Civic Offices - Hybrid (On-Site)
Temporary, Part time
Band 5 - £11,124 - £11,866 pro rata
18.5 hours per week
Reporting to the HAF Project Lead, this is a varied role providing an effective and comprehensive administrative support to the HAF Fun Pompey team and the partners who are responsible for delivering the programme.
Specific duties include:
• Providing business support to the HAF Project Lead and their associated teams.
• Booking appointments and arranging meetings.
• Minute taking at meetings with partners and providers, action tracking and forward planning - including off-site meetings.
• Administer meetings and events associated with the HAF programme.
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Responding to telephone, email and face to face enquiries from providers, families and other partners.
• Having regular check-in calls with providers and using this information to update relevant databases and spreadsheets.
• Assist with ensuring a clear audit trail is in place for the activities that have been commissioned.
General duties may include:
• Processing monitoring and evaluation documentation
• Updating databases and budgets
• @HAF inbox monitoring
• Detailed data entry and basic reporting
• Maintaining files and documentation
• Processing application forms
Skills:
You need to have:
• Experience in working in a higher-level administrative role.
• Experience of organising and taking notes of meetings.
• Excellent working knowledge of IT systems, including Microsoft Office and Microsoft Teams and be confident using IT systems (outlook/word/excel/databases) to undertake the admin tasks of the role.
• A good standard of written and spoken English.
• Good communication skills.
• A customer focus (internal and external).
• Numerate, with good attention to detail and level of accuracy.
• The ability to work flexibly to meet the requirements of the team and wider service.
• The ability to prioritise workload.
• Ability to work under your own initiative.
• An awareness of Data Protection and children's safeguarding issues.
Specific duties include:
• Providing business support to the HAF Project Lead and their associated teams.
• Booking appointments and arranging meetings.
• Minute taking at meetings with partners and providers, action tracking and forward planning - including off-site meetings.
• Administer meetings and events associated with the HAF programme.
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Responding to telephone, email and face to face enquiries from providers, families and other partners.
• Having regular check-in calls with providers and using this information to update relevant databases and spreadsheets.
• Assist with ensuring a clear audit trail is in place for the activities that have been commissioned.
General duties may include:
• Processing monitoring and evaluation documentation
• Updating databases and budgets
• @HAF inbox monitoring
• Detailed data entry and basic reporting
• Maintaining files and documentation
• Processing application forms
Skills:
You need to have:
• Experience in working in a higher-level administrative role.
• Experience of organising and taking notes of meetings.
• Excellent working knowledge of IT systems, including Microsoft Office and Microsoft Teams and be confident using IT systems (outlook/word/excel/databases) to undertake the admin tasks of the role.
• A good standard of written and spoken English.
• Good communication skills.
• A customer focus (internal and external).
• Numerate, with good attention to detail and level of accuracy.
• The ability to work flexibly to meet the requirements of the team and wider service.
• The ability to prioritise workload.
• Ability to work under your own initiative.
• An awareness of Data Protection and children's safeguarding issues.
Closing date: Fri 16/05/2025 at 00:59
Job reference: pcc/TP/723/539