Bartholomew House, Bartholomew Square, Brighton and Hove, Brighton (On-Site)
Permanent, Full time
No DBS check required
£25,119 - £26,421
37
Job introduction
We now have an opportunity for a proactive self-starter to join our team as an Administrative Assistant on a permanent full-time contract.
Utilising your administrative and communication skills, the successful applicant will provide the team with admin assistance while adopting a person focussed mindset to ensure all stakeholders have a positive experience of engaging with Brighton and Hove City Council.
As Administrative Assistant you will respond to general enquiries, manage invoicing and suppliers, book and coordinate team meetings and carry out any further administrative duties required. You will need to have great attention to detail and be able to manage tight deadlines and direct interactions with residents and tenants.
All applications for this role will be anonymised, we won't know your name, address or gender until after shortlisting for interview has taken place. We want to select the best candidate for this key role based on lived experience and passion.
About the role
The Council Community Engagement Team work with a wide range of residents in the city to talk to support them to share their views with the council and enable them to develop local community projects. The team has a specific responsibility to work with council housing tenants to ensure they have a voice in decisions that are being made about the management and maintenance of their homes.
For an informal discussion, please contact Sam Warren - Community Engagement Manager on 07717303331
You will have:
* Demonstrable experience providing comprehensive administrative support.
* Experience organising and arranging internal and external meetings and events.
* Strong time management skills.
* Previous experience updating and maintaining information and records, manually and electronically.
* Demonstrable experience producing minutes and action lists.
* A great working knowledge of Microsoft Office packages.
* Excellent written and verbal communication skills.
* A confident and positive approach to handling interaction with others, by using a full range of interpersonal skills (eg tact, diplomacy, negotiation, influencing, assertiveness).
* A high level of organisational and co-ordination skills.
* An ability to demonstrate high standards of integrity, confidentiality and reliability.
* An organised and methodical approach to work and ability to multi-task and prioritise appropriately.
* The ability to work flexibly and proactively on own initiative and as part of a team.
* An ability to oversee organisation of work from plan to execution.
What we offer in return
* Holiday - 27 days made up of 24 choice days and 2 days to be used between Christmas & New Year
* Flexible Working Hours
* Employer pension
Brighton and Hove City Council is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working
Please read our Apply for a job at the council (brighton-hove.gov.uk) pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.
As part of your application, you will need to complete your education and work history and provide answers to some shortlisting questions. Your answers to the shortlisting questions are the most important part of your application as they will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (Shortlisting questions guidance (brighton-hove.gov.uk) as this gives important advice which will increase your chance of success in the shortlisting process.
Additional information
Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.
For more information about our values and the benefits of working at the council, visit Why work for us (brighton-hove.gov.uk)
Company information
Encouraging a diverse workforce
Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, male or trans.
Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our encourage a diverse workforce (brighton-hove.gov.uk).