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This job has expired on Jobs Go Public.

This may be due to the employer reviewing received applications or no longer actively hiring for this role.

Business Support Officer

Portsmouth City Council

Portsmouth City Council logo

Charles Dickens Centre, Portsmouth (On-Site)

Permanent, Part time

Band 5 - £25,652 - £27,363 p.a. (£15,391 - £16,417 pro rata)

22.2 hours per week


To provide a full range administrative and business support services to the Play and Youth Service.
Duties and Responsibilities include:
• Supporting with data entry and upkeep of the new registration system to ensure accurate records are kept
• Administering the collection and presentation of service performance information
• Maintaining files and documentation
• Creating and circulating the PYC news letter
• Setting up meetings, both internal and external, in person or via Teams/hybrid arrangements
• Supporting meetings by preparing agendas, taking notes and producing minutes and checking these prior to distribution
• Carrying out all necessary word processing, spreadsheets, database and presentation duties
• Upkeep of the training spreadsheet and arranging staff training courses when needed
• Managing the PYC inbox
• Managing and ordering stock
• Rasing and receipting Purchase Orders and keeping financial records
• Supporting the Project and Partnership Lead in administration tasks associated with a variety of projects
• To support other areas within the department to ensure Business Continuity.


Skills:

You will need to:
• Be personally resilient and work effectively under time constraints and deadlines
• Have a good eye for detail and accuracy, while being able to work at pace
• Want to gain/improve experience and knowledge of administration work in a local government context
• Have good IT skills and be familiar with M365 including Teams, Excel, Word, OneDrive and SharePoint
• Understand workflow systems and be able and willing to develop specific system knowledge with training and support
• A confident communicator with colleagues at all levels in the organisation and with customers of our services
• Be familiar and confident in meeting defined customer expectations
• Be able to effectively manage your time to deliver work assigned to you in a timely way
• Have a clear understanding of confidentiality and data protection
• Be comfortable as part of a high performing team that is flexible in meeting the needs of the service

Closing date: Mon 12/05/2025 at 00:59
Job reference: pcc/TP/723/523
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