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What:

Where:

This job has expired on Jobs Go Public.

This may be due to the employer reviewing received applications or no longer actively hiring for this role.

Business Support Officer (Holiday Activities & Food)

Portsmouth City Council

Portsmouth City Council logo

Civic Offices - Hybrid (On-Site)

Temporary, Part time

Band 5 - £11,124 - £11,866 pro rata

18.5 hours per week


Reporting to the HAF Project Lead, this is a varied role providing an effective and comprehensive administrative support to the HAF Fun Pompey team and the partners who are responsible for delivering the programme.

Specific duties include:

• Providing business support to the HAF Project Lead and their associated teams.
• Booking appointments and arranging meetings.
• Minute taking at meetings with partners and providers, action tracking and forward planning - including off-site meetings.
• Administer meetings and events associated with the HAF programme.
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Responding to telephone, email and face to face enquiries from providers, families and other partners.
• Having regular check-in calls with providers and using this information to update relevant databases and spreadsheets.
• Assist with ensuring a clear audit trail is in place for the activities that have been commissioned.

General duties may include:

• Processing monitoring and evaluation documentation
• Updating databases and budgets
• @HAF inbox monitoring
• Detailed data entry and basic reporting
• Maintaining files and documentation
• Processing application forms


Skills:

You need to have:

• Experience in working in a higher-level administrative role.
• Experience of organising and taking notes of meetings.
• Excellent working knowledge of IT systems, including Microsoft Office and Microsoft Teams and be confident using IT systems (outlook/word/excel/databases) to undertake the admin tasks of the role.
• A good standard of written and spoken English.
• Good communication skills.
• A customer focus (internal and external).
• Numerate, with good attention to detail and level of accuracy.
• The ability to work flexibly to meet the requirements of the team and wider service.
• The ability to prioritise workload.
• Ability to work under your own initiative.
• An awareness of Data Protection and children's safeguarding issues.


Closing date: Fri 16/05/2025 at 00:59
Job reference: pcc/TP/723/539
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