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Buildings Document Controller
Farringdon (On-Site)
Temporary, Full time
£40,000- £45,000 Per Annum
The role
Southern Housing is on the lookout for a Buildings Document Controller to join our Building Safety team on a 2-year Fixed Term Contract! (Concluding in January 2027)
This is an exciting opportunity for someone who has previous document and information management experience in a property/construction background and would like an opportunity to be a part of a high performing and supportive team.
Reporting to the Document Controller & Systems Manager, you will be working to defined policies, processes and procedures that support the Southern Housing Information Management function and ensuring that effective and secured document management processes and procedures are followed for building information management across Building Safety transformation programme priorities in compliance with the Building Safety Golden Thread requirements and relevant British Standards (BSIs) and ISOs.
This role will be based at our office in Farringdon, London however there may be a requirement to travel to other main offices . Specific arrangements will be discussed and agreed with your line manager.
What you'll be doing:
• Ensure that paper assets are properly arranged and sorted accordingly using Southern Housing classification.
• Ensure that paper documents are correctly scanned and saved to the correct repositories.
• Ensure that scanned documents are properly named with prescribed metadata.
• Ensure that processed paper documents are returned to inventory and stored correctly for easy identification and retrieval.
• Completing Building Safety Checklists for our physical building assets.
• Prepare and submit monthly project status reports to the Head of Regulatory Change.
• Ensure that stipulated scanning procedures and processes are always adhered to.
What you'll need:
• Experience using Electronic Document Management Systems such as Oracle Aconex, or Viewpoint.
• Knowledge of ISO 19650-2:2018
• Strong and verifiable experience as a Document Controller
• Strong understanding of relevant Building Safety legislation and the Golden Thread
• Intermediate Excel Skills
• Experience of excellent stakeholder engagement
In your supporting statement, it is important that you address how you meet each of the above criteria providing real examples."
Closing Date: Sunday 27th April 2025 at 23:59
Please note, we reserve the right to close this vacancy at any time if we receive a high volume of applications.
About us
At Southern Housing, our residents are at the heart of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own!We also understand the difference that safe, secure, and affordable homes can make to people's lives.
A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.
What's in it for you
Pension
Life
assurance
Healthcare cash plan
Eyecare & dental
Birthday
leave
Retailers discounts
Cycle
to work
Buy & sell
annual leave
Season ticket loan
In-house academy & career development
Flexible working
Inclusion & Diversity
We work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it's about celebrating differences of thought, opinion, experience and perspective of each individual.
We're all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.
Southern Housing is on the lookout for a Buildings Document Controller to join our Building Safety team on a 2-year Fixed Term Contract! (Concluding in January 2027)
This is an exciting opportunity for someone who has previous document and information management experience in a property/construction background and would like an opportunity to be a part of a high performing and supportive team.
Reporting to the Document Controller & Systems Manager, you will be working to defined policies, processes and procedures that support the Southern Housing Information Management function and ensuring that effective and secured document management processes and procedures are followed for building information management across Building Safety transformation programme priorities in compliance with the Building Safety Golden Thread requirements and relevant British Standards (BSIs) and ISOs.
This role will be based at our office in Farringdon, London however there may be a requirement to travel to other main offices . Specific arrangements will be discussed and agreed with your line manager.
What you'll be doing:
• Ensure that paper assets are properly arranged and sorted accordingly using Southern Housing classification.
• Ensure that paper documents are correctly scanned and saved to the correct repositories.
• Ensure that scanned documents are properly named with prescribed metadata.
• Ensure that processed paper documents are returned to inventory and stored correctly for easy identification and retrieval.
• Completing Building Safety Checklists for our physical building assets.
• Prepare and submit monthly project status reports to the Head of Regulatory Change.
• Ensure that stipulated scanning procedures and processes are always adhered to.
What you'll need:
• Experience using Electronic Document Management Systems such as Oracle Aconex, or Viewpoint.
• Knowledge of ISO 19650-2:2018
• Strong and verifiable experience as a Document Controller
• Strong understanding of relevant Building Safety legislation and the Golden Thread
• Intermediate Excel Skills
• Experience of excellent stakeholder engagement
In your supporting statement, it is important that you address how you meet each of the above criteria providing real examples."
Closing Date: Sunday 27th April 2025 at 23:59
Please note, we reserve the right to close this vacancy at any time if we receive a high volume of applications.
About us
At Southern Housing, our residents are at the heart of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own!We also understand the difference that safe, secure, and affordable homes can make to people's lives.
A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.
What's in it for you
Pension
Life
assurance
Healthcare cash plan
Eyecare & dental
Birthday
leave
Retailers discounts
Cycle
to work
Buy & sell
annual leave
Season ticket loan
In-house academy & career development
Flexible working
Inclusion & Diversity
We work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it's about celebrating differences of thought, opinion, experience and perspective of each individual.
We're all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.
Closing date: Sun 27/04/2025 at 01:00
Job reference: 3804280