Voluntary Agencies with a view to expanding and diversifying the interventions available to people on the Scheme in line with national IOM strategy. Negotiate and influence partners participating in IOM to deliver agreed service levels effectively through coordinated working, resulting in proper management of cases and genuine results. Maintain a good knowledge of people on Scheme, their offending behaviour, needs, motivation to make changes and engagement with services and provision Facilitate IOM Case Review Meetings, ensuring information is circulated to members beforehand, notes are taken and decisions made are communicated to all relevant partners/ stakeholders. Liaise with partners to ensure multi-agency assessments and risk assessments are carried out; sometimes negotiating with Agencies to determine and agree assessment of risk of re-offending. Have extensive knowledge of interventions available to the person on Scheme by all various agencies and services: police, probation, housing, voluntary sector etc. Ensure information is shared appropriately with Partners and in timely manner using agreed protocols and in compliance with all aspects of data protection. Support Probation IOM SPO and Police Tactical Leads to ensure that: A problem-solving approach is adopted to negotiate and agree with agencies the type of interventions to be co-ordinated, balancing enforcement with support, counselling, rehabilitation. Liaison and the development of relationships between Partners provides focus on the specific needs of each individual case and the overall intentions of the IOM National Strategy Delivery of IOM programme is promoted/supported by internal and external multi-agency groups. Use information to make critical decisions Act as point of contact for referrals to the scheme. Provide guidance to practitioners and wider stakeholders around referrals Gather national IOM strategies and best practice and share this with the wider partnership. Scope and identify persons who maybe suitable for adoption onto scheme in line with current criteria. Research and process referral applications received for consideration onto the cohort. Maintain records/ sharing information Update police and probation systems, including Delius, IDIOM and other relevant systems. Support collection/presentation of performance management data to ascertain local IOM practices are meeting needs of service users/stakeholders, and to improve quality and availability. Be fully cognisant of relevant Partnership action plans. Manage and maintain computer systems in accordance with Data Protection Legislation. Maintain Information Sharing Agreements ensuring fit for purpose for IOM. Work with Youth Offending to best case manage the Young Persons IOM Scheme and assist in smooth transition from YOS to Probation where applicable. Use problem solving to support multi agency responses to community safety issues, with particular reference to offending and reducing reoffending. Undertake activities associated with oversight and administrative management of Electronic Monitoring – Acquisitive Crime (EM- AC). Use Management Reports and other sources of information to check compliance with National IOM and EM-AC requirements. Liaise with prisons to facilitate work of IOM/EM-AC ensuring licence conditions, dates and relevant activities are recorded on systems.

Senior Administrative Officers play a significant role, as they act as an interface between Business Managers, colleagues, and other partners on a wide range of issues. They will have line management responsibilities for Receptionist, Case Administrators, and other administrative staff. It’s a challenging and rewarding role, with great training, support, and opportunities to progress.

If you are successful in the recruitment process and join the Probation Service, your starting salary will be £26,475. The Probation Service offer the opportunity for annual pay progression. To be successful in this role:

• You’ll love learning new things and can adapt to meet the needs of our organisation.
• You’ll be prepared to use your own initiative and enjoy working as part of a team.
• Multitasking will be second nature, ensuring tight deadlines are met.
• You’ll use Agile methodologies and promote a culture of continuous improvement.
• You will be at ease working closely with other teams collaborating across diverse business areas with a range of people.

Person specification

Please refer to Job Description

Qualifications

GCSE Grade A-C in English and
Maths (or equivalent)
NVQ Level 2 or equivalent

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Making Effective Decisions
• Changing and Improving

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/14724?entityId=14724