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Business Support Statutory Panel Co-ordinator
Stevenage (On-Site)
Permanent, Part time
£30,559 opportunity to progress to £33,366 pa - pro-rata for Part-time
Job Title: Business Support Statutory Panel Co-ordinator
Starting Salary: £30,559 opportunity to progress to £33,366 pa - pro-rata for Part-time
Hours: 18.5
Location: Stevenage/Hybrid
Contract Type: Permanent
Directorate: Resources
About the team
Statutory Panel Report Writer role sits within the Adoption and Fostering, Business Support Service - CS Spoke, under Resources.
The role is in the Fostering & Adoption Panels team. The Panels team consists of Business Support Officers, Business Support Statutory Panel Report Writers, Business Support Supervisor, Panel Advisers and a Service Manager.
Fostering and Adoption Panels team interacts with colleagues across Fostering and Adoption services including Business Support, Social Workers, Team Managers, Independent Panel members including Panel Chair and Vice Chairs, Service Managers.
Business Support Officers deliver highly detailed minutes of Fostering and Adoption Panels and Children's Best Interests meetings, along with completing other administrational tasks related to panel business ensuring the team helps deliver the best outcomes for children. There will be opportunities to be involved with statistics and data analysis. There is also the opportunity to minute the statutory Panel Management Meetings which are held quarterly.
11.0pt; font-family: 'Arial',sans-serif;\">The role supports Fostering, Adoption and Children's Best Interests panels to be minuted accurately and to statutory timescales. This supports the approval of foster carers and adopters, long term match placements for children and changes of approval for carers.
The Working pattern would be as follows:
Wednesday (5.5 hrs to include 30 min break)
Thursday (8 hrs to include 60 min break)
Friday (7.5 hrs includes 60 min break)
About the role
Attend Adoption and Fostering panels on a weekly basis, taking minutes of meetings and completing post panel tasks ensures approval of new Adopters and Foster carers is completed to statutory timescales.
Responsible for own time management to meet statutory timescales for completing minutes and ADM decision letters and to be sent to the Agency Decision Maker for approval.
Share a full range of administrative duties such as letter writing, booking in cases and creating processes.
Deal with all complex correspondence relating to panel such as 'Appeals' and Panel Member technology queries.
Liaise with Independent Panel Members, Team Managers and Social Workers who are presenting cases to panel.
Update and manage computer databases and spreadsheets, provide reports such as online feedback data, approvals data and statistical data relating to panel business. Contributing data to the Panel Adviser annual reports for Adoption and Fostering panels.
Respond to enquiries and provide required information to internal and external clients maintaining confidentiality and adhering to data protection.
Provide professional support to Managers, undertaking an ambassadorial role dealing with confidential and sensitive matters, first point of contact for Senior Managers.
Provide expertise in software packages such as Microsoft Office, production of documentation according to local procedures and statutory/legal requirements and present to colleagues when required.
Minuting fostering and adoption quarterly panel management meetings.
Support Panel Advisers with organising training events for independent panel members.
Maintain appraisals spreadsheet for Panel Advisers, relating to Independent Panel members.
The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.
About you
Essential:
This job role is within the Business Support Services, level BUS8 job profile. Please locate this via:
Job profiles: Business support services
To hear more about this opportunity please contact Rebecca Clarke, Business Support Supervisor, Fostering and Adoption including Panels Rebecca.Clarke1@hertfordshire.gov.uk for an informal discussion about the role.
Interview Date: w/c 28th April 2025
We welcome applications from candidates who currently reside in the UK with established proof of right to work documentation. We are not able to offer sponsorship at this time for this role.
Benefits of working for us
How to apply
As part of your application, please upload your most recent CV. Ensure your CV is up to date with your employment history (including any employment gaps), and including any training/qualifications. We encourage you to include examples of where you have demonstrated the requirements/criteria in the advert / job profile to allow the panel to fully recognise your skills and abilities. You will have the opportunity to include a short covering paragraph within your application to give us a little more information about your skills, knowledge, and experiences.
Disability Confident
We are proud to be a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.
Driving required
You'll need to have the ability to drive and/or travel around Hertfordshire, either using your own mode of transport or a company car to travel to other locations.
English Fluency
The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post (for those whose language is a signed language the provision of a sign language interpreter who speaks English to the necessary standard of fluency will be required). Further information about the legal requirement can be found here.
Starting Salary: £30,559 opportunity to progress to £33,366 pa - pro-rata for Part-time
Hours: 18.5
Location: Stevenage/Hybrid
Contract Type: Permanent
Directorate: Resources
About the team
Statutory Panel Report Writer role sits within the Adoption and Fostering, Business Support Service - CS Spoke, under Resources.
The role is in the Fostering & Adoption Panels team. The Panels team consists of Business Support Officers, Business Support Statutory Panel Report Writers, Business Support Supervisor, Panel Advisers and a Service Manager.
Fostering and Adoption Panels team interacts with colleagues across Fostering and Adoption services including Business Support, Social Workers, Team Managers, Independent Panel members including Panel Chair and Vice Chairs, Service Managers.
Business Support Officers deliver highly detailed minutes of Fostering and Adoption Panels and Children's Best Interests meetings, along with completing other administrational tasks related to panel business ensuring the team helps deliver the best outcomes for children. There will be opportunities to be involved with statistics and data analysis. There is also the opportunity to minute the statutory Panel Management Meetings which are held quarterly.
11.0pt; font-family: 'Arial',sans-serif;\">The role supports Fostering, Adoption and Children's Best Interests panels to be minuted accurately and to statutory timescales. This supports the approval of foster carers and adopters, long term match placements for children and changes of approval for carers.
The Working pattern would be as follows:
Wednesday (5.5 hrs to include 30 min break)
Thursday (8 hrs to include 60 min break)
Friday (7.5 hrs includes 60 min break)
About the role
Attend Adoption and Fostering panels on a weekly basis, taking minutes of meetings and completing post panel tasks ensures approval of new Adopters and Foster carers is completed to statutory timescales.
Responsible for own time management to meet statutory timescales for completing minutes and ADM decision letters and to be sent to the Agency Decision Maker for approval.
Share a full range of administrative duties such as letter writing, booking in cases and creating processes.
Deal with all complex correspondence relating to panel such as 'Appeals' and Panel Member technology queries.
Liaise with Independent Panel Members, Team Managers and Social Workers who are presenting cases to panel.
Update and manage computer databases and spreadsheets, provide reports such as online feedback data, approvals data and statistical data relating to panel business. Contributing data to the Panel Adviser annual reports for Adoption and Fostering panels.
Respond to enquiries and provide required information to internal and external clients maintaining confidentiality and adhering to data protection.
Provide professional support to Managers, undertaking an ambassadorial role dealing with confidential and sensitive matters, first point of contact for Senior Managers.
Provide expertise in software packages such as Microsoft Office, production of documentation according to local procedures and statutory/legal requirements and present to colleagues when required.
Minuting fostering and adoption quarterly panel management meetings.
Support Panel Advisers with organising training events for independent panel members.
Maintain appraisals spreadsheet for Panel Advisers, relating to Independent Panel members.
The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.
About you
Essential:
- Competent administrator with previous experience of taking accurate minutes using a laptop
- Experience of using Microsoft Office package including excel.
- Develop confidence in your knowledge of regulations and processes as the first point of contact for Social Workers and Managers
- Excellent customer care skills
- Self-motivated, professional, and approachable, always providing excellent team support and best practice.
- Willing to undertake a variety of administrative tasks, operating within departmental policies and procedures.
- Full driving license required due to travel requirements for face-to-face panel meetings held at various location in Hertfordshire including Farnham House in Stevenage, Rainbow House in St Albans and Apsley in Hemel Hempstead
- Work flexibly around panel meeting times, for example may be required to attend an afternoon panel so work start and end times may need to be altered occasionally.
- Good level of education: GCSE, A-level or Vocational equivalent. There are no specific qualifications required for this role, previous experience in service delivery or a business-related qualification would be beneficial.
This job role is within the Business Support Services, level BUS8 job profile. Please locate this via:
Job profiles: Business support services
To hear more about this opportunity please contact Rebecca Clarke, Business Support Supervisor, Fostering and Adoption including Panels Rebecca.Clarke1@hertfordshire.gov.uk for an informal discussion about the role.
Interview Date: w/c 28th April 2025
We welcome applications from candidates who currently reside in the UK with established proof of right to work documentation. We are not able to offer sponsorship at this time for this role.
Benefits of working for us
How to apply
As part of your application, please upload your most recent CV. Ensure your CV is up to date with your employment history (including any employment gaps), and including any training/qualifications. We encourage you to include examples of where you have demonstrated the requirements/criteria in the advert / job profile to allow the panel to fully recognise your skills and abilities. You will have the opportunity to include a short covering paragraph within your application to give us a little more information about your skills, knowledge, and experiences.
Disability Confident
We are proud to be a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.
Driving required
You'll need to have the ability to drive and/or travel around Hertfordshire, either using your own mode of transport or a company car to travel to other locations.
English Fluency
The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post (for those whose language is a signed language the provision of a sign language interpreter who speaks English to the necessary standard of fluency will be required). Further information about the legal requirement can be found here.
Closing date: Mon 21/04/2025 at 01:00
Job reference: HCC27545