Senior Records Reviewer

Job summary

HM Land Registry are looking to appoint a Senior Records Reviewer to join the Knowledge and Information Management (KIM) / Data and Registry Integrity Group.

This is a great opportunity to play a critical role in the preservation of UK government records and in maintaining the nation’s historical integrity, democratic accountability and collective memory.

As the Senior Records Reviewer, you are responsible for the day-to-day records management activities which result in compliance with public records legislation and you will help to maintain HMLR’s relationship with The National Archives by deputising for the Departmental Records Officer, where required.

This role offers the opportunity to improve compliance with records legislation, raise the profile of KIM within HMLR and build stakeholder relationships across the organisation and more widely across government. The role will be diverse, and you will have the opportunity to shape policy, the strategic plan, and consider the wider training needs of colleagues across all Groups.

Job description

Within this role, you will maintain the integrity, accuracy and transparency of public records by ensuring that all paper and digital records that are 20 years old are meticulously reviewed, analysed and assessed for transfer to The National Archives for permanent preservation.

This includes ensuring the work of the records management team remains aligned and proportionate to shifting internal business demands, as well as the external regulatory and legislative landscape.

As a member of the information asset management team, you champion a stronger culture of compliance with policy in relation to information asset management across the organisation.

Working autonomously, you analyse complex technical issues in relation to records management and make effective decisions and sound judgments under pressure. You have the self-resolve to think quickly and offer the most appropriate risk-based advice, and the ability to work closely with and influence senior management and key decision makers, with the confidence to challenge and persuade where appropriate.

Main Duties include:

• Responsible for the review of all paper and digital records that are 20 years old by identifying records worthy of permanent preservation, transferring them to TNA in accordance with standards and procedures and disposing of records not selected
• Responsible for the management of HMLR’s archive of paper records in Fylde and ensure that all paper records are catalogued
• Responsible for a review of the corporate records retention schedule, implement recommendations, ensure that it is kept up to date, ensure that it is complied with throughout the business by undertaking regular assurance and provide guidance on retention and disposal across the organisation
• Responsible for the day-to-day administration of HMLR’s Information Asset Register, ensuring that it is up-to-date at all times, support Information Asset Owners (IAOs) and Subject Matter Experts (SMEs), organise Information Asset Owner meetings, act as Secretariat and champion the importance of information asset management and maintain ongoing awareness
• Support the Head of KIM and Departmental Records Officer maintain HMLR’s relationship with The National Archives
• Support the Head and Deputy Head of KIM in ensuring that all information and records management policies are up to date

Please note this role involves regular manual handling, including lifting and moving heavy boxes andmay include using equipment, such as ladders.

HMLR expect everyone to spend at least 60% of their working time in the office.

Please see the attached Candidate Pack for further information.

Person specification

To be successful in this role, you will have a recognised qualification in records and information management, and / or proven experience in a similar role. You have experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions.

You have a good knowledge of current public records legislation and associated codes of practice; and of designing and maintaining records retention policies and schedules. You also have experience of providing expert advice on records and information management including records management matters to senior stakeholders.

You have line management experience and have developed and delivered training. Good IT skills including SharePoint and Microsoft 365, good communication and networking skills, good time management and workload prioritisation skills and accurate recording skills are essential.

Qualifications

•A recognised qualification in records and information management, and / or proven experience in a similar role.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service

Benefits

Alongside your salary of £39,849, HM Land Registry contributes £11,544 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

#WeAreHMLR

At HM Land Registry our vision is a world leading property market as part of a thriving economy and a sustainable future. We are unique in terms of the economic and social impacts of our work, our ability to make a positive difference to the lives of our customers, our sense of mission, and our great people. They are the foundation of all we have achieved and all we aspire to in the future. We want our people to feel proud to work for HM Land Registry and able to fulfil their full potential.

We have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. We offer competitive pay and annual leave, attractive pension options and a wide range of other benefits.

• We have integrity– we value honesty, trust and doing the right thing in the right way.
• We drive innovation– we are forward-thinking, embrace change and are continually improving our processes.
• We are professional– we value and grow our knowledge and professional expertise.
• We give assurance– we guarantee our services and provide confidence to the property market.

You can find more information on our rewards package on our website.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

To apply please complete your CV to include your work history and qualifications. We will be scoring your CV against the technical skills criteria and the essential experience criteria:

• Experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions.

Your CV should include if you hold the following qualification:

• A recognised qualification in records and information management, and / or proven experience in a similar role.

The personal statement section (in no more than 750 words) must be used to provide details of how you meet the following essential experience:

• Experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions
• Good knowledge of current public records legislation and associated codes of practice; designing and maintaining records retention policies and schedules
• Experience of providing expert advice on records and information management

In the event of a high volume of applications, we reserve the right to assess against the 1st essential experience criteria, which is the lead criteria.

Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 23:55pm on the advertised date.

The sift will take place shortly after the closing date. If successful at the shortlisting stage, you will be invited to attend a MS Teams interview and pre-prepared presentation (further information will be provided to those who are invited to interview).w/c 2 March 2026.

The blended interview will assess the experience and behaviours listed in the Job Description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to the strength questions, and so we don’t advertise which strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.

Candidates may refer to notes within their interview, but they should be used as a prompt only.

HMLR is accredited to the Disability Confident Scheme, which denotes organisations which have a positive attitude towards disabled people.

If you require the panel to consider a reasonable adjustment or there is anything else you would like the panel to take into consideration, you are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

The Civil Service values honesty and integrity and expects all candidates to share these values. Please ensure all examples provided throughout the recruitment process are representative of your own experience. Any instances of plagiarism or other forms of cheating (including the improper use of artificial intelligence) will be investigated and, if proven, the application will be withdrawn.

You can find more information on how we use your personal data on our website.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Martin Rayment
• Email : martin.rayment@landregistry.gov.uk

Recruitment team

• Email : hrresourcingteam2@landregistry.gov.uk

Further information

If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/

Attachments

Senior Records Reviewer - Candidate Pack Opens in new window (pdf, 2107kB)