Talent Management Administrator

Job summary

Please note that we may close this vacancy early should we receive a high volume of applications. We therefore recommend submitting your application at the earliest opportunity.

To provide a dedicated administration service to support primarily the Talent team with key projects and deliverables. Maintaining a professional proactive approach when interacting with stakeholders.

• Support the annual performance management cycle, answering inbox queries and sign posting resources.
• Work with relevant stakeholders to provide performance appraisal completion data during the annual performance cycle and other ad hoc performance system reporting as required.
• Organise and coordinate internal and external meetings, including issuing of relevant papers and or content for the wider Talent Team.
• Provide administrative & project planning support as required across the Talent Team.

Job description

Administration

• Extract and report on performance data from Oracle Fusion (HR System)
• Respond to performance & appraisal queries via the appraisal inbox or escalate and consult others who can provide the answer, resolving & triaging queries in a timely manner.
• Produce, maintain and update published resources for the Talent & Performance Team including guidance and toolkits.
• Provide administration support across the Talent team including Early Careers recruitment, Strategic Workforce Planning & Talent Attraction. Duties may include supporting assessment centres, and administrative support for ad hoc project work as and when required.

Engagement

• HR colleagues to support the adoption of performance within Oracle Fusion providing data and insights.
• The Performance Champions Network to support their role as ambassadors for performance management across UKRI, including arranging diaries and presenting on a quarterly basis.
• HR customers and stakeholders to monitor appraisal enquires that are both system, process and / or policy led.

Person specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential

• This role would suit a person with administrative skills and interest in HR
• Experience of or interest in working in an administrative and or HR function (S).
• Experience of working in an administrative role that involves customer facing (S&I).
• Experience of using MS Excel to manipulate data to produce reports (I).
• Experience of using MS PowerPoint to produce graphs/charts which tell a story (I).
• Oral & written skills and an ability to communicate information concisely and clearly (S&I).
• Highly customer service focused (I).
• Ability to work in a professional and proactive manner (S&I).

Benefits

We recognise and value our employees as individuals and aim to provide a favorable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

• An outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org.

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y

Benefits

Alongside your salary of £25,842, UK Research and Innovation contributes £7,486 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

1st interview.

Interviews will either take place remotely via Teams or in person face to face.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a standard (or equivalent) criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@ukri.org

Recruitment team

• Email : recruitment@ukri.org